Position Overview:
The purpose of this classification is to perform specialized accounting and administrative work for assigned accounting functions including revenue processing, capital assets and/ or grant management. Work involves preparing and processing budgetary, accounting, financial and statistical records; reconciling accounting transactions; maintaining and balancing accounting ledgers reviewing and analyzing financial transactions; providing assistance to department staff; and preparing records, reports and summaries regarding assigned fiscal operations.
Essential Job Functions:
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Plans and implements daily operational tasks for assigned specialized accounting functions such as revenue processing, capital assets, grant management and other accounting or auditing functions. Establishes effective working relationships with internal and external parties and provides information and assistance regarding program policies and procedures.
Prepares and processes documents for assigned accounting or auditing functions (i.e. customer invoices and internal billing documents for County services, receipts for incoming payments and revenues, budget amendments, journal entries, etc.) ensures accuracy, completeness, appropriate coding, etc. Creates and/or accepts and posts payments and/or journal entries for assigned programs/functions.
Monitors assigned activities and compares with established budgets, trends and/or projections. Compiles data and prepares reports of activities such as grant reporting summaries, reports of budget deviations, revenue and sales reports, revenues
and expenditures reports aging or exceptions reports, statistical analysis, etc. Prepares other ad hoc queries and analysis as assigned.
Reconciles accounting transactions and documentation, bank statements and the general ledger for assigned accounts and/or accounting functions.
Participates in the preparation of financial statements in accordance with Generally Accepted Accounting Principles, the annual budget book and other financial reporting as assigned. Compiles supporting documentation and prepares work papers for audit performed by external auditors.
Responds to questions, complaints and requests for information pertaining to accounting transactions.
Audits transactions for compliance with applicable ordinances, rules and agreements; informs supervisor of Florida statutory items which may impact programs and services.
Maintains automated and manual files for assigned programs, including databases, spreadsheets, correspondence, regulatory references, and financial records. Retrieves data for reports and/or records.
May be assigned the responsibility for creating and maintaining master data such as cost centers, general ledger codes, project numbers and customers in the financial system in accordance with established guidelines and the uniform chart of accounts.
Operates a personal computer, telephones, copiers and other general office equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, or other system software.
Other duties as assigned.
The Collier Clerk values the team building benefits of regular in-person onsite collaboration.
Additional Functions:
In the event of a declared state of emergency, employees in this classification may be called to work during days or hours other than those for which they are regularly scheduled.
Job Requirements:
Education and Experience:
Associates degree from an accredited college or university with course work emphasis in accounting, business, or related field and one years of accounting and/or fiscal experience. Any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job may be substituted for the education or experience requirement.
Performance Aptitudes:
Data Utilization: Requires the ability to review, classify, categorize, prioritize, and/or analyze data. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships. Working knowledge of Windows, Excel, Word and Outlook.
Human Interaction: Requires the ability to provide guidance, assistance, and/or interpretation to others regarding the application of procedures and standards to specific situations.
Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information. Ability to communicate effectively.
Writing Aptitude: Requires the ability to construct grammatically correct reports, emails, letters and other documents including both formal and informal correspondence free of errors.
Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication and division; ability to calculate decimals and percentages; may include ability to perform mathematical operations with fractions; may include ability to compute discount,
interest, and ratios; may include ability to calculate surface areas, volumes, weights, and measures.
Functional Reasoning: Requires the ability to apply principles of rational systems; to interpret instructions furnished in written, oral, diagrammatic, or schedule form; and to exercise independent judgment to adopt or modify methods and standards to meet variations
in assigned objectives.
Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving evaluation of information against measurable or verifiable criteria.
Additional Information:
A Public record includes information that is recorded and stored by a government agency, which a member of the public has a right to access and review. Records can be in tangible forms, such as paper, photographs, and maps, or stored on electronic media, such as
CDs, DVDs, and computer databases. On occasion, your picture may be taken and used in agency publications, or your records may be requested for review. All government records are public unless you are, or the record is exempt by Florida Statute Chapter 119.0713.
ADA Compliance:
Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting,
carrying, pushing and/or pulling of objects and materials of light weight (5-25 pounds). Tasks may involve extended periods of time at a keyboard or workstation.
Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally.
Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions. May require audits of outside assets or locations requiring exposure to Florida environment. Routinely works inside in an office environment. Work may routinely require site or field visits including construction areas.
