Top 71 College assistant Jobs in Nashville, Tn

Executive Assistant
Vanderbilt University —Nashville, TN
- Full-time
- Hybrid work
- Mid-level
- Office
- University
Office Coordinator
Vanderbilt University —Nashville, TN
- Weekends as needed
- Mid-level
- Office
- 3 years
12d
Assistant Registrar
SOUTH COLLEGE —Nashville, TN
- Microsoft Word
- Microsoft Outlook
- University
Quick Apply
14d
Human Resources Assistant
Nashville State Community College —Nashville, TN
- $39,681 - $47,625 a year
- Full-time
- Background check
- Oracle
- Mid-level
Administrative Coordinator, Clinical Affairs
Vanderbilt University —Nashville, TN
- Full-time
- 5 years
- Mid-level
- Databases
Executive Assistant to the Vanderbilt Enterprises, CEO
Vanderbilt University —Nashville, TN
- Full-time
- Microsoft Outlook
- 5 years
- Mid-level
Library Assistant III
Nashville State Community College —Nashville, TN
- $36,077 - $43,284 a year
- Full-time
- Background check
- Management
- Writing skills
1d
Senior Administrative Assistant
Nashville State Community College —Nashville, TN
- $45,727.50 - $54,873.00 a year
- Full-time
- Background check
- Mid-level
- Office
Project Coordinator
Vanderbilt University —Nashville, TN
- Full-time
- Mid-level
- 3 years
- University
2d
Assistant Director, Student Success Center
Nashville State Community College —Nashville, TN
- $48,562 - $60,703 a year
- Weekends as needed
- Background check
- Mid-level
- Master's degree
Assistant Director, Campus Engagement
Vanderbilt University —Nashville, TN
- Weekends as needed
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Data analysis skills
Research Assistant
Vanderbilt University —Nashville, TN
- Full-time
- Bachelor of Science
- Cleaning
- Entry level
Assistant Director of Diversity and Community Life
University School of Nashville —Nashville, TN
- Online Application
- School experience
- Writing skills
- Mid-level
Mailroom Assistant, Library Mailroom and Messenger Service - VTS
Vanderbilt University —Nashville, TN
- Full-time
- Ability to lift 50 pounds
- Driver's License
- University
Library Assistant for Access Services
FISK UNIVERSITY —Nashville, TN
- $47,500 a year
- Weekends as needed
- Computer literacy
- Mid-level
- Office
Quick Apply
8d
Alumni Engagement and Annual Giving Event Assistant (temp)
Vanderbilt University —Nashville, TN
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Administrative Assistant, Experiential Education - College of Pharmacy
Lipscomb University —Nashville, TN
- Background check
- Google Workspace
- Microsoft Outlook
Quick Apply
5d
Research Assistant, Pharmacology
Vanderbilt University —Nashville, TN
- Full-time
- Maintenance
- Databases
- Surgery
Executive Assistant
Meharry Medical College —Nashville, TN
- Weekends as needed
- Customer service
- 5 years
- Bachelor's degree
- Travel reimbursement
Research Assistant - Part Time
Meharry Medical College —Nashville, TN
- Part-time
- Computer literacy
- Mid-level
- Bachelor's degree

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Executive Assistant

Vanderbilt University -
Nashville, TN

Apply Now

Job Details

Full-time

Qualifications

Managing executive calendars
Stakeholder relationship building

Full Job Description

The Institute of National Security at Vanderbilt University seeks a highly organized, proactive, and detail-oriented Executive Assistant to support the Director of Operations with daily administrative needs in a fast-paced and mission-driven environment. This individual will manage scheduling, coordinate logistics and support operational priorities in support of the team and Institute leadership.

The ideal candidate is adaptable and able to anticipate needs while operating with minimal oversight. This role requires strong organizational skills, attention to detail, professionalism, and the ability to work collaboratively across the University and with external stakeholders in Academia, the public and private sectors.

This position operates in a hybrid work environment with a general expectation of three in-office days per week in the Nashville, Tennessee Vanderbilt University Campus. However, in-person presence may increase based on operational needs, leadership engagements, events, or Institute priorities.

The Vanderbilt University Institute of National Security is an academic proving ground for future national security leaders and a hub for innovation. The Institute offers the national security community access to top student talent and fresh thinking from a university rooted in open debate, radical collaboration, and real-world impact. The Institute also provides a trusted space to convene leaders, experts, and students for conversations about the pressing challenges facing our nation and the world.

Duties and Responsibilities

Executive & Administrative Support

Provide administrative and operational support to Institute leadership and team members.
Manage scheduling, calendar coordination, meeting logistics, and travel arrangements.
Support preparation of schedules, itineraries, and briefing materials for leadership engagements and Institute activities.
Monitor communications and assist with timely follow-up and coordination.

Operational & Event Coordination

Support the day-to-day operational needs of the Institute and help ensure priorities are executed efficiently.
Coordinate purchasing, reimbursements, procurement requests, and other operational transactions in accordance with university policies and procedures.
Assist with planning and execution of meetings, events, and Institute engagements, including logistics, catering, room reservations, and visitor coordination.
Build and maintain strong working relationships across campus to support operational coordination and problem-solving.

Supervisory Relationships: This position has no supervisory responsibility and reports directly to the Director of Operations.

Qualifications

A bachelor’s degree, or equivalent combination of education and experience, is preferred.
Two or more years of professional administrative, scheduling, and organizational experience is required.
Excellent written and verbal communication skills are required.
Experience in supporting executives or professional teams is preferred.
Experience supporting multiple priorities in a fast-paced environment is preferred.

Apply Now

Refine Your Search

college assistant jobs in nashville, tn

Executive Assistant

Office Coordinator

Assistant Registrar

Human Resources Assistant

Administrative Coordinator, Clinical Affairs

Executive Assistant to the Vanderbilt Enterprises, CEO

Library Assistant III

Senior Administrative Assistant

Project Coordinator

Assistant Director, Student Success Center

Assistant Director, Campus Engagement

Research Assistant

Assistant Director of Diversity and Community Life

Mailroom Assistant, Library Mailroom and Messenger Service - VTS

Library Assistant for Access Services

Alumni Engagement and Annual Giving Event Assistant (temp)

Administrative Assistant, Experiential Education - College of Pharmacy

Research Assistant, Pharmacology

Executive Assistant

Research Assistant - Part Time

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