Top 21 Catering coordinator Jobs in Needham, Ma

Catering & Events Coordinator
The Langham Boston —Boston, MA
- $36.20 - $36.50 an hour
- Full-time
- English
- Mid-level
- Hotel
- Health insurance
- Tuition reimbursement
Quick Apply
Coordinator, Catering
Weil, Gotshal & Manges LLP —Boston, MA
- $30.21 - $35.72 an hour
- Overtime
- Mid-level
- High school diploma or GED
- Continuous improvement
- Paid holidays
- Disability insurance
5d
Part-Time On-Site Catering Coordinator
Cater2.me —Boston, MA
- $24 - $27 an hour
- Part-time
- High school diploma or GED
- In-person
- Ability to stand for extended periods
Quick Apply
Catering Coordinator
NEXDINE, LLC —Brighton, MA
- $23 - $25 an hour
- Full-time
- ServSafe
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
Administrative Coordinator, Graduate Center for Career Development
Babson College —Wellesley, MA
- $30.82 - $34.24 an hour
- Full-time
- Microsoft Excel
- Research
- Mid-level
- Paid parental leave
- Paid holidays
7d
Executive Assistant and Administrative Coordinator
Harvard University —Cambridge, MA
- Full-time
- Hybrid work
- 5 years
- University
- Bachelor's degree
- Commuter assistance
- Health insurance
Food & Beverage Coordinator- Boston
FIFA —Foxborough, MA
- $28 an hour
- Contract
- Spanish
- Merchandising
- English
Executive Assistant and Administrative Coordinator
Harvard University Central Administration —Cambridge, MA
- Full-time
- Hybrid work
- 5 years
- University
- Bachelor's degree
- Commuter assistance
- Health insurance
Quick Apply
Event Program Coordinator, Executive Education
MIT —Cambridge, MA
- Full-time
- Mid-level
- Administrative experience
- Bachelor's degree
Assistant Day-Of-Event Coordinator
Canoe Club Ballroom —West Bridgewater, MA
- $18 an hour
- 8 hour shift
- Bar
- 18 years or older
- No experience needed
- Flexible schedule
Quick Apply
9h
Marketing and Events Coordinator
NEAHMA —Braintree, MA
- $55,000 - $65,000 a year
- Weekends as needed
- Hybrid work
- Background check
- Marketing
- Customer service
- Continuing education credits
- Paid holidays
Quick Apply
Administrative Operations Coordinator, SSHP
Simmons University —Boston, MA
- $44,100 - $71,700 a year
- Weekends as needed
- School experience
- Google Workspace
- Microsoft Excel
- Health insurance
- Flexible schedule
Purchasing Coordinator (Food & Beverage)
dnata Catering —Everett, MA
- $25 an hour
- Full-time
- Microsoft Excel
- Customer service
- Research
- Health insurance
- Dental insurance
Quick Apply
Sales Coordinator
The Atlas Hotel —Boston, MA
- $25 - $28 an hour
- Full-time
- Inventory management
- Word processing
- Office
Office & HR Coordinator
Rennscot —Woburn, MA
- $20 - $30 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Disability insurance
People & Culture Coordinator
dnata Catering —Everett, MA
- $58,656 - $77,000 a year
- Full-time
- Spanish
- English
- Mid-level
Quick Apply
Front Desk/ Administrative Coordinator
Cruz Management Company Inc —Boston, MA
- $20 - $26 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health insurance
- Dental insurance
Quick Apply
Bio Design Center Laboratory Coordinator
Thermo Fisher Scientific —Plainville, MA
- $28.16 - $38.00 an hour
- Full-time
- Background check
- Engineering
- Pass drug screening
- Commuter assistance
- Paid parental leave
4d
Office & HR Coordinator
Rennscot MFG —Woburn, MA
- $20 - $30 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Mid-level
College Counseling Office Manager and Testing Coordinator
St. Mark's School —Southborough, MA
- $24 - $28 an hour
- Weekends as needed
- Background check
- Google Workspace
- Mid-level
- Health savings account
- Health insurance
Quick Apply
14d

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Catering & Events Coordinator

The Langham Boston -
Boston, MA

Quick Apply

Job Details

Full-time
$36.20 - $36.50 an hour

Benefits

Health insurance
Tuition reimbursement
401(k) matching
Referral program

Qualifications

Customer relationship building
Phone communication
Employee relationship building
English
Conflict management

Full Job Description

Perks

Public Transportation Subsidy, 401k Match, Tuition Reimbursement, Medical Benefits, Referral Incentive Program, and more.

About Langham Hospitality Group

A wholly-owned subsidiary of Great Eagle Holdings, Langham Hospitality Group (LHG) comprises a family of distinctive brands, including The Langham Hotels and Resorts, Cordis Hotels and Resorts, Eaton Workshop and Ying’nFlo. With over 40 hotels and residences in operation or development, LHG has a global footprint that extends across Asia, Europe, North America, Australasia and the Middle East.

LHG's approach to hospitality centres on open and genuine interactions with guests, colleagues and the world around us. With dedicated colleagues across four continents, we foster an engaging and respectful workplace to nurture careers, delight guests, and embrace the company's vision to building great memories together.

PRIMARY OBJECTIVE OF POSITION:

To serve as the first point of contact for guests and clients reaching out to the Catering Sales department, providing a warm, professional, and helpful experience from the initial inquiry. This role supports the Catering Sales team, Conference Services team, and the Director of Catering & Conference Services by ensuring the smooth and efficient operation of daily administrative tasks. The Catering Coordinator plays a key role in supporting the department’s efforts to drive revenue, enhance client satisfaction, and uphold the service standards of The Langham, Boston.

RESPONSIBILITIES AND JOB DUTIES:

To ensure the Catering Sales & Conference Services teams are provided with accurate and effective administrative backup, support, and information with which to carry out their roles successfully
To assist and develop working relationships with external and internal customers, representing the company and becoming a known point of contact
Manage incoming inquiries via email and phone, and redirecting to the appropriate manager while delivering a warm, brand-aligned first impression.
Assist with preparing proposals, contracts, and event documentation in Delphi, maintaining consistency and accuracy.
Track signed contracts, deposits, and event milestones in Delphi, ensuring timelines are met and follow-ups are scheduled.
Coordinate internal hotel meetings and trainings with internal contacts, booking meeting space, and creating banquet event orders to distribute to operations departments
To provide accurate, up to date information to appropriate internal contacts, responding to requests on time, and maintaining a working knowledge of the hotel’s products and services
Support the execution of weddings and social events with day-of assistance, and managing 1-year anniversary stay tracking, welcome amenities, and key timeline communication.
To distribute banquet event orders, guaranteed guest counts and changes; communicate effectively and efficiently with the banquet, culinary, and AV teams
To maintain an accurate Delphi database for catering and updating information when necessary. This includes but is not limited to updating seasonal Banquet Menus and updating Delphi resources as needed
To continually audit and review office management and administration systems, implementing improvements where necessary and keeping the office appropriately stocked with supplies at all times
To develop and utilize a working knowledge of Catering Sales & Conference Service Managers’ events within a rolling 10-day cycle
To manage the Delphi and associated software systems, ensuring operating procedures and standards are met and new staff trained in their operation
To provide account management support when Catering Sales & Conference Service Managers are out of the office, including but not limited to: checking email, informing managers of any customer issues, assigning follow up to the appropriate manager, and partnering with the Catering Sales and Conference Service managers regarding all catering related responsibilities
Assist with banquet functions as a registration attendant or event assistant when needed

PHYSICAL DEMANDS:

Digital dexterity, e.g., using a computer keyboard, computer/software applications
Stand, sit, reach, grasp, lift/carry, walk, climb, kneel, squat, bend, push/pull.

SPECIAL SKILLS REQUIRED:

Sets high personal performance standards with a strong performance record and ability to work in a fast-paced environment.
Excellent communication skills in both written and spoken English. Communicates openly and clearly, develops positive working relationships at all levels, and manages conflict effectively.
Presents compelling arguments that persuade others. Motivate and inspires others to perform.
Adapts quickly and positively to new situations and continues to be productive in changing circumstances.
Ability to use and create written (verbal/visual) sources of information, e.g., read reports, procedural documentation, and reference materials.
Make decisions requiring limited judgment, e.g., task sequencing, filing, and tracking email.
Perform activities requiring sustained concentration, e.g., training, designing, and planning work.
Use non-verbal/visual sources of information, e.g., reference graphs, tables.
Use electronic and oral communication to perform work, e.g., answer telephone, greet visitors, and conduct in-person and virtual meetings.
Prompt and systematic decision-making skills and prioritizing workload.
Due to the cyclical nature of sales, the work schedule may vary to reflect the business needs of the hotel/clients.

EDUCATION/ EXPERIENCE /LICENSES OR CERTIFICATES / REQUIRED:

Undergraduate degree in relevant discipline.
Minimum 1 year of experience in one of the following fields preferred: Catering and/or hotel operations (luxury market preferred)
Experience with Delphi, Canva, Microsoft Office Suites, CVENT and other RFP platforms is preferred

PAY RANGE:

$36.20 - $36.50 per hour

Quick Apply

Refine Your Search

catering coordinator jobs in needham, ma

Catering & Events Coordinator

Coordinator, Catering

Part-Time On-Site Catering Coordinator

Catering Coordinator

Administrative Coordinator, Graduate Center for Career Development

Executive Assistant and Administrative Coordinator

Food & Beverage Coordinator- Boston

Executive Assistant and Administrative Coordinator

Event Program Coordinator, Executive Education

Assistant Day-Of-Event Coordinator

Marketing and Events Coordinator

Administrative Operations Coordinator, SSHP

Purchasing Coordinator (Food & Beverage)

Sales Coordinator

Office & HR Coordinator

People & Culture Coordinator

Front Desk/ Administrative Coordinator

Bio Design Center Laboratory Coordinator

Office & HR Coordinator

College Counseling Office Manager and Testing Coordinator

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