Top 10 Executive assistant Jobs in New Castle, Pa

Executive Assistant
Live Events —New Castle, PA
- Weekends as needed
- Google Workspace
- Office
- Bachelor's degree
Executive Assistant
Pyrotecnico —New Castle, PA
- Weekends as needed
- Google Workspace
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
9d
Executive Assistant
McNickle & Bonner, LLP —Grove City, PA
- $20 - $23 an hour
- High school diploma or GED
- Organizational skills
- Typing
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Executive Assistant
Master Plan Homes —North Lima, OH
- $50,000 - $54,000 a year
- Full-time
- Research
- Mid-level
- US work authorization
- Health savings account
- Health insurance
Quick Apply
Administrative Assistant to the Director of Buildings and Grounds
Freedom Area School District —Freedom, PA
- Full-time
- Mid-level
- Office
- Microsoft Office
- Health insurance
Quick Apply
Administrative Assistant
Treloar & Heisel —Youngstown, OH
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid parental leave
- Paid holidays
Quick Apply
Personal Executive Assistant
American Atlantic LLC —Girard, OH
- From $15 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Paid time off
- Professional development assistance
Quick Apply
Administrative Assistant
EPIC Brokers —Youngstown, OH
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid parental leave
- Paid holidays
Quick Apply

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Executive Assistant

Live Events -
New Castle, PA

Apply Now

Job Details

Full-time

Qualifications

Google Workspace
Confidential information handling
Business travel arrangements
Executive administrative support
Expense reports
Productivity software
Managing executive calendars
AI-driven automation

Full Job Description

About Pyrotecnico

For more than a century, Pyrotecnico has been engineering moments of celebration and wonder. We are the people and the pride behind world-class fireworks displays, breathtaking drone light shows, and the special effects that give live events their most electrifying moments.

Every great show is built by people who care deeply about every detail, every effect, and every moment. At Pyrotecnico, that's exactly who we are. If you thrive on big ideas and bold productions, you’ll feel right at home.

Position Summary / Objective

We are seeking a highly organized and proactive Executive Assistant to serve as a key administrative partner to our Executive Leadership Team. This is a fully on-site, full-time position based in New Castle, PA.

The ideal candidate is an administrative professional who is passionate about the live entertainment and events industry and exceptionally detail-oriented. This role is a fantastic opportunity for an ambitious Administrative Assistant looking to step up, or an established Executive Assistant who excels at operating with a high degree of autonomy, confidentiality, and precision. You will serve as a trusted extension of our senior executives, seamlessly managing schedules, tracking cross-functional communications, and coordinating daily administrative functions with confidence and composure.

Role Responsibilities

The following duties represent the primary responsibilities of the role. This list is not exhaustive. The individual in this position will perform additional tasks as assigned, adhere to all provisions of the Employee Manual, and participate in company initiatives and projects.

Executive Support

Manage and coordinate complex, evolving calendars for members of the Executive Team, including scheduling internal/external meetings, resolving conflicts, and prioritizing requests aligned with organizational objectives.
Manage executive correspondence by reviewing incoming messages to identify priority action items, and tracking outgoing communications to ensure responses are received and executive requests are successfully resolved.
Proactively anticipate the administrative and logistical needs of the executive team, maintaining a forward-looking approach to clear roadblocks before they arise.

Travel & Logistics

Maintain and manage a complex executive travel calendar, ensuring visibility and alignment across the leadership team.
Proactively communicate upcoming travel plans, itineraries, and schedule changes across the executive team and relevant stakeholders.
Complete, manage, and reconcile travel expense reporting in a timely and accurate manner.

Meeting & Event Coordination

Organize and coordinate meetings, leadership team syncs, and executive off-sites, including preparation of agendas, logistics, and post-meeting documentation.
Anticipate and resolve complex schedule conflicts and meeting disruptions with minimal direction.
Record accurate meeting minutes, tracking and driving post-client and post-stakeholder action items and communications to ensure timely follow-through.
Plan and execute events, dinners, and client engagements as needed.

Administrative Operations

Manage confidential documents, contracts, and sensitive organizational information with strict discretion.
Utilize and leverage AI tools and modern administrative technologies to optimize workflows, automate routine office tasks, and enhance productivity.
Handle special projects and strategic administrative tasks as assigned by the leadership team.

Work Environment

This is a fully on-site position at our New Castle, PA headquarters.

Physical Demands

This role involves mostly office work, including sitting, standing, walking, and using hands for typing and handling documents. Occasional lifting of light items may be required.

Position Type / Expected Hours of Work

Regular business hours apply, with flexibility expected as executive schedules demand. Some evening and weekend availability may be required to support time-sensitive matters.

Travel

This position requires negligible travel.

Required

2+ years of administrative support experience as an Administrative Assistant, Executive Assistant, or comparable role supporting a team or department leadership.
A genuine passion for the live events and entertainment industry.
Experience managing complex calendars, including coordinating and communicating travel schedules across a team.
Proven track record of completing and managing detailed expense reports.
Experience handling sensitive and confidential information with complete discretion and professionalism.
Superior organization and tracking skills; meticulous attention to detail and the ability to identify, organize, and follow up on client/stakeholder action items independently.
Proficiency in Google Workspace and Microsoft Office; familiarity with expense management systems and incorporating AI utilities for general administrative efficiencies.
Exceptional multitasking ability; comfortable managing multiple competing priorities without sacrificing quality.
Professional, poised, and energetic demeanor with strong interpersonal skills.

Preferred

Bachelor’s degree preferred; equivalent professional experience will be fully considered.
Experience supporting C-suite executives or leadership in a fast-paced environment.
Experience with document management systems, CRM platforms, or project management tools.
Notary Public certification or willingness to obtain.

Key Competencies

Discretion & Confidentiality: Maintains absolute confidentiality in all matters; exercises sound judgment on sensitive situations.
Passion & Energy: Brings excitement for Pyrotecnico's mission and the live entertainment industry, serving as an enthusiastic representative of the team.
Proactive Problem-Solving: Anticipates needs, identifies issues before they escalate, leverages modern tech/AI tools to find efficiencies, and brings solutions forward.
Organization & Detail Orientation: Operates with an elite level of structure, meticulous attention to detail, and a focus on leaving no stone unturned.
Dependability: Operates with a high degree of reliability and follow-through; leadership can count on this person unconditionally to track and manage ongoing communications.

Apply Now

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executive assistant jobs in new castle, pa

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Administrative Assistant to the Director of Buildings and Grounds

Administrative Assistant

Personal Executive Assistant

Administrative Assistant

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