Top 16 Account coordinator Jobs in Naperville Il

Accounts Payable / Accounts Receivable Coordinator
Wheaton Academy —West Chicago, IL
- $55,000 - $75,000 a year
- Full-time
- Data analysis skills
- Mid-level
- Office
Quick Apply
Account Services Coordinator HealthLab-Full-time Days
Northwestern Memorial Healthcare —Winfield, IL
- $29.09 - $40.73 an hour
- Full-time
- Hybrid work
- Background check
- Hospital
- Mid-level
- Tuition reimbursement
- 401(k) matching
Quick Apply
Account Coordinator
Green Bay Packaging Inc —Downers Grove, IL
- $50,000 a year
- Office
- High school diploma or GED
- Manufacturing
- Disability insurance
- Health insurance
Quick Apply
Accounts Payable Coordinator
Silgan Closures —Downers Grove, IL
- $50,000 - $55,000 a year
- Microsoft Outlook
- Mid-level
- Office
- AD&D insurance
- Paid holidays
Quick Apply
4d
Junior Account Coordinator
Hypte Solutions —Woodridge, IL
- Full-time
- Hybrid work
- Office
- High school diploma or GED
- Organizational skills
- Health insurance
- Paid time off
Quick Apply
Commercial Lines Account Coordinator
HUB International —Downers Grove, IL
- $55,000 - $60,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- Disability insurance
6d
Account Coordinator/Customer Service
Award Concepts, inc. —Saint Charles, IL
- $18 - $20 an hour
- Full-time
- Microsoft Excel
- English
- High school diploma or GED
- Paid training
- Health insurance
Quick Apply
5d
Import Account Coordinator - Logistics and Entry
BDG INTERNATIONAL INC. —Elgin, IL
- Full-time
- English
- Office
- Microsoft Office
Quick Apply
Coordinator, Key Accounts
Breakthru Beverage Group —Cicero, IL
- $22.21 - $30.04 an hour
- Full-time
- Mid-level
- Bachelor's degree
- 2 years
- Health insurance
- 401(k)
Quick Apply
Accounts Payable and Receivable Coordinator
Vivify —Itasca, IL
- $50,000 a year
- Full-time
- Oracle
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply
13d
Strategic Account Coordinator -Direct Mail Focus
RR Donnelley —Warrenville, IL
- Weekends as needed
- Hybrid work
- 5 years
- Pass drug screening
- Mid-level
Quick Apply
Hospice Account Exec (Care Transition Coordinator)
St. Croix Hospice —Palos Heights, IL
- Full-time
- Marketing
- Mid-level
- Office
Quick Apply
Accounts Receivable Coordinator
Securitas Technology Corporation —Burr Ridge, IL
- $17 - $27 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Paid training
- Paid holidays
Quick Apply
Accounts Payable Coordinator
Path Construction —Arlington Heights, IL
- $40,000 - $70,000 a year
- Full-time
- Customer service
- Mid-level
- Office
- Disability insurance
- Dental insurance
Quick Apply

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Accounts Payable / Accounts Receivable Coordinator

Wheaton Academy -
West Chicago, IL

Quick Apply

Job Details

Full-time
$55,000 - $75,000 a year

Qualifications

Confidential information handling
Financial data analysis tools

Full Job Description

Description:

The Accounts Payable / Accounts Receivable Coordinator manages the full cycle of incoming and outgoing payments for Wheaton Academy, ensuring that accounting records are accurate and audit-ready at all times. On the receivable side, this position administers student tuition accounts, supports the financial aid process, and serves families with professionalism, patience, and warmth. On the payable side, it manages vendor payments, wire transfers, corporate credit card and reimbursement activity, and petty cash while maintaining strong internal controls.

Based on campus full-time, this individual is the face of the Business Office for families and staff — the first point of contact for tuition, payment, and account questions in person, by phone, and by email. The position works closely with the Business Office, Student Services, Human Resources, and external partners, and upholds the mission and values of Wheaton Academy in every interaction.

Essential Duties and responsibilities include the following. Other duties may be assigned:

Business Office presence and Front-Line Service:

Serve on campus full-time as the face of the Business Office, welcoming and assisting families and staff in person, by phone, and by email.
Provide a warm, professional, and Christ-like first point of contact for tuition, payment, reimbursement, and general account questions.
Direct families and staff to the right resource or office when questions fall outside the Business Office.
Maintain a helpful, approachable presence that reflects well on the Business Office and Wheaton Academy.

Accounts Receivable: Student Tuition Accounts:

Manage student tuition accounts in the tuition management system.
Work with the tuition management provider to ensure all families are billed at the beginning of each academic year, completing templates and providing accurate data.
Resolve collections by working with past-due families in a Christ-like manner — following up via email and phone, devising alternate payment plans when needed, and ensuring compliance with those plans.
Communicate with families by email and phone regarding tuition questions.
Work with Student Services to identify students who are ineligible to re-enroll due to past-due status.

Financial Aid:

Process financial aid applications.
Prepare financial analysis for Financial Aid Committee meetings and participate in financial aid decision-making.

Accounts Payable - Ramp Bill Pay:

Manage the accounts payable process using Ramp Bill Pay.
Review invoices received through Ramp Bill Pay and ensure proper routing when necessary.
Obtain and upload W-9 forms for new vendors and maintain accurate vendor records.
Coordinate with department staff to ensure invoices contain appropriate GL coding, due dates, and approvals.
Monitor invoice workflow and payment status.
Process manual check requests through Blackbaud Financial Edge NXT (FENXT).
Prepare checks for authorized signatures and ensure dual-signature requirements are met for checks over $500.

Wire Transfers and ACH Payments:

Process domestic and international wire transfer requests.
Review supporting documentation for wire requests, including invoices and receipts.
Enter wire transfer information into the bank portal and coordinate the required dual-approval process.
Record wire and ACH payments in Blackbaud Financial Edge NXT and maintain complete documentation for all transactions.

Corporate Credit Cards and Employee Reimbursements:

Manage Ramp corporate credit card transactions.
Download credit card activity and import transactions into the general ledger.
Prepare monthly journal entries for credit card expenses and payments, and reconcile the Ramp credit card payable account monthly.
Process employee reimbursement requests submitted through Ramp, ensuring appropriate approvals before payment.
Monitor reimbursement payments and maintain supporting documentation.

Banking, Cash Management & Petty Cash

Prepare, record, and process bank deposits.
Maintain petty cash account balances, reconciling weekly; organize and properly secure cash on hand.
Process petty cash requests, verify required approvals, count cash with recipients, and obtain signed receipts.
Receive and properly record cash receipts from the cafeteria and all student activities.
Record petty cash activity through journal entries in Blackbaud Financial Edge NXT.
Maintain appropriate files for cash receipts and disbursements to provide an audit trail for the year-end audit.

General Ledger & Financial Reporting

Record journal entries as needed.
Provide data to the Business Office as needed for weekly meetings.
Participate in ongoing training on Financial tools and systems.

Compliance & Internal Controls

Ensure compliance with organizational policies and accounting procedures.
Maintain complete supporting documentation for all financial transactions.
Follow established approval workflows and segregation of duties.
Assist with internal and external audits by providing requested documentation and explanations.

Requirements:

Wheaton Academy employees must fully embrace the school’s Educational Philosophy and Mission as expressed in its Protestant Statement of Faith and commit to upholding these principles. Participation in a Protestant church whose core beliefs align with Wheaton Academy’s Statement of Faith is expected.

Employment at Wheaton Academy requires affirmation of an evangelical Protestant Christian faith, including a personal commitment to Jesus Christ as Lord and Savior and a desire to share the gospel message of salvation. Employees are expected to demonstrate spiritual maturity in character and conduct, reflecting the principles of I Timothy 4:12 within and beyond the school environment (Luke 6:40). They should exemplify discernment, dignity, respect, and Christ-centered living, setting a positive example for students, families, colleagues, and the broader community.

The ideal candidate will have a bachelor's degree and significant work experience demonstrating strong acumen in bookkeeping, accounts payable and receivable, and exceptional customer service skills. Experience with Blackbaud Financial Edge NXT, Ramp, and/or a tuition management platform (e.g., Blackbaud Tuition Management) is preferred.

The candidate will possess a strong work ethic, be detail-oriented, enjoy problem-solving, and communicate professionally and patiently with parents, students, vendors, and colleagues. The ability to handle sensitive, confidential information is required. This individual will support the decisions made by the Executive Team as they relate to tuition accounts, financial aid, accounts payable, and related matters.

Additional skills and competencies include:

Organization, accounting, analytical, and data-entry skills.
Comfortable working with and learning financial software.
Attention to detail and thoroughness.
Strong reporting skills.
Strong written and verbal communication skills.

Able to handle large amounts of confidential information, especially as it relates to families attending Wheaton Academy

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Quick Apply

Refine Your Search

account coordinator jobs in naperville il

Accounts Payable / Accounts Receivable Coordinator

Account Services Coordinator HealthLab-Full-time Days

Account Coordinator

Accounts Payable Coordinator

Junior Account Coordinator

Commercial Lines Account Coordinator

Account Coordinator/Customer Service

Import Account Coordinator - Logistics and Entry

Coordinator, Key Accounts

Accounts Payable and Receivable Coordinator

Strategic Account Coordinator -Direct Mail Focus

Hospice Account Exec (Care Transition Coordinator)

Accounts Receivable Coordinator

Accounts Payable Coordinator

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