Top 17 Executive assistant/office manager Jobs in Naples, Fl

Office Manager/Administrative Assistant
The Immokalee Foundation Inc —Naples, FL
- Google Workspace
- Inventory management
- Writing skills
4d
Receptionist
SEACREST SOUTHWEST —Naples, FL
- $22 - $24 an hour
- Microsoft Outlook
- Inventory management
- Writing skills
Quick Apply
4d
Project Administrator
Watson Civil Construction —Bonita Springs, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- Disability insurance
Quick Apply
11d
Assistant General Manager
SSA Group —Naples, FL
- $70,000 - $80,000 a year
- Weekends as needed
- 18 years or older
- Sales
- ServSafe
- Disability insurance
- Health insurance
Quick Apply
Food & Beverage Manager
Troon —Naples, FL
- Up to $100,000 a year
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
6d
Director of Finance
Naples Bay Resort —Naples, FL
- $150,000 a year
- Full-time
- 7 years
- Oracle
- CPA
- Health insurance
- Paid time off
Quick Apply
Assistant Hotel Manager
American Cruise Lines —Marco Island, FL
- Full-time
- Bar
- Sales
- Military
- Dental insurance
- Vision insurance
Quick Apply
General Manager / Chief Operating Officer
Vasari Country Club Master Association —Bonita Springs, FL
- Full-time
- CPR Certification
- Residential
- Bachelor's degree
Quick Apply
1d
Front Desk Administrative Assistant (Bilingual - English/Spanish)
Sunny Grove Landscaping —Fort Myers, FL
- $48,000 - $52,000 a year
- Full-time
- Background check
- Spanish
- English
- Health insurance
- Dental insurance
Quick Apply
11d
Assistant Manager Financial Services
Teachers Federal Credit Union —Naples, FL
- $26.85 - $32.00 an hour
- Full-time
- Microsoft Word
- Background check
- Spanish
- Dental insurance
- Tuition reimbursement
Quick Apply
Assistant Food & Beverage Director
Troon —Naples, FL
- Bar
- Microsoft Excel
- Microsoft Outlook
Quick Apply
19h
Assistant Manager Financial Services - Estero
Teachers Federal Credit Union —Estero, FL
- Full-time
- Microsoft Word
- Background check
- Spanish
- Dental insurance
- 401(k)
Quick Apply
14d
Assistant Director of Health and Wellness
Experience Senior Living —Naples, FL
- Weekends as needed
- Background check
- CPR Certification
- Nursing
- Paid holidays
- Disability insurance
Quick Apply
4d

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Administrative Assistant
COMTEX —Columbus, OH
Work alongside receptionist when necessary. Provide coverage to the receptionist position as needed. Make photocopies, fax document(s), and perform other…
$18 - $24 an hour
Quick Apply
Executive Administrative Assistant, IMG
Nationwide —Columbus, OH
Education: High school, vocational or technical business school studies in secretarial science; some undergraduate-level coursework beneficial.

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executive assistant/office manager jobs near naples, fl

Office Manager/Administrative Assistant

The Immokalee Foundation Inc -
Naples, FL

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Job Details

4 days ago

Qualifications

Google Workspace
Confidential information handling
Google Sheets
Google Docs
Office activity coordination
Phone communication
Writing skills
High school diploma or GED
Video conferences (communication methods)
Managing executive calendars
Physical document handling
Technical Proficiency
File organization

Full Job Description

Description:

The Naples Office Manager/Administrative assistant, reporting to the Chief Financial Officer, is responsible for optimizing office operations and providing administrative support for the Foundation's President & CEO. The ideal employee is highly proactive, takes initiative, and highly intuitive. To be successful in this role, the employee must take personal ownership, possess a high level of accountability, communicate exceptionally well, and create efficiency for the office and ease of doing business for the President & CEO.

Essential Functions:

Daily attendance and punctuality are an important responsibility of all Immokalee Foundation employees and therefore considered an essential function for all positions. In addition:

CEO Administrative Support (35%)

Manage CEO's calendar, schedule meetings, coordinate travel, and support preparation for internal and external engagements
Draft, edit, and prepare professional-level correspondence, presentations, and reports on behalf of the CEO
Coordinate logistics for board meetings, leadership team events, and high-profile stakeholder visits
Act as liaison between the CEO and internal departments, board members, donors, and community partners
Maintain secure digital and physical filing systems for executive records, correspondence, and institutional documents

Office Management & Facility Maintenance Support (20%)

Monitor general office cleanliness and coordinate with cleaning services as needed.
Manage supply inventory and restock office materials (e.g., paper, snacks, printer ink).
Submit and follow up on building maintenance requests.
Assist with workspace setup for new employees or office rearrangements.

Finance and Accounting Administrative Support (15%)

Input data into accounting systems as directed by the CFO.
Daily banking activities, deposits.
Prepare checks if needed.

Philanthropy & Grant Administrative Support (15%)

Generate and mail donor acknowledgment letters.
Update donor database (Raiser’s Edge) with contact, gift, and event data.
Assist with planning and execution of donor events and board meetings.
Support the grant process by maintaining and updating the grants calendar in Google Docs and add due dates/deadlines to the Director of Grant's calendar and other required staff members, especially Marketing and Finance calendars.
Track submitted grant information for future reporting and renewals.

IT and Technology Coordination (15%)

Serve as primary contact with external IT providers for troubleshooting and maintenance.
Track tech inventory and coordinate the distribution of devices.
Support staff with conference room AV, Zoom/Teams setup, and tech use.
Coordinate renewals for software licenses and user access needs.

Requirements:

Education:

High School Diploma/GED Required. Associate's Degree Preferred

Experience:

Three to seven years of office management and administrative experience.

Essential Skills:

Software proficiency: Using programs like Microsoft Office (Word, Excel, PowerPoint), Microsoft 365, and Google Workspace to create documents and spreadsheets.
Calendar and schedule management:
Planning appointments, booking travel, and organizing meetings without conflicts.
Communication: Writing clear emails, speaking politely on the phone, and listening well to persons at multiple levels and differing environments.
Record keeping: Filing digital and physical documents so information is easy to find.
Time management: Juggling multiple duties and finishing tasks before deadlines arrive. Ability to prioritize and reprioritize with minimal to no direction.

Personal Qualities:

Attention to detail: Catching small mistakes in reports or messages before they cause bigger issues.
Organized: Having a clear system to manage your time, space, and tasks so work can be done efficiently and with less stress.
Discretion and confidentiality: Keeping sensitive company and personal information safe and private.
Problem-solving: Resourceful. Thinking fast to fix unexpected challenges, like tech glitches or scheduling mix-ups.
Adaptability: Staying calm and changing plans quickly when office priorities shift.
Professionalism: Acting as a warm, welcoming face and voice for the business during every interaction.
Intuitive: Ability to look beyond what's directly in front of you and anticipating the needs of the office and the President & CEO.
Courage: Having the ability to ask questions, make recommendations and bringing issues to management's attention.

Preference to Collier County/Naples residents due to facilities responsibilities.

Apply Now

Refine Your Search

executive assistant/office manager jobs in naples, fl

Office Manager/Administrative Assistant

Receptionist

Project Administrator

Assistant General Manager

Food & Beverage Manager

Director of Finance

Assistant Hotel Manager

General Manager / Chief Operating Officer

Front Desk Administrative Assistant (Bilingual - English/Spanish)

Assistant Manager Financial Services

Assistant Food & Beverage Director

Assistant Manager Financial Services - Estero

Assistant Director of Health and Wellness

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