Top 2 Receptionist/secretary Jobs in Naples, Fl

Secretary (Probation Department) Collier County
THE 20TH JUDICIAL CIRCUIT OF FLORIDA —Naples, FL
- $34,947.90 a year
- Monday to Friday
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Tuition reimbursement
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- Full-time
- High school diploma or GED
- In-person
- Entry level
- Health insurance
- 401(k) matching
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Secretary (Probation Department) Collier County

THE 20TH JUDICIAL CIRCUIT OF FLORIDA
Naples, FL

Apply Now

Job Details

$34,947.90 a year
4 days ago

Benefits

Paid holidays
Tuition reimbursement
Paid time off
Loan forgiveness
Retirement plan

Qualifications

Microsoft Word
Confidential information handling
Microsoft Excel
Microsoft Outlook
Administrative experience
High school diploma or GED
Internal employee customer service
Law enforcement software
Desktop applications
Typing
Clerical experience

Full Job Description

Description

WHY SHOULD YOU APPLY TO THE ADMINISTRATIVE OFFICE OF THE COURTS FOR THE 20TH JUDICIAL CIRCUIT?

Great working environment
Growth and Development Opportunities
Competitive Benefits Package
Paid Time Off (Vacation and Sick)
Public Service Loan Forgiveness Qualifying Employer
Tuition Assistance
Paid Holidays
Retirement Plan Options
457 Deferred Compensation Plans

KEY REQUIREMENTS

Graduation from a high school or an equivalency diploma
Three years clerical experience or any combination of education, training, and experience equivalent to three years of clerical experience
Ability to write, speak audibly, clearly and accurately in both English and in the Spanish language is preferred
Experience in the field of Criminal Justice is preferred
Ability to provide effective, accurate, professional, polite, friendly, and prompt customer service to the public and other agency personnel, AOC employees, and the Judiciary

SUMMARY

The Secretary performs clerical support for the Probation Department and is responsible for keeping accurate records, general office work, filing, data entry, answering phones and any other tasks deemed appropriate by the supervisors.

Primary responsibilities include the following: (1) Intake and Receptionist Duties; (2) Assist Court and Probation Officers; (3) Typing and Data Entry; (4) Community Service Coordinator; (5) Deferred Prosecution Program; (6) Other Duties As Assigned

Examples of Duties

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.

1. Intake and Receptionist Duties - First point of contact on office telephone and front desk

Professionally handle all walk in visitors, referring to proper location
Answer phones and cover the front desk when assigned
Transfer calls to appropriate staff or department
Greet all visitors and defendants in a professional and polite manner
Sign up offenders to return for instructions
Incoming and outgoing mail distribution
Follow proper office procedures for complaints to supervisors

2. Assist Court and Probation Officers

Check and process all incoming and outgoing documents
Prepare and distribute all files and maintain computer entries
Date and accurately distribute all incoming forensics/documents
Assist Officers in Court proceedings
File
Docket preparation for Court Officers

3. Typing and Data Entry

Data entry of all cases (Deferred Prosecution or Probation)
Review and correct information from dockets to computer entries
Prepare and maintain daily, weekly, and monthly reports
Cross train to perform all clerical functions
Cross training for all office duties which will include but not limited to:
- Community Service Sign Ups
- Verifying community service completions

4. Community Service Coordinator

Recruit new agencies once every quarter.
Make sure to contact all agencies to confirm their needs
Fill out detailed community service agency information form & review and make sure court order hours are being properly recorded & all agencies have appropriate insurance papers.
Submit monthly Community Service statistical reports as directed by the Deputy Criminal Justice Director and/or the Criminal Division Director.?

5. Deferred Prosecution Program

Ensure accurate preparation and entries of all files & maintain files in orderly and timely manner. All files & documents must be entered within 24 hours after receiving documents.
Once file is given to clerical at the end of termination or a violation, the file is to be closed and all documents are to be scanned and sent to all parties involved.

6. Other Duties As Assigned

Typical Qualifications

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge of:

Clerical support practices and procedures
Basic structure of the courts and criminal justice system
Computer applications, including but not limited to: CJIS, Showcase, Microsoft Word, Outlook and Excel
Misdemeanor and Felony cases
Accurate spelling and grammar

Ability to:

Handle matters with integrity and confidentiality
Communicate clearly, both verbally and in writing
Assist all clients with courtesy and patience
Listen well
Concentrate and perform job duties in a busy working environment
Meet or exceed established deadlines
Utilize and learn various software and data programs
Read, analyze, and interpret general business and government publications and regulations
Utilize office equipment efficiently
Type 30 correct words per minute (cwpm)
Provide effective, accurate, professional, polite, friendly, and prompt customer service to the public and other agency personnel, AOC employees, and the Judiciary
Maintain consistent and regular attendance, which is required
Work the required schedule, Monday through Friday
Write, speak audibly, clearly and accurately in both English and in the Spanish language is preferred

Supplemental Information

EDUCATION and/or EXPERIENCE

Graduation from a high school or an equivalency diploma
Three years clerical experience or any combination of education, training, and experience equivalent to three years of clerical experience
Experience in the field of Criminal Justice is preferred

CERTIFICATES, LICENSES, REGISTRATIONS
None

SUPERVISORY RESPONSIBILITIES
None

Apply Now

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receptionist/secretary jobs in naples, fl

Secretary (Probation Department) Collier County

Medical Receptionist/Front Desk/ One year medical experience preferred

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Examples of Duties

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Supplemental Information

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