Top 60 Quickbooks Jobs in Naples Fl

Executive Assistant to the CEO
Aqualane Clinical Research —Naples, FL
- $55,000 - $65,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- English
- Health savings account
- Health insurance
Quick Apply
3d
HVAC Business Office Administrator
Service Professionals of Florida, LLC —Marco Island, FL
- $20 - $30 an hour
- Full-time
- Bilingual
- Background check
- Microsoft Excel
- Health insurance
- 401(k)
Quick Apply
1d
Staff Accountant
Royal Auction Group Inc —Fort Myers, FL
- $55,000 - $75,000 a year
- Full-time
- CPA
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
8d
Bookkeeper
Robert Half —Bonita Springs, FL
- $21 - $22 an hour
- Temporary
- 5 years
- US work authorization
- QuickBooks
- Disability insurance
- Dental insurance
Quick Apply
3d
Accounts Receivable
Jeff Wilson Pools —Naples, FL
- $49,920 - $57,000 a year
- Mid-level
- Office
- 3 years
Office Manager/Administrative Assistant
Grand Woodworking —Naples, FL
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
Administrative Assistant
Gulf Coast Realty Group —Naples, FL
- $20 - $25 an hour
- Part-time
- Bilingual
- Microsoft Outlook
- Computer literacy
- Flexible schedule
Quick Apply
1d
Association Accountant
SEACREST SOUTHWEST —Naples, FL
- $65,000 - $68,000 a year
- Writing skills
- Mid-level
- Office
Quick Apply
Bookkeeper/Administrative Assistant
Gulf Coast Realty Group —Naples, FL
- $20 - $25 an hour
- Part-time
- Computer literacy
- English
- Office
- Flexible schedule
Quick Apply
1d
Bookkeeper
WILLIAMS & THOMAS CONSTRUCTION —Naples, FL
- $20 - $25 an hour
- Part-time
- Mid-level
- Analysis skills
- Math
- Health insurance
- 401(k)
Quick Apply
Accounts Receivable
Pool Brands LLC —Naples, FL
- Part-time
- Office
- Administrative experience
- High school diploma or GED
Quick Apply
Controller
Adaptive Computing Enterprises, Inc. —Naples, FL
- $30 - $40 an hour
- Part-time
- Mid-level
- Office
- Quality control
Quick Apply
EDGE Cabinetry | Interior Design: Project Bookkeeper
Diamond Custom Homes —Naples, FL
- Mid-level
- Office
- 3 years
Quick Apply
Bookkeeper
Iannuzzi Manetta & Company —Bonita Springs, FL
- Writing skills
- Analysis skills
- QuickBooks
- Dental insurance
- Paid time off
Administrative Assistant
HonorBylt —Bonita Springs, FL
- $20 - $25 an hour
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
Quick Apply
3d
General Manager, Luxury Condominiums- Naples, FL
Guest Services, Inc. —Naples, FL
- $115,000 - $130,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Accounts Payable Specialist
CID Design Group —Bonita Springs, FL
- Full-time
- Mid-level
- Office
- Microsoft Office
- Profit sharing
- Paid holidays
Quick Apply
Controller
Diamond Custom Homes —Naples, FL
- Management
- CPA
- 5 years
- Health insurance
- Paid time off
Quick Apply
Customer Support Representative
FYIsoft, Inc. —Naples, FL
- $70,000 - $85,000 a year
- Full-time
- 5 years
- Analysis skills
- Supervising experience
- Paid holidays
- Disability insurance
Quick Apply
11d
Accounting Specialist
MUSCA LAW, P.A. —Naples, FL
- Full-time
- Spanish
- English
- Mid-level
Quick Apply
1d

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Executive Assistant to the CEO

Aqualane Clinical Research
Naples, FL

Quick Apply

Job Details

Full-time
$55,000 - $65,000 a year
3 days ago

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
Life insurance

Qualifications

Project team coordination
Confidential information handling
Microsoft Excel
Office activity coordination
Microsoft Outlook
Event planning project management
Phone communication
Executive administrative support
English
Transcription
Bachelor's degree
Video conferencing software
Financial record maintenance
Data entry
Telephone systems
Multi-line phone systems
Video conferences (communication methods)
Office management
Managing executive calendars
Phone etiquette
Cross-functional collaboration
Microsoft Outlook Calendar
Technical Proficiency
Editing
Cross-functional communication
Video conferencing systems operation

Full Job Description

Overview

The Executive Assistant to the CEO primary responsibility is to make the execute more effective. Success is measured not by how many tasks you complete, but by how many problems you solve before they reach the executive. Your job is to create organization, remove obstacles, anticipate needs, and keep priorities moving without waiting to be asked.

The Executive Assistant to the CEO is a high-level administrative and operational partner responsible for making the CEO more effective, organized, and focused on the highest-priority initiatives of the organization.

Success in this role is measured not by the number of tasks completed, but by the number of problems solved before they reach the CEO. The Executive Assistant anticipates needs, creates organization, removes obstacles, protects the CEO's time, coordinates priorities, and ensures important initiatives continue moving forward without requiring constant direction.

This position requires exceptional judgment, discretion, organization, communication, follow-through, and the ability to operate independently in a fast-paced clinical research environment. The ideal candidate is proactive, resourceful, and highly organized.

Responsibilities

Executive & Calendar Management

Manage and proactively optimize the CEO’s calendar, meetings, appointments, and travel.
Protect executive time by prioritizing commitments and ensuring meetings are properly prepared with agendas, materials, and necessary information.
Review the calendar and priorities daily, anticipate upcoming needs, and prepare for the following day.

Project & Priority Management

Track key projects and initiatives, including status, next steps, responsible parties, deadlines, and obstacles.
Proactively follow up on outstanding items and address delays or stalled projects without waiting for direction.
Ensure priorities remain on track and nothing falls through the cracks.

Communication & Relationship Management

Maintain professional and timely communication.
Ensure important emails, messages, and requests are acknowledged, assigned, and followed through to completion.
Serve as a reliable communication bridge between the CEO and internal and external stakeholders.

Administrative & Information Management

Maintain organized files, documents, contracts, meeting notes, contact information, and other executive records.
Keep systems, calendars, task lists, and information organized and current without requiring reminders.
Maintain confidentiality and exercise sound judgment when handling sensitive information.

Operational Awareness & Problem Solving

Maintain a broad understanding of what is happening across the organization and identify potential issues before they reach the CEO.
Monitor deadlines, commitments, communications, meetings, and projects for gaps or delays.
Take initiative to resolve issues independently when appropriate and escalate matters requiring executive attention.
Act as the CEO’s organizational partner, keeping priorities moving, deadlines visible, and responsibilities clearly assigned.

Requirements

Proven 3+ years of experience as an executive assistant or personal assistant supporting C-suite executives in a fast-paced environment.
Strong organizational skills with the ability to multitask effectively while maintaining attention to detail.
Excellent written and verbal communication skills with professional phone etiquette.
Proficiency in Microsoft Office (Word, Excel, PowerPoint), Outlook Calendar management, and productivity software; familiarity with DocuSign is a plus.
Experience with event planning, project coordination, office management, bookkeeping (QuickBooks preferred), and data entry.
Technical proficiency in video conferencing software and multi-line phone systems for seamless virtual communication.
Ability to handle confidential information discreetly while demonstrating high levels of professionalism.
Strong typing skills combined with excellent proofreading and transcription abilities.
Demonstrated ability to collaborate effectively with senior executives and cross-functional teams across diverse projects.

Join us in this exciting role where your organizational prowess will empower our leadership team! We value energetic professionals eager to make a meaningful impact through exceptional administrative support and project coordination skills. This paid position offers a vibrant environment where your talents will help shape our company's success story every day!

Pay: $55,000.00 - $65,000.00 per year

Benefits:

401(k)
Dental insurance
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance

Education:

Bachelor's (Preferred)

Experience:

Executive Assistant: 3 years (Required)

Language:

English (Required)

Shift availability:

Day Shift (Required)

Ability to Commute:

Naples, FL 34105 (Required)

Work Location: In person

Quick Apply

Refine Your Search

quickbooks jobs in naples fl

Executive Assistant to the CEO

HVAC Business Office Administrator

Staff Accountant

Bookkeeper

Accounts Receivable

Office Manager/Administrative Assistant

Administrative Assistant

Association Accountant

Bookkeeper/Administrative Assistant

Bookkeeper

Accounts Receivable

Controller

EDGE Cabinetry | Interior Design: Project Bookkeeper

Bookkeeper

Administrative Assistant

General Manager, Luxury Condominiums- Naples, FL

Accounts Payable Specialist

Controller

Customer Support Representative

Accounting Specialist

I want to receive the latest job alert for quickbooks in naples fl

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