Top 84 Executive coordinator Jobs in Napa Ca

Program Event Coordinator
One Mind —Rutherford, CA
- $75,000 - $85,000 a year
- Extended hours
- Hybrid work
- Google Workspace
- Up to 50% travel
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Executive Director of Campus Operations - Administration and Finance
California State University —Vallejo, CA
- Full-time
- Background check
- Customer service
- 5 years
- Health insurance
- Dental insurance
Director Of Outpatient Quality, Network Administration, Full-Time, Days
MarinHealth Medical Network —Novato, CA
- $182,728 - $219,273 a year
- 8 hour shift
- Nursing
- RN License
- Analysis skills
Quick Apply
Memory Care Director - (Connections For Living Director)
MBK Senior Living —Petaluma, CA
- $72,000 - $78,000 a year
- Full-time
- CPR Certification
- Nursing
- Microsoft Excel
- Wellness program
- Health insurance
Quick Apply
14d
Special Education Program Manager - 1.0 FTE - District Office - 2026-2027 School Year
Vallejo City Unified School District —Vallejo, CA
- Full-time
- Experience working with individuals with disabilities
- Writing skills
- 3 years
Quick Apply
Squadron Standardization / Evaluation EFB Coordinator
INTECON —Travis AFB, CA
- $65,000 - $120,000 a year
- Full-time
- Hybrid work
- 5 years
- Military
- Master's degree
- Paid training
- AD&D insurance
Quick Apply
Assistant Director, TRiO Sonoma-Napa County Programs (Administrator I), Fixed-Term
California State University —Sonoma, CA
- Email
- Background check
- School experience
- Spanish
- Paid holidays
- Health insurance
Lake & Mendocino County TRiO Programs Administrative Coordinator (Administrative Support Coordinator, Level II), Fixed-Term (Lake/Mendocino Site Location)
California State University —Sonoma, CA
- Weekends as needed
- Background check
- Spanish
- Google Workspace
- Paid holidays
- Health insurance
Human Resources Student Assistant -Solano Campus
California State University —Vallejo, CA
- Part-time
- Background check
- Microsoft Excel
- Microsoft Outlook
5d
Assistant Director, TRiO Lake-Mendocino Programs (Administrator I), Fixed-Term
California State University —Sonoma, CA
- Email
- Background check
- School experience
- Spanish
- Paid holidays
- Health insurance
Graduation Analyst, Administrative Analyst/Specialists, Exempt I
California State University —Sonoma, CA
- Email
- Background check
- Mid-level
- Residential
- Paid holidays
- Health insurance
NAGPRA Administrative Specialist, Administrative Analyst/Specialist, Non-Exempt, Part time, Hourly, Temporary
California State University —Sonoma, CA
- Part-time
- Background check
- Microsoft Excel
- Research
ORSP Administrative Analyst, Administrative Analyst/Specialist, Non-Exempt, Part time, Hourly, Temporary
California State University —Sonoma, CA
- Part-time
- Background check
- Microsoft Excel
- Research
Operations Coordinator
Sustainable Solano —Vallejo, CA
- $26 - $28 an hour
- Online Application
- Hybrid work
- Background check
- Microsoft Excel
- Research
- Paid holidays
- Health insurance
Quick Apply
9d
Director of Development (Administrator II)
California State University —Sonoma, CA
- Email
- Background check
- Microsoft Excel
- Mid-level
- Paid holidays
- Health insurance
Pool for Part-time lecturer - English 368: Small Press Editing (Zaum literary magazine)
California State University —Sonoma, CA
- Temporary
- Background check
- English
- Mid-level
5d
Outreach Coordinator, Academic Talent Search (Student Services Professional III), Fixed-Term
California State University —Sonoma, CA
- Email
- Background check
- Spanish
- Microsoft Excel
- Paid holidays
- Health insurance
Outreach Coordinator, Upward Bound Piner (Student Services Professional III), Fixed-Term
California State University —Sonoma, CA
- Email
- Background check
- Spanish
- Microsoft Excel
- Paid holidays
- Health insurance
Inglenook: Events Manager
Niebaum-Coppola Estate Winery, L. P. —Rutherford, CA
- $85,000 - $95,000 a year
- Full-time
- Microsoft Word
- Marketing
- Computer literacy
Quick Apply
Outreach and Fundraising Coordinator
SafeQuest Solano —Fairfield, CA
- $25.92 - $31.21 an hour
- Part-time
- Hybrid work
- Background check
- Writing skills
- Public speaking
Quick Apply
1d

I want to receive the latest job alert for executive coordinator in napa ca

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

executive coordinator jobs near napa ca

Administrative Analyst jobs in Sonoma, CA

Memory Care Director jobs in Petaluma, CA

Outreach Coordinator jobs in Sonoma, CA

Program Administrator jobs in Sonoma, CA

Lecturer jobs in Sonoma, CA

Development Director jobs in Sonoma, CA

Operations Coordinator jobs in Hayward, CA

Operations Manager jobs in New Jersey

Clinical Research Coordinator jobs in Berkeley, CA

Operations Coordinator jobs in Idaho

Global Security Operations Center jobs in Phoenix, AZ

Student Disability Services Coordinator jobs in Connecticut

Operations Coordinator jobs in Spokane, WA

Operations Coordinator jobs in Knoxville, TN

Administrative Analyst jobs in New York, NY

Administrative Analyst jobs in Olympia, WA

Quantitative Analyst jobs in Texas

Administrative Analyst jobs in Maryland

Administrative Analyst jobs in Visalia, CA

Administrative Assistant jobs in Saint Cloud, MN

Program Event Coordinator

One Mind -
Rutherford, CA

Quick Apply

Job Details

Full-time
$75,000 - $85,000 a year

Benefits

Paid holidays
Health insurance
Unlimited paid time off
Dental insurance
401(k)
Paid time off
Parental leave
Vision insurance
401(k) matching
Flexible schedule
Life insurance
Paid sick time

Qualifications

Google Workspace
Fiscal management
Executive administrative support
Driver's License
Calendar management
Managing event budgets
Event budgeting
Project management software
Corporate event planning
Budgeting
Events management

Full Job Description

One Mind – Job Description

Original Date: July 2025
Revised Date: –

Position Title: Program Events Coordinator
Reports To: CFAO

Position Description

One Mind, a leading mental health nonprofit at the forefront of research, innovation, and implementation, is seeking a Program Events Coordinator to join our team. This is a dynamic opportunity for a highly organized and proactive individual who is excited to help bring our mission to life through high-impact events.

To ensure consistency, efficiency, and alignment across the organization, all event operations and logistics—spanning both program and fundraising events—are overseen by the Finance & Administration Department, led by the Chief Financial and Administrative Officer (CFAO). The Program Events Coordinator will play a key role in this approach, working directly with Program Leads to help bring the vision for their events to life.

This role is both autonomous and collaborative: the coordinator will independently manage event logistics from conception through execution, while partnering closely with the CFAO to ensure every event reflects One Mind’s high standards of quality, professionalism, and mission alignment. The CFAO will also serve as a mentor and resource, offering strategic guidance and support as needed.

While the primary responsibility of this position is leading program events, the coordinator will also support fundraising events where needed, as all event operations flow through Finance & Administration. In addition, the role includes select executive assistant responsibilities, such as providing administrative support to the CFAO, assisting with scheduling, preparing meeting materials, and contributing to special projects. This blend of responsibilities ensures that our events consistently elevate One Mind’s mission while strengthening organizational operations.

Key Responsibilities

Partner with program leads to bring their event visions to life by translating ideas into actionable plans and executing logistics with excellence.
Serve as the primary point of contact for program event operations, ensuring seamless coordination across staff, vendors, and stakeholders.
Work closely with the CFAO to confirm that all events meet organizational standards for quality, professionalism, and mission alignment.
Lead event coordination on the following events:

Annual One Mind Accelerator Opening and Closing Weeks.

Annual One Mind at Work Global Forum Conference.

Annual One Mind at Work Legal Vertical Summit.

One Mind at Work Western PA Regional Coalition Summit.

Annual One Mind Rising Star Award Leadership Academy.

Annual One Mind Scientific Summit & Scientists’ Dinner

Support the planning and execution of fundraising events (e.g., Music Festival) as part of the Finance & Administration team, ensuring consistency and operational efficiency across all events.
Manage end-to-end event logistics, including budgeting input, venue and vendor management, lodging and travel coordination, catering, A/V, speaker coordination, and onsite execution.
Develop and maintain an event calendar in collaboration with program leads and the CFAO, ensuring advance planning and clear communication.
Oversee event staffing models and coordinate with volunteers or temporary staff as needed.
Manage event-related data entry and reporting in systems such as HubSpot, Neon, or similar platforms.
Establish and follow standard operating procedures for event planning in partnership with the CFAO to ensure a consistent, high-quality experience for attendees.
Collaborate with cross-functional colleagues to build strong communication and alignment across One Mind.

CFAO Administrative Support

Provide administrative support to the CFAO, including scheduling, preparing meeting materials, board meeting logistics (as needed), and assisting with correspondence.
Support special projects led by the CFAO that fall within the scope of the Finance & Administration department (estimated at <20% of role).
Maintain a high degree of discretion and professionalism when handling sensitive information.

Attendance at Recurring Events

The Program Events Coordinator will attend and support the following recurring events as part of One Mind’s team:

Program Events (Primary Focus):

Annual One Mind Accelerator Opening and Closing Weeks (Menlo Park, CA)
Annual One Mind at Work Global Forum Conference (Napa, CA)
Annual One Mind at Work Legal Vertical Summit (rotating locations)
One Mind at Work Western PA Regional Coalition Summit (Pittsburgh, PA)
Annual One Mind Rising Star Award Leadership Academy.
Annual One Mind Scientific Summit & Scientists’ Dinner

Fundraising Events (Support as Needed):

Annual One Mind Music Festival (including RSA Leadership Academy, Scientists’ Dinner, and Science & Innovation Symposium; Napa, CA)
Q1 Fundraising event - typically in NYC - assist as needed.

Organizational Meetings:

Annual One Mind meetings (rotating locations, in person)

Qualifications

2- or 4-year degree in management, hospitality, administration, operations, or another related field (preferred).
3–5 years of experience as lead event manager/operator.
1–3 years of project-based budget management.
CRM, project management, and event management software experience (Neon, HubSpot, Notion, or other).
Strong proficiency in Microsoft Office, Google Drive/G-Suite, PC-based computers.
Demonstrable record of accomplishment in event/project management.
Must have a valid driver’s license, ability to operate a vehicle during day and night, ability to lift 25 lbs, and ability to work extended hours during events.

Experience in lieu of education will be considered.

Compensation

$75,000 – $85,000 annual salary, DOE
Bonus eligible, DOE

Benefits

Unlimited PTO
Paid sick leave
Parental leave
Health, dental, and vision insurance
401(k) with matching contribution
10 paid holidays

Location

This is a remote position, but candidates must reside in the San Francisco or North Bay, CA area. Travel is required for this position, with up to 12 consecutive days on-site for event management. Primary travel locations include Napa, Menlo Park, San Francisco, and New York City. This role may involve up to 40% travel.

Opportunity/Inflection Point

The Program Events Coordinator is a crucial position for One Mind. With a strong legacy in coalition and community building, our events bring people with diverse experiences and perspectives on mental health together and are designed to help propel the field forward. This role will be essential to creating new opportunities for our networks to grow and expand, and to increase visibility and awareness of who we are and what we do. Individuals with an openness to innovation and co-creation, as well as demonstrated discipline and structure in previous roles, are encouraged to apply.

To Apply

Cover letter
Resume

Job Type: Full-time

Pay: $75,000.00 - $85,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Flexible schedule
Health insurance
Life insurance
Paid time off
Parental leave
Vision insurance

Experience:

Events management: 3 years (Required)
Budgeting: 1 year (Required)
event software: 2 years (Preferred)

Willingness to travel:

50% (Preferred)

Work Location: Hybrid remote in Rutherford, CA 94573

Quick Apply

Refine Your Search

executive coordinator jobs in napa ca

Program Event Coordinator

Executive Director of Campus Operations - Administration and Finance

Director Of Outpatient Quality, Network Administration, Full-Time, Days

Memory Care Director - (Connections For Living Director)

Special Education Program Manager - 1.0 FTE - District Office - 2026-2027 School Year

Squadron Standardization / Evaluation EFB Coordinator

Assistant Director, TRiO Sonoma-Napa County Programs (Administrator I), Fixed-Term

Lake & Mendocino County TRiO Programs Administrative Coordinator (Administrative Support Coordinator, Level II), Fixed-Term (Lake/Mendocino Site Location)

Human Resources Student Assistant -Solano Campus

Assistant Director, TRiO Lake-Mendocino Programs (Administrator I), Fixed-Term

Graduation Analyst, Administrative Analyst/Specialists, Exempt I

NAGPRA Administrative Specialist, Administrative Analyst/Specialist, Non-Exempt, Part time, Hourly, Temporary

ORSP Administrative Analyst, Administrative Analyst/Specialist, Non-Exempt, Part time, Hourly, Temporary

Operations Coordinator

Director of Development (Administrator II)

Pool for Part-time lecturer - English 368: Small Press Editing (Zaum literary magazine)

Outreach Coordinator, Academic Talent Search (Student Services Professional III), Fixed-Term

Outreach Coordinator, Upward Bound Piner (Student Services Professional III), Fixed-Term

Inglenook: Events Manager

Outreach and Fundraising Coordinator

I want to receive the latest job alert for executive coordinator in napa ca

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected