Top 2 Assistant spa manager Jobs in Nashville, Tn

Practice/Office Manager for Medical Spa
Amalie —Nashville, TN
- $50,582.21 - $60,916.21 a year
- Full-time
- HIPAA
- Mid-level
- Administrative experience
- Health insurance
- Paid time off
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7d

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Practice/Office Manager for Medical Spa
Amalie —Nashville, TN
Oversee day-to-day operations of the medical spa, ensuring smooth front-desk, scheduling, and treatment room workflows.
$50,582.21 - $60,916.21 a year
Quick Apply
7d
Service Technician III - HVAC
Progress Residential —Nashville, TN
Must possess valid driver’s license in the working state. Required equipment - Employee must have their own basic tools required to perform ongoing service in…
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Assistant Salon Manager
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Practice/Office Manager for Medical Spa

Amalie -
Nashville, TN

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Job Details

Full-time
$50,582.21 - $60,916.21 a year
7 days ago

Benefits

Health insurance
Paid time off
Employee discount

Qualifications

Vendor relationship building
Patient scheduling systems
Staff supervision
Accounts receivable management
Managing healthcare operations budgets
Practice management software
HIPAA
Administrative experience
Team development
Key Performance Indicators
Bachelor's degree
Profit & Loss statement
Health information regulatory compliance
Healthcare financial management
Budget management in healthcare
Business Administration
Regulatory compliance analysis
Managing patient records
POS systems
Profit and loss analysis

Full Job Description

Job Type: Full-Time Reports To: Owner / Medical Director FLSA Status: Exempt (Salaried)

About the Role

We are seeking an experienced and detail-oriented Office Practice Manager to oversee the daily operations of our medical spa. This individual will serve as the operational backbone of the practice — managing staff, ensuring regulatory compliance, optimizing patient experience, and driving the business performance of the spa. The ideal candidate combines strong leadership skills with a passion for aesthetics, wellness, and client care.

Key ResponsibilitiesOperations Management

Oversee day-to-day operations of the medical spa, ensuring smooth front-desk, scheduling, and treatment room workflows
Develop and enforce standard operating procedures (SOPs) for clinical and administrative staff
Manage inventory of medical supplies, injectables, skincare products, and retail merchandise
Coordinate equipment maintenance and vendor relationships
Ensure compliance with OSHA, HIPAA, state medical board regulations, and local health codes

Staff Leadership

Recruit, hire, train, and supervise front-desk staff, estheticians, and support personnel
Create and manage staff schedules to ensure adequate coverage
Conduct performance reviews and provide ongoing coaching and development
Foster a positive, professional, and client-focused team culture
Coordinate with medical providers (RNs, NPs, PAs, physicians) on scheduling and workflow needs

Financial Management

Manage budgets, monitor expenses, and identify cost-saving opportunities
Oversee billing, payment processing, and accounts receivable/payable
Track key performance indicators (KPIs) such as revenue per visit, retention rates, and treatment utilization
Prepare financial and operational reports for ownership/leadership
Assist with pricing strategy for services and packages

Client Experience

Ensure an exceptional, welcoming client experience from booking through checkout
Handle escalated client concerns, complaints, and service recovery
Monitor online reviews and reputation management
Support marketing and client retention initiatives (loyalty programs, promotions, email campaigns)

Compliance & Risk Management

Maintain up-to-date knowledge of state regulations governing medical spa services (e.g., delegation of services, supervision requirements)
Ensure proper documentation, informed consent processes, and medical record-keeping
Maintain licensure and certification records for all clinical staff
Manage relationships with legal counsel, insurance providers, and regulatory bodies as needed

Qualifications

Required:

3+ years of experience in office/practice management, preferably in a medical spa, aesthetic practice, dermatology, or healthcare setting
Strong understanding of HIPAA and healthcare compliance requirements
Proven leadership and team management experience
Excellent organizational, communication, and problem-solving skills
Proficiency with EMR/practice management software and point-of-sale systems
Strong financial acumen (budgeting, P&L, KPI tracking)

Preferred:

Bachelor's degree in business administration, healthcare administration, or related field
Experience with aesthetic/cosmetic treatments (injectables, laser, skincare) and associated regulations
Familiarity with platforms such as Aesthetic Record, Vagaro, Boulevard, or similar
Experience with marketing/social media coordination for a spa or wellness business

Key Competencies

Leadership and team development
Attention to detail and regulatory compliance
Client-centered service mindset
Financial and operational analysis
Conflict resolution
Adaptability in a fast-paced, growth-oriented environment

Compensation & Benefits

Competitive salary, commensurate with experience
Performance-based bonus structure
Health insurance options
Paid time off
Employee discount on spa services and products
Professional development opportunities

Pay: $50,582.21 - $60,916.21 per year

Benefits:

Employee discount
Paid time off

Work Location: In person

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assistant spa manager jobs in nashville, tn

Practice/Office Manager for Medical Spa

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