Position Summary
The Marketing Coordinator/Executive Assistant to the COO provides administrative, marketing, project coordination, and executive support to the Chief Operating Officer (COO) and A Blessing of Hope Family Services, LLC (ABOH). This position requires strong organization, time-management, communication, creativity, professionalism, and the ability to manage multiple projects while maintaining confidentiality and attention to detail.
Essential Duties and Responsibilities
Executive & Administrative Support
- Assist with the organization of the COO’s weekly calendar, meetings, appointments, and priorities.
- Maintain excellent time management, scheduling, follow-up, and project coordination.
- Provide the COO with a weekly update on the status of assigned projects, upcoming events, outstanding needs, and items requiring attention.
- Assist with planning and organizing All Staff meetings, employee celebrations, recognition events, and other company-wide activities.
- Assist with coordination with other ABOH departments to identify operational, staffing, promotional, and resource needs and communicate those needs to the COO.
Office & Operational Coordination
- Coordinate the ordering and setup of operating supplies and furnishings for new and existing ABOH offices, including signage, locks, furniture, office supplies, painting, and other facility-related needs.
- Obtain and present budget-conscious purchasing options, including the specific item, price, and proposed vendor/source, for COO review and approval.
- Ensure all purchase requests are submitted to and approved by the COO prior to any purchase being made.
- Assist with coordinating vendors, deliveries, installations, and other office setup needs.
- Monitor projects and follow up to ensure tasks are completed timely and appropriately.
Marketing & Community Engagement
- Coordinate promotional meetings and outreach with DHHS caseworkers throughout Nebraska.
- Develop and distribute promotional emails to caseworkers, community providers, and other professional partners.
- Create and coordinate brochures, flyers, promotional materials, and other marketing resources for ABOH programs and services.
- Create social media content, including Reels, TikToks, and other promotional or educational content, consistent with ABOH’s professional image.
- Organize and coordinate community engagement events, outreach opportunities, and promotional activities.
- Work collaboratively with ABOH departments to develop marketing materials that accurately represent their programs and services.
- Assist departments in identifying opportunities to increase awareness and utilization of ABOH services.
Professionalism & Workplace Expectations
- Maintain professional, respectful, and friendly relationships with ABOH employees, clients, community partners, vendors, and other professional contacts.
- Maintain a high level of integrity, honesty, discretion, and confidentiality in all responsibilities.
- Refrain from participating in workplace gossip, negativity, or conversations that undermine coworkers, supervisors, leadership, or the organization.
- Represent ABOH in a positive and professional manner both internally and within the community.
- Demonstrate good judgment, accountability, reliability, and follow-through.
- Communicate concerns, challenges, and operational needs appropriately through established supervisory channels.
- Maintain a solution-focused and team-oriented approach to daily responsibilities.
Core Competencies
- Excellent organization and time-management skills
- Strong written and verbal communication skills
- Creativity and attention to detail
- Ability to manage multiple projects and competing priorities
- Budget-conscious decision-making and purchasing practices
- Professionalism and strong interpersonal skills
- Ability to work independently while maintaining communication with the COO
- Strong follow-through and accountability
- Ability to maintain confidentiality and exercise sound judgment
- Commitment to ABOH’s mission, values, and professional standards
- Proficiency with social media platforms and social media management tools, including Facebook, Instagram, TikTok, and other applicable platforms
- Proficiency with Canva for creating flyers, brochures, social media graphics, presentations, promotional materials, and other visual content
- Working knowledge of video editing and content creation tools, such as CapCut, Adobe Express, or similar platforms, for creating Reels, TikToks, and other short-form video content
- Working knowledge of graphic design and photo-editing software, such as Adobe Photoshop, Adobe Illustrator, or similar programs
- Familiarity with email marketing and communication platforms, such as Mailchimp, Constant Contact, or similar software
- Familiarity with social media scheduling and analytics tools, such as Meta Business Suite, Buffer, Hootsuite, or similar platforms
- Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams
- Ability to learn and effectively utilize new technology, software, and digital marketing tools as needed
Benefits:
Full time Benefits:
- Health Insurance (70% premium covered by employer + 50% premium for their families)
- Dental insurance
- Vision Insurance
- Sick time off - 7 days accrued per year
- Paid vacation - 10 days accrued per year
- Holiday Pay (4 holidays/yr)
- 401K + Matching
- 100% paid familial leave after one year of employment- 6 weeks paid
Required Availability
Monday-Friday 8-5; with occasional weekend availability
Pay: $45,000.00 - $47,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- How many years do you have working in marketing?
- Do you have reliable transportation?
- Do you have a valid driver's license?
- Do you reside in Nebraska?
- What level of degree? What year did you graduate?
- Do you prefer working independently or collaboratively, and why?
- Please provide 2–3 professional references who can speak to your work performance, reliability, professionalism, and ability to perform the duties of the position for which you are applying. Provide their first and last name, work phone number, work email and company they work for.
- What tools have you used regularly in an office setting? (List all that apply
Work Location: Hybrid remote in Lincoln, NE 68516
