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SCHOOL SECRETARY

Craven County Schools -
New Bern, NC

Apply Now

Job Details

Full-time
13 days ago

Qualifications

Computer operation
Copy machines
Employee relationship building
High school diploma or GED
Desktop applications
Productivity software

Full Job Description

CRAVEN COUNTY SCHOOLS
School Secretary

Job Description

Position: School Secretary
Reports to: Principal

Terms of Employment: 10 months

Pay Grade: 55
FLSA Status: Non-exempt

Nature of Work

An employee in this class performs clerical support duties in an administrative office. Responsibilities include serving as a support secretary sometimes in a lead worker capacity. The job includes a variety of tasks, frequent interaction with staff and the public, and assignments that can be completed independently. Work requires a broad understanding of office operations; but once learned, the tasks are performed independently. Unusual situations or precedent setting situations are referred to higher level supervisors.

Education and Experience

Minimum high school graduate or equilvalent
Business/office education preferred
Experience with computer operation is preferred

Certification and Licensure Requirements (if applicable):

Essential Functions/Typical Tasks

Functions as Receptionist for Front Office of School
Maintains data files, documents, correspondence, forms, and other materials
Scans information to departmental records according to standard procedures
Answers incoming telephone calls and routes them to the proper person
Answers questions regarding routine matters
Performs routine clerical and typing duties
Maintains a clean and organized work area
Completes forms, notices, memos, and other letters with designated or routine information.
Processes and sorts incoming and outgoing mail and other routine documents in accordance with established systems
Operates copying machines, personal computers, and other office equipment
Performs a variety of minor administrative tasks in relieving a supervisor of office details.
Assists the public at a counter, giving information, and answering questions
Assists visitors with sign-in and/or the on-line application process
Performs other duties as assigned

Knowledge, Skills, and Abilities

Strong oral and written communication skills
Computer skills required (demonstration may be required if interviewed).
General knowledge of the operations of the school
Knowledge and ability to use correct grammar, spelling, and vocabulary
Knowledge of modern office practices
General knowledge of common word processing, spreadsheet, and file maintenance programs.
Strong organizational skills and the ability to work under strict
Ability to be tactful and courteous
Ability to respond to questions based on considerable knowledge of the department
Ability to understand and follow oral and written instructions
Ability to type accurately at a moderate rate of speed
Ability to file records and reports in proper sequential order
Ability to establish effective working relationships with supervisors, coworkers, and the general public
Ability to gather information and to prepare standardized forms, letters, and reports from that information
Ability to operate common office machines
Ability to process documents such as purchase orders, invoices, etc
Ability to sort and distribute documents
Ability to maintain complete and accurate records and to develop standard reports from those records
Able to work in a high volume, fast-paced envirnment

Physical Requirements

Must be able to use a variety of automated office equipment such as computers, copiers, scanners, typewriters, calculators, etc. Employee in this position must be able to exert a negligible amount of up to 20 pounds of force frequently or 10 pounds constantly to lift, carry, push, pull, or otherwise move objects. Due to amount of time spent standing and/or walking, physical requirements are consistent with those for light work. This position requires the ability to talk and hear: (Talking: expressing or exchanging ideas by means of spoken words. Hearing: perceiving nature of sounds by ear) and the employee must be able to communicate via telephone. The work of this position requires the ability to coordinate hands and eyes rapidly and accurately in using office equipment and employee must have minimal levels of eye- hand/foot coordination.

Special Requirements

Evaluation: Performance of this job will be evaluated in accordance with provisions of the Board and local policy on evaluation of personnel.

Disclaimer

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. As such, it is not intended to contain all of the duties and qualifications required of an employee in a single position (job). Consequently, it is not to be perceived as a position (job) description or as identification of essential functions as required by ADA.

**By submitting your application you are indicating that you have read the above position description of the job for which you are being recommended. In addition, you are indicating that you are aware of the essential duties of the position and that you can perform the essential functions of the job. You agree to perform each of the duties identified on this job description and understand that failure to perform any of the duties may lead to reprimand up to and including dismissal by the Craven County Schools Board of Education.

In compliance with Federal Law, Craven County Schools administers all education programs, employment activities and admissions without discrimination against any person on the basis of sex, race, color, religion, national origin, age or disability.

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