Top 12 Law assistant Jobs in Naples Fl

Naples Legal Secretary
Varnum LLP —Naples, FL
- Full-time
- Mid-level
- High school diploma or GED
- Bachelor's degree
Quick Apply
Legal Assistant
von Briesen & Roper, s.c. —Naples, FL
- Full-time
- Mid-level
- 3 years
- US work authorization
- AD&D insurance
- Health insurance
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Law Firm Department Assistant/Office Assistant
Becker & Poliakoff —Naples, FL
- $40,000 - $50,000 a year
- Full-time
- Serving
- Customer service
- High school diploma or GED
- Health savings account
- Health insurance
Quick Apply
Legal Assistant
Morgan & Morgan, P.A. —Naples, FL
- Full-time
- Mid-level
- Administrative experience
- High school diploma or GED
- Paid holidays
- Health insurance
Quick Apply
12d
Administrative Assistant (Seasonal)
Dean Mead —Naples, FL
- Part-time
- Mid-level
- Administrative experience
- High school diploma or GED
Quick Apply
10d
Part-time Legal Assistant - Estate Planning Law Firm
Smith Estate Planning —Naples, FL
- Part-time
- Data entry
- Organizational skills
- Phone etiquette
Quick Apply
6d
Legal Assistant - Tax, Trusts & Estates
Porzio Bromberg & Newman —Naples, FL
- $50,000 - $70,000 a year
- Microsoft Outlook
- Mid-level
- Organizational skills
- Paid holidays
- Disability insurance
Quick Apply
Office Coordinator - Law Firm
Stouffer Legal —Naples, FL
- $50,000 - $60,000 a year
- Full-time
- Background check
- Hospitality
- Microsoft Outlook
- Paid training
- Paid holidays
Quick Apply
Litigation Legal Assistant
Cole, Scott & Kissane, PA —Bonita Springs, FL
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Paid holidays
- Disability insurance
Quick Apply
Escrow Assistant
First American Title Insurance Co —Naples, FL
- $18.46 - $24.63 an hour
- Full-time
- 3 years
- High school diploma or GED
- Travel
- Employee stock purchase plan
- Health insurance
Quick Apply
Escrow Assistant
First American Financial Corporation —East Naples, FL
- 3 years
- High school diploma or GED
- Travel
- Employee stock purchase plan
- Health insurance

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Estates Administration Paralegal
Spherion Naples —Naples, FL
High attention to detail with a strong track record of minimal errors in typing, drafting, and communication. In this role, you will provide vital support to a…
From $60,000 a year
Quick Apply
4d
Legal Assistant
Morgan & Morgan, P.A. —Naples, FL
Manage, organize, and maintain documents in paper or electronic filing systems. Collect, examine, and organize evidence and other legal documents for attorney…
Quick Apply
12d

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Spanish Bilingual Legal Assistant
Charles E Smith Immigration Law Office —Columbus, OH
Primary duties include greeting clients, answering high volume multiline phone system, creating and pulling files, scheduling appointments, corresponding with…
$18 - $22 an hour
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8d
Legal Secretary- Criminal Justice
State of Ohio - Attorney General —Columbus, OH
Answers sections main phone line, screens calls& visitors for attorneys & other personnel; greets visitors. Or completion of Associate's degree in secretarial/…
11d

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law assistant jobs near naples fl

Naples Legal Secretary

Varnum LLP -
Naples, FL

Quick Apply

Job Details

Full-time

Qualifications

Serving clients
In-person customer service
High school diploma or GED
Copy editing
Legal administrative experience
Law office experience
Typing
Productivity software
Edited transcription
Grammar Experience

Full Job Description

Legal Secretary

Varnum LLP, a Michigan-based, full-service law firm with over 200 attorneys and six offices, has a full-time opening for an experienced Legal Secretary in our Naples, Florida office supporting multiple practice teams. We are seeking a candidate who is organized and displays a keen attention to detail, with a superb commitment to client service. This individual should be comfortable working independently, as well as part of a team. This role is 100% in-person.

ROLES & RESPONSIBILITIES:

Participates on a client-focused team displaying professionalism, excellent communication skills, and exercising personal judgment under the ultimate direction of assigned timekeepers.
Prepares correspondence, memos, pleadings, briefs, forms and other documents in proper legal form; files legal documents with appropriate attachments, both electronically and via traditional filing methods.
Transcribes documents from dictation; proofreads and edits all documents to ensure accuracy and professional appearance.
Answers telephone calls in a courteous and professional manner; forwards messages to the intended parties; answers non-legal questions. Places phone calls as needed or requested.
Receives, reads and routes incoming postal mail.
Arranges for the proper delivery of documents/projects via courier runs, hand-deliveries, Federal Express, UPS, Express Mail, etc.; provides complete information to courier for delivery.
Maintains calendars and deadline reminder systems (docket) for all case-related dates, including but not limited to appointments, deadlines, and follow-up dates. Reviews calendar reports generated from docket control system. Maintains appointment and deadline calendar for attorneys.
Enters and proofreads time in the billing system; to the extent possible, ensures accurate entry of complete information before each monthly deadline on an as needed basis.
Opens new files, performs conflict of interest checks through conflicts control system, and maintains all electronic and physical client and general files in a neat and orderly condition. Closes inactive files in a timely manner and in accordance with the Record Retention & Destruction Policy and Guideline.
Schedules depositions, hearings, appointments, and conference calls; prepares necessary documents and copies for meetings.
Requests checks for filing fees, etc. and attorneys' business expense reimbursements.
Assists with legal assistant work overflow or absence coverage as time permits or needs dictate and as requested by other attorneys, paralegals, or Human Resources representatives.
Attend staff meetings, training sessions and other required employee meetings.
Copying, typing, scanning, faxing and any other general office duty as needed.
Maintains confidentiality in all firm and client matters.
Assists with other firm work as directed by attorney or paralegal.
This role is 100% onsite.

QUALIFICATIONS & REQUIREMENTS:

Education:

Completion of high school.

Experience:

Two to three years on the job experience in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision.

2+ years' experience as a legal assistant or experience in a law firm.
Bachelor’s degree in legal studies or related field preferred.
Experience supporting estate planning, real estate, corporate, or litigation practices preferred.

Required Skills/Abilities:

Proficient in MS Office Suite and legal document management software with the ability to transcribe legal documents, correspondence, and reports from rough draft, dictation, or transcription at a level of at least 30 wpm.
Excellent grammar, proofreading, transcription, and organization skills.
Strong communication skills, both verbal and written.
Exceptional organizational and multitasking abilities to meet deadlines and manage competing priorities.
Works independently and completes tasks with minimal supervision.
Professional demeanor and ability to work well in a team-oriented environment.
Ability to communicate and follow instructions effectively from a diverse group of attorneys and staff.
Committed to providing responsive client service.
Occasional hours outside of normally scheduled hours.

Preferred Skills:

Knowledge of iManage or other document management systems.

Job ID: 239

Quick Apply

Refine Your Search

law assistant jobs in naples fl

Naples Legal Secretary

Legal Assistant

Law Firm Department Assistant/Office Assistant

Legal Assistant

Administrative Assistant (Seasonal)

Part-time Legal Assistant - Estate Planning Law Firm

Legal Assistant - Tax, Trusts & Estates

Office Coordinator - Law Firm

Litigation Legal Assistant

Escrow Assistant

Escrow Assistant

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