Top 30 Higher education administration Jobs in Nashville Tn

Faculty Affairs Coordinator
Vanderbilt University —Nashville, TN
- Full-time
- Oracle
- Mid-level
- Administrative experience
Executive Assistant
Vanderbilt University —Nashville, TN
- Full-time
- 5 years
- Writing skills
- Research
Associate Administrative Officer
Vanderbilt University —Nashville, TN
- Full-time
- Microsoft Word
- Oracle
- Finance
Executive Assistant to the Vanderbilt Enterprises, CEO
Vanderbilt University —Nashville, TN
- Full-time
- Microsoft Outlook
- 5 years
- Mid-level
Senior Administrative Assistant
Nashville State Community College —Nashville, TN
- $45,727.50 - $54,873.00 a year
- Full-time
- Background check
- Mid-level
- Office
Executive Coordinator
Vanderbilt University —Nashville, TN
- Full-time
- Oracle
- Microsoft Outlook
- Writing skills
Research Area Coordinator
Vanderbilt University —Nashville, TN
- Full-time
- Mid-level
- University
- Bachelor's degree
Senior Administrative Associate
Nashville State Community College —Nashville, TN
- $39,681 - $47,625 a year
- Weekends as needed
- Background check
- Mid-level
- Office
Office Manager - School of Music, College of Entertainment and the Arts
Lipscomb University —Nashville, TN
- Mid-level
- Office
- Administrative experience
Quick Apply
Associate Dean for Finance and Administration
Vanderbilt University —Nashville, TN
- Full-time
- Oracle
- Bachelor of Science
- Finance
9d
Administrative Manager - Biological Sciences
Vanderbilt University —Nashville, TN
- Full-time
- Hybrid work
- Oracle
- Office
- Microsoft Office
4d
Administrative Assistant IV
Tennessee State University —Nashville, TN
- Full-time
- Mid-level
- Microsoft Office
- 3 years
- Health insurance
- Dental insurance
10d
Administrative Assistant
Galen College of Nursing —Nashville, TN
- Full-time
- Ability to sit for extended periods
- Entry level
- Time management
- Employee stock purchase plan
- Disability insurance
Quick Apply
3d
Executive Assistant
Meharry Medical College —Nashville, TN
- Weekends as needed
- Customer service
- 5 years
- Bachelor's degree
- Travel reimbursement
Executive Secretary
Motlow State Community College —Smyrna, TN
- $40,711 - $43,711 a year
- Full-time
- Microsoft Access
- Microsoft Outlook
- Writing skills
- Paid holidays
- Health insurance
10d
Event & Data Health Associate, Advancement Office
Lipscomb University —Nashville, TN
- Office
- Windows
- Bachelor's degree
Quick Apply
Student Life Associate
Nashville State Community College —Nashville, TN
- $31,239 - $37,479 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
After School Receptionist
University School of Nashville —Nashville, TN
- Part-time
- School experience
- High school diploma or GED
- Computer skills
9d
Administrative Assistant, Experiential Education - College of Pharmacy
Lipscomb University —Nashville, TN
- Background check
- Google Workspace
- Microsoft Outlook
Quick Apply
Senior Administrative Officer, Student Affairs
Vanderbilt University —Nashville, TN
- Full-time
- 5 years
- Master's degree
- University
2d

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higher education administration jobs near nashville tn

Faculty Affairs Coordinator

Vanderbilt University -
Nashville, TN

Apply Now

Job Details

Full-time

Qualifications

Employee onboarding
Growing experience
Confidential information handling
Office activity coordination
Oracle
Business travel arrangements
Faculty collaboration
Operations coordination
Academic institution experience
Filing
Team scheduling
Mid-level
Administrative experience
Employee data management
Documentation tools
Expense reports
Bachelor's degree
Compliance documentation
Data reporting support
Invoice reconciliation
Data entry
Recruiting
Organizational skills
Experience at colleges/universities
Productivity software
Onboarding process management
2 years
Communication skills
Employee record maintenance
Stakeholder relationship building

Full Job Description

Job Description

The Faculty Affairs Coordinator provides administrative and operational support for faculty and postdoctoral affairs within the College of Connected Computing (CCC). This role focuses on coordinating logistics, maintaining records, and supporting processes related to faculty recruitment, appointments, and onboarding. Working under the guidance of the Faculty Affairs Manager, the Coordinator helps ensure that activities are well-organized, timely, and aligned with university policies. This position supports a high volume of detail-oriented work in a fast-paced, growing academic environment.

About the Work Unit

The College of Connected Computing is Vanderbilt’s first new college in 40 years and is in the early stages of building its administrative and academic structure. This interdisciplinary college is designed to advance breakthrough discoveries and expand computing education through a “computing for all” approach. The College is expected to grow rapidly over the next three years, requiring strong coordination, attention to detail, and responsive administrative support.

Duties and Responsibilities

Faculty Recruitment and Visit Coordination

Coordinate logistics for faculty candidate interviews and campus visits, including scheduling meetings, building detailed itineraries, and confirming participant availability
Arrange candidate travel, lodging, and transportation, ensuring a smooth and professional experience
Serve as a primary logistical point of contact for candidates during the visit process
Prepare materials for search committees and assist with job postings and candidate tracking
Process expense reimbursements related to candidate travel and recruitment activities

Faculty and Postdoctoral Onboarding Support

Coordinate onboarding activities for new faculty and postdoctoral fellows, including scheduling onboarding meetings and tracking completion of required steps
Work with central offices (e.g., HR, Faculty Affairs, IT) to facilitate onboarding processes such as system access, payroll setup, and required trainings
Maintain onboarding checklists and follow up to ensure timely completion of required documentation

Appointments and Records Coordination

Support the preparation and processing of faculty and postdoctoral appointment and reappointment materials, including drafting standard correspondence and collecting required documentation
Maintain accurate and up-to-date records across systems (e.g., Interfolio, FIS, Oracle, RedCap)
Track deadlines and assist in ensuring compliance with university policies and procedures
Organize and maintain faculty and postdoctoral files for reporting and administrative purposes

Administrative and Operational Support

Assist with routine personnel transactions (e.g., appointment updates, leaves, and other changes) by preparing and submitting required documentation
Support procurement and expense processing, including reconciling transactions and maintaining records
Provide general administrative support to the Dean’s office and backup support to team members, as needed
Assist with report preparation, data entry, and tracking of faculty-related activities

Collaboration and Communication

Work closely with the Faculty Affairs Manager and other team members to support daily operations and project needs
Communicate regularly with faculty, staff, and central offices to coordinate processes and ensure timely completion of tasks
Provide responsive, professional support to internal and external stakeholders
Handle sensitive and confidential information with discretion

Supervisory Relationships

This position does not have supervisory responsibility and reports administratively and functionally to the Faculty Affairs Manager. The role works in coordination with faculty affairs staff across the university.

Qualifications

Bachelor’s degree from an accredited institution or an equivalent combination of education and relevant experience
2–4 years of administrative or coordination experience
Strong organizational skills and attention to detail
Ability to manage multiple tasks, track deadlines, and follow through on processes
Excellent written and verbal communication skills
Strong interpersonal skills and ability to work with diverse stakeholders
Ability to handle sensitive and confidential information with discretion
Proficiency in Microsoft Office and standard administrative tools
Ability to learn new systems and processes in a growing environment
Experience in higher education or faculty affairs administration
Experience coordinating interviews, events, or onboarding processes
Familiarity with systems such as Interfolio, FIS, Oracle, or RedCap
Experience supporting basic financial or procurement processes

Apply Now

Refine Your Search

higher education administration jobs in nashville tn

Faculty Affairs Coordinator

Executive Assistant

Associate Administrative Officer

Executive Assistant to the Vanderbilt Enterprises, CEO

Senior Administrative Assistant

Executive Coordinator

Research Area Coordinator

Senior Administrative Associate

Office Manager - School of Music, College of Entertainment and the Arts

Associate Dean for Finance and Administration

Administrative Manager - Biological Sciences

Administrative Assistant IV

Administrative Assistant

Executive Assistant

Executive Secretary

Event & Data Health Associate, Advancement Office

Student Life Associate

After School Receptionist

Administrative Assistant, Experiential Education - College of Pharmacy

Senior Administrative Officer, Student Affairs

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