Top 2 Billing coordinator Jobs in Naples, Fl

Construction Billing Coordinator
USA SiteWorx —Naples, FL
- $21 - $26 an hour
- Full-time
- Bilingual
- Background check
- Spanish
- Health savings account
- Paid holidays
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USA SiteWorx —Naples, FL
Maintain contractor and vendor files, including contracts, Certificates of Insurance, lien releases, and related documents. Experience That Would Be a Plus.
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Construction Billing Coordinator

USA SiteWorx
Naples, FL

Quick Apply

Job Details

Full-time
$21 - $26 an hour

Benefits

Health savings account
Paid holidays
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Opportunities for advancement

Qualifications

Bilingual
Accounting experience within construction industry
Accounts receivable
Billing software
Residential construction
Microsoft Office
Construction industry experience
Accounting
Organizational skills
Project management software
Construction
Bookkeeping
Office experience

Full Job Description

About Us:

USA SiteWorx is a leading provider of grading, site work, and construction services. We are looking for a detail-oriented and highly organized Construction Billing & Administrative Assistant to join our team. If you thrive in a fast-paced environment and have a strong background in construction billing and financial management, we want to hear from you!

This position may be based out of either our Fort Myers or Naples, Florida office. Training will take place at our Fort Myers office.

What You’ll Be Doing

Billing, Accounts Receivable & Job Costing

Prepare, process, and track progress billings, final invoices, and project-related billing.
Review estimates, purchase orders, approved change requests, timesheets, and job details to make sure billing is accurate.
Track billing cycles and help make sure invoices are submitted on time.
Monitor accounts receivable and follow up on outstanding balances.
Maintain clear records of billing communication, payment follow-ups, and project documentation.
Use Zoho Books to enter transactions, run reports, and maintain accurate financial records.
Assist with month-end reporting, account reconciliations, and billing summaries.
Help identify billing issues before they become larger problems.

Project & Administrative Support

Support estimators and project managers with job tracking, cost reporting, and documentation.
Maintain contractor and vendor files, including contracts, Certificates of Insurance, lien releases, and related documents.
Organize and maintain digital and physical files.
Assist with daily office tasks, data entry, document tracking, and internal communication.
Help improve billing and administrative processes as the company continues to grow.

What We’re Looking For

2+ years of experience in a construction office, preferably in billing, accounts receivable, bookkeeping, or project administration.
Experience with QuickBooks or Zoho Books is required.
Strong understanding of construction billing, job costing, estimates, purchase orders, change orders, and invoices.
Proficiency with Microsoft Office, especially Excel, Outlook, and Word.
Strong attention to detail and the ability to catch small errors before they create bigger issues.
Ability to manage multiple priorities and stay organized during busy billing cycles.
Clear communication skills and a professional, team-first attitude.
Ability to work independently and follow through on tasks without constant direction.

Experience That Would Be a Plus

Experience in grading, site work, land development, custom residential construction, or related trades.
Familiarity with lien releases, COIs, subcontractor documentation, and construction compliance paperwork.
Bilingual English and Spanish is a plus.

Schedule & Location

Full-time position
Monday through Friday
In-person role based in Fort Myers, FL 33908
Reliable commute required

Benefits

Competitive pay based on experience
Health insurance
Dental insurance
Vision insurance
Health savings account
401(k) with company match
Paid time off
Paid holidays
Opportunities for growth and advancement

Physical Requirements

This is an office-based position. The role requires prolonged periods of sitting, typing, and working on a computer. Occasional standing, bending, reaching, handling office materials, and lifting up to 25 lbs may be required.

Job Type: Full-time

Pay: $21.00 - $26.00 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Health savings account
Paid time off
Vision insurance

Experience:

Construction: 1 year (Required)
Bookkeeping: 2 years (Required)
Accounting: 2 years (Required)
Zoho Books: 1 year (Preferred)

Work Location: In person

Quick Apply

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billing coordinator jobs in naples, fl

Construction Billing Coordinator

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