Top 63 hr & operations admin Jobs in napa ca

Executive Assistant IV
Confidential —Santa Rosa, CA
- $112,000 - $127,400 a year
- Full-time
- Hospitality
- Office
- In-person
- Health savings account
- Health insurance
Quick Apply
Information Technology Director
Vacaville Christian Schools —Vacaville, CA
- $90,000 - $110,000 a year
- Full-time
- School experience
- Google Workspace
- Clean driving record
- Health savings account
- Health insurance
Quick Apply
5d
Manager, Benefits Administration (Hybrid/On-Site)
Northbay Healthcare —Fairfield, CA
- $139,360 - $149,760 a year
- Full-time
- Hybrid work
- 5 years
- HIPAA
- Analysis skills
- 403(b) matching
- Health savings account
Office Assistant
Murphy Logan & Roades-Brown —Napa, CA
- $18 - $20 an hour
- Part-time
- Office
- Administrative experience
- Front desk
Quick Apply
9d
Operations Administrator / Executive Assistant
Nova Group, Inc. —Napa, CA
- $70,500 - $80,000 a year
- Mid-level
- Office
- Bachelor's degree
- Health insurance
- 401(k) matching
Quick Apply
Administrative Account Assistant, Commercial Lines
HUB International —Napa, CA
- $21 - $24 an hour
- Online Application
- Microsoft Outlook
- Writing skills
- No experience needed
- Health savings account
- Disability insurance
Information Systems Specialist II/Senior (Network Operations)
County of Napa, CA —Napa, CA
- $51.45 - $68.94 an hour
- Online Application
- Hybrid work
- Computer Science
- Mid-level
- 3 years
14d
Vice President of Operations
Summit Building Services, Inc. —Concord, CA
- $140,000 - $165,000 a year
- Weekends as needed
- Background check
- Spanish
- HIPAA
- Fuel card
- Paid holidays
Quick Apply
1d
Dispatcher / Administrative Coordinator
Yellowstone Local —Fairfield, CA
- $20 an hour
- Full-time
- Mid-level
- Residential
- 3 years
- Opportunities for advancement
Quick Apply
ADMINISTRATIVE ASSISTANT
Vacaville Christian Academy —Vacaville, CA
- Full-time
- School experience
- Office
- Administrative experience
14d
Assistant Director of Front Office Operations
Stanly Ranch —Napa, CA
- $105,000 a year
- Weekends as needed
- Bilingual
- Clean driving record
- Inventory management
Quick Apply
Administrative Assistant
Vacaville Christian Schools —Vacaville, CA
- $20 - $25 an hour
- Full-time
- School experience
- Office
- Administrative experience
- Health savings account
- Health insurance
Quick Apply
TRIO SSS Operations Coordinator, Administrative Support Coordinator I, Fixed-Term
California State University —Sonoma, CA
- Email
- Background check
- Mid-level
- Residential
- Paid holidays
- Health insurance
3d
Administrative Operations Coordinator
Always Best Care Senior Services- Napa Solano —Vacaville, CA
- $19 - $22 an hour
- Part-time
- Office
- Home Health
- In-person
Administrative Leadership Associate
Northbay Healthcare —Fairfield, CA
- $70,000 - $85,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- 403(b) matching
- Health insurance
Mental Health Administrative Lead
BURNETT THERAPEUTIC SERVICES INC —Napa, CA
- $20 - $24 an hour
- Full-time
- Spanish
- Working with individuals with disabilities
- English
- Paid holidays
- Health insurance
Quick Apply
14d
Spa Receptionist
MacArthur Place —Sonoma, CA
- $20 an hour
- Part-time
- Computer literacy
- Organizational skills
- Computer skills
Quick Apply
Secretary / Administrative Assistant
Discovery Community Day Program LLC —Novato, CA
- $26 - $28 an hour
- Full-time
- Bilingual
- Microsoft Word
- HIPAA
Quick Apply
Administrative Assistant
Ready Set GO Therapy, Inc. —Novato, CA
- $57,000 - $62,000 a year
- Full-time
- Clinic
- Pediatrics
- Computer skills
- Paid holidays
- Health insurance
Quick Apply
Lake & Mendocino County TRiO Programs Administrative Coordinator (Administrative Support Coordinator, Level II), Fixed-Term (Lake/Mendocino Site Location)
California State University —Sonoma, CA
- Weekends as needed
- Background check
- Spanish
- Google Workspace
- Paid holidays
- Health insurance

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Executive Assistant IV

Confidential
Santa Rosa, CA

Quick Apply

Job Details

Full-time
$112,000 - $127,400 a year

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Employee discount
Professional development assistance
Life insurance
Retirement plan

Qualifications

Teamwork
Catering
Executive administrative support
Newsletters (communication methods)
Office management
Time management

Full Job Description

About The Company We provide manufacturing & technology solutions that deliver reliable, economical, and high-quality products for global manufacturing.

The Company is the industry leader, pioneering revolutionary processing systems trusted by the world's leading manufacturers. We remain fiercely committed to delivering premium equipment, proudly engineered and manufactured in the heart of Northern California.

Position Overview

We are seeking a highly organized, proactive, and versatile Executive Assistant to support our leadership team and ensure the smooth operation of our office. Serving as the primary gatekeeper for leadership, this role is the backbone of our daily operations. The ideal candidate will blend high-level executive support with office management, travel and event planning, and HR/recruitment assistance. This is a dynamic role requiring exceptional multitasking abilities, strong communication skills, and a passion for fostering a positive, well-organized workplace.

Key Responsibilities

Executive & Board Support

Executive Support: Manage and coordinate complex calendars for the CEO, serving as the primary liaison and gatekeeper for executive leadership.
Board & Leadership Logistics: Coordinate logistics for board of directors and leadership meetings, including venue arrangements, agenda creation, and preparation of meeting materials/packets.
Leadership Coordination: Collect, summarize, and distribute departmental reports, and facilitate scheduling for management meetings.

Recruitment & HR Support

Recruitment Coordination: Provide comprehensive administrative support for the recruitment lifecycle, including managing applicant tracking systems, scheduling interviews, administering candidate assessments, and maintaining job postings.

Event Planning & Internal Engagement

Internal Communications: Own and drive internal engagement initiatives, including managing the company newsletter, and recognition programs
Event Planning: Lead the coordination of company-wide events, such as holiday parties and team lunches

Office & Facility Management

Facility Logistics: Manage office environment operations, including procurement of office and hospitality supplies, coordinating with vendors, and maintaining overall office tidiness and readiness.
Guest Hospitality: Oversee corporate hospitality for office visits, including catering coordination and conference room preparation.
General Office Support: Provide comprehensive daily office support, manage corporate communication accounts (such as mobile device programs), and maintain essential office equipment.

Travel & Compliance Program

Travel Management: Oversee the corporate travel program. Book and manage domestic and international travel for executives and others as needed, serve as the primary liaison for outsourced travel partners, and act as the lead for short notice travel support.

Qualifications

Proven experience as an Executive Assistant or in a similar high-level administrative role supporting C-level executives.
Strong organizational and time-management skills, with the demonstrated ability to prioritize multiple complex tasks in a fast-paced environment.
Extensive experience managing executive calendars, corporate travel arrangements, and event logistics.
Familiarity with HR workflows, applicant tracking systems, and general office technologies.
Experience with travel booking and managing a travel platform
Excellent written and verbal communication skills
A proactive, problem-solving mindset and a highly hospitable approach to office management.

Why Join The Company This great role offers the opportunity to:

Be the central hub of communication and organization for a dynamic executive team.
Shape the daily culture and employee experience at our Northern California headquarters.
Work in a collaborative and dynamic environment.

Compensation

FLSA Status: Full Time Exempt
Salary Range: $112,000- $127,400 DOE
Comprehensive Benefits: Medical, Dental, and Vision, 401k matching and PTO.

Pay: $112,000.00 - $127,400.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Employee discount
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Professional development assistance
Retirement plan
Vision insurance

Experience:

CEO Support: 7 years (Required)
Executive administrative support: 7 years (Required)

Ability to Commute:

Santa Rosa, CA 95404 (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

hr & operations admin jobs in napa ca

Executive Assistant IV

Information Technology Director

Manager, Benefits Administration (Hybrid/On-Site)

Office Assistant

Operations Administrator / Executive Assistant

Administrative Account Assistant, Commercial Lines

Information Systems Specialist II/Senior (Network Operations)

Vice President of Operations

Dispatcher / Administrative Coordinator

ADMINISTRATIVE ASSISTANT

Assistant Director of Front Office Operations

Administrative Assistant

TRIO SSS Operations Coordinator, Administrative Support Coordinator I, Fixed-Term

Administrative Operations Coordinator

Administrative Leadership Associate

Mental Health Administrative Lead

Spa Receptionist

Secretary / Administrative Assistant

Administrative Assistant

Lake & Mendocino County TRiO Programs Administrative Coordinator (Administrative Support Coordinator, Level II), Fixed-Term (Lake/Mendocino Site Location)

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