Top 21 Law assistant Jobs in Naples Fl

Naples Legal Secretary
Varnum LLP —Naples, FL
- Full-time
- Mid-level
- High school diploma or GED
- Bachelor's degree
Quick Apply
Law Firm Receptionist
Woodward, Pires & Lombardo, P.A. —Marco Island, FL
- Full-time
- Microsoft Outlook
- Mid-level
- Administrative experience
- Health insurance
- Dental insurance
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Receptionist for Estate Planning Law Firm
Safe Harbor Law Firm —Bonita Springs, FL
- $20 - $25 an hour
- Full-time
- Hospitality
- Administrative experience
- Travel
- Dental insurance
- Paid time off
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23h
Judicial Assistant (Circuit Court)
THE 20TH JUDICIAL CIRCUIT OF FLORIDA —Naples, FL
- $47,746.68 a year
- Writing skills
- Mid-level
- Office
- Paid holidays
- Health insurance
1d
Receptionist/Administrative Assistant - Estate & Probate Law
Safe Harbor Law Firm —Naples, FL
- $20 - $25 an hour
- Full-time
- Hospitality
- Medical office experience
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Legal Assistant - Trust & Estates
Quarles & Brady LLP —Naples, FL
- Microsoft Word
- Microsoft Outlook
- Communication skills
Legal Assistant - Tax, Trusts & Estates
Porzio Bromberg & Newman —Naples, FL
- $50,000 - $70,000 a year
- Microsoft Outlook
- Mid-level
- Organizational skills
- Paid holidays
- Disability insurance
Quick Apply
9d
Litigation Assistant
Morgan & Morgan, P.A. —Naples, FL
- Full-time
- Microsoft Word
- Spanish
- Microsoft Excel
- Paid holidays
- Health insurance
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Office Coordinator - Law Firm
Stouffer Legal —Naples, FL
- $50,000 - $60,000 a year
- Full-time
- Background check
- Hospitality
- Microsoft Outlook
- Paid training
- Paid holidays
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CRIMINAL CONFLICT AND CIVIL REGIONAL COUNSEL, 2ND REGION- ASSISTANT REGIONAL COUNSEL - 21016221
The State of Florida —Naples, FL
- Monday to Friday
- Microsoft Word
- Microsoft Outlook
- Basic math
8d
Assistant General Counsel
Hertz —Estero, FL
- Full-time
- 6 years
- Office
- Senior level
- Opportunities for advancement
Assistant Professor, Academic Success and Bar Preparation
Ave Maria School of Law —Naples, FL
- $56,000 - $75,000 a year
- Full-time
- Classroom
- Research
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
13d
Litigation Legal Assistant
Cole, Scott & Kissane, PA —Bonita Springs, FL
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Paid holidays
- Disability insurance
Quick Apply
Assistant Regional Counsel (Attorney)
Office of Criminal Conflict & Civil Regional Counsel, 2nd Region —Naples, FL
- From $57,000 a year
- Email
- Microsoft Word
- Microsoft Outlook
- Management
- Health insurance
- Dental insurance
Quick Apply
9d
Assistant General Counsel
e2Companies LLC —Bonita Springs, FL
- Weekends as needed
- 6 years
- Mid-level
- Leadership
- Paid holidays
- Health insurance
Quick Apply

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Law Firm Receptionist
Woodward, Pires & Lombardo, P.A. —Marco Island, FL
Previous experience answering a switchboard phone system. Excellent typing and clerical skills. Front desk: 2 years (Preferred).
Quick Apply
Receptionist/Administrative Assistant - Estate & Probate Law
Safe Harbor Law Firm —Naples, FL
2+ years of receptionist, administrative assistant, front desk, clerical, medical office, professional office, banking, hospitality, or similar client-facing…
$20 - $25 an hour
Quick Apply

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Paralegal/Legal Assistant
Robenalt Law —Columbus, OH
Docketing, ordering medical records and bills, drafting pleadings, answering discovery and preparing cases for trial. High school or equivalent (Preferred).
$45,000 - $57,500 a year
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Legal Assistant
M/I Homes —Columbus, OH
Screen telephone calls and take messages for attorneys when requested. Read, sort, date, and scan incoming mail when requested.
Quick Apply

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Naples Legal Secretary

Varnum LLP -
Naples, FL

Quick Apply

Job Details

Full-time

Qualifications

Serving clients
In-person customer service
High school diploma or GED
Copy editing
Legal administrative experience
Law office experience
Typing
Productivity software
Edited transcription
Grammar Experience

Full Job Description

Legal Secretary

Varnum LLP, a Michigan-based, full-service law firm with over 200 attorneys and six offices, has a full-time opening for an experienced Legal Secretary in our Naples, Florida office supporting multiple practice teams. We are seeking a candidate who is organized and displays a keen attention to detail, with a superb commitment to client service. This individual should be comfortable working independently, as well as part of a team. This role is 100% in-person.

ROLES & RESPONSIBILITIES:

Participates on a client-focused team displaying professionalism, excellent communication skills, and exercising personal judgment under the ultimate direction of assigned timekeepers.
Prepares correspondence, memos, pleadings, briefs, forms and other documents in proper legal form; files legal documents with appropriate attachments, both electronically and via traditional filing methods.
Transcribes documents from dictation; proofreads and edits all documents to ensure accuracy and professional appearance.
Answers telephone calls in a courteous and professional manner; forwards messages to the intended parties; answers non-legal questions. Places phone calls as needed or requested.
Receives, reads and routes incoming postal mail.
Arranges for the proper delivery of documents/projects via courier runs, hand-deliveries, Federal Express, UPS, Express Mail, etc.; provides complete information to courier for delivery.
Maintains calendars and deadline reminder systems (docket) for all case-related dates, including but not limited to appointments, deadlines, and follow-up dates. Reviews calendar reports generated from docket control system. Maintains appointment and deadline calendar for attorneys.
Enters and proofreads time in the billing system; to the extent possible, ensures accurate entry of complete information before each monthly deadline on an as needed basis.
Opens new files, performs conflict of interest checks through conflicts control system, and maintains all electronic and physical client and general files in a neat and orderly condition. Closes inactive files in a timely manner and in accordance with the Record Retention & Destruction Policy and Guideline.
Schedules depositions, hearings, appointments, and conference calls; prepares necessary documents and copies for meetings.
Requests checks for filing fees, etc. and attorneys' business expense reimbursements.
Assists with legal assistant work overflow or absence coverage as time permits or needs dictate and as requested by other attorneys, paralegals, or Human Resources representatives.
Attend staff meetings, training sessions and other required employee meetings.
Copying, typing, scanning, faxing and any other general office duty as needed.
Maintains confidentiality in all firm and client matters.
Assists with other firm work as directed by attorney or paralegal.
This role is 100% onsite.

QUALIFICATIONS & REQUIREMENTS:

Education:

Completion of high school.

Experience:

Two to three years on the job experience in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision.

2+ years' experience as a legal assistant or experience in a law firm.
Bachelor’s degree in legal studies or related field preferred.
Experience supporting estate planning, real estate, corporate, or litigation practices preferred.

Required Skills/Abilities:

Proficient in MS Office Suite and legal document management software with the ability to transcribe legal documents, correspondence, and reports from rough draft, dictation, or transcription at a level of at least 30 wpm.
Excellent grammar, proofreading, transcription, and organization skills.
Strong communication skills, both verbal and written.
Exceptional organizational and multitasking abilities to meet deadlines and manage competing priorities.
Works independently and completes tasks with minimal supervision.
Professional demeanor and ability to work well in a team-oriented environment.
Ability to communicate and follow instructions effectively from a diverse group of attorneys and staff.
Committed to providing responsive client service.
Occasional hours outside of normally scheduled hours.

Preferred Skills:

Knowledge of iManage or other document management systems.

Job ID: 239

Quick Apply

Refine Your Search

law assistant jobs in naples fl

Naples Legal Secretary

Law Firm Receptionist

Receptionist for Estate Planning Law Firm

Judicial Assistant (Circuit Court)

Receptionist/Administrative Assistant - Estate & Probate Law

Legal Assistant - Trust & Estates

Legal Assistant - Tax, Trusts & Estates

Litigation Assistant

Office Coordinator - Law Firm

CRIMINAL CONFLICT AND CIVIL REGIONAL COUNSEL, 2ND REGION- ASSISTANT REGIONAL COUNSEL - 21016221

Assistant General Counsel

Assistant Professor, Academic Success and Bar Preparation

Litigation Legal Assistant

Assistant Regional Counsel (Attorney)

Assistant General Counsel

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