Top 5 Administrative coordinator Jobs in New Hartford, Ny

ESSHI Office Coordinator
COMMUNITY WELLNESS PARTNERS —New Hartford, NY
- $20 - $22 an hour
- Full-time
- Bilingual
- Microsoft Outlook
- Customer service
10d
Medical Office Coordinator
Community Memorial Hospital —Hamilton, NY
- $25 - $30 an hour
- Mid-level
- 3 years
- Administrative experience
Quick Apply
Tax Coordinator
Polston Tax Resolution & Accounting —United States
- From $37,000 a year
- Remote
- Computer literacy
- Conflict management
- Organizational skills
- Paid holidays
- Disability insurance
Quick Apply

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Slocum Dickson Medical Group —New Hartford, NY
Ensures there is a valid authorization signed by the patient accompanied with the subpoena. Retrieves money bag when taking in checks, run daily reports, and…
$19.00 - $32.56 an hour
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Scheduling Coordinator
BHI, LLC —Syracuse, NY
Track expiration dates for license, certification, BLS, CPR, etc. Answer and respond to telephone calls professionally and promptly.
$26 - $30 an hour
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Office Coordinator
Optum —Dublin, OH
Assists with routine clerical/office tasks, answers telephone calls, and delivers messages. Current driver's license, vehicle insurance, and access to a…
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5d
Patient Care Coordinator Assistant (Front Desk)
Westerville Healthcare Group —Columbus, OH
Keeping the front office and patient areas organized and efficient. Supporting clinical and administrative operations as needed.
$20 - $25 an hour
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administrative coordinator jobs near new hartford, ny

ESSHI Office Coordinator

COMMUNITY WELLNESS PARTNERS -
New Hartford, NY

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Job Details

Full-time
$20 - $22 an hour
10 days ago

Qualifications

Microsoft Outlook
Customer service
Spreadsheets
Administrative experience
Cultural competency
Microsoft Teams
Associate's degree

Full Job Description

Empire State Supportive Housing Initiative (51 Participants)

Position Title: ESSHI Office Coordinator
Department: ESSHI
Reports To: ESSHI Program Director
Schedule: Full-Time Days

Position Summary

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The Office Coordinator serves as the administrative hub of the Supportive Housing Program, ensuring efficient daily operations that support approximately 51 participants living independently in the community. This position provides administrative, organizational, and participant support services while maintaining program records, facilitating communication among staff and community partners, coordinating participant onboarding activities, and supporting the delivery of high-quality housing stabilization services.

The Office Coordinator plays a key role in creating a welcoming, inclusive, and supportive environment for participants and works collaboratively with Care Navigators, Wellness Coach, Property Management, and community service providers.

Essential Duties and Responsibilities

Program Administration

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Manage day-to-day office operations and administrative functions of the supportive housing program.
Maintain participant files and ensure documentation complies with agency, state, and funding requirements.
Manage program databases, data entry, reporting systems, and electronic records.
Prepare correspondence, reports, spreadsheets, meeting minutes, and other program documents.
Track participant occupancy, vacancies, waitlists, referrals, and move-in status.
Maintain office supplies and coordinate equipment and facility needs.

Participant Intake and Housing Coordination
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Assist with the referral process and document tracking
Prepare move-in packets and lease-related documentation.
Create and maintain inventory lists for participant furnishings, household items, and move-in supplies.
Coordinate apartment readiness activities with property management and maintenance staff.
Support participant transitions into permanent housing by ensuring required documentation is completed accurately and timely.

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Financial and Administrative Support
Process invoices, purchase requests, and program expenditures as assigned.
Maintain records related to housing assistance and supportive service funding.
Reconcile participant inventory and program resource tracking logs.

Compliance and Reporting

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Ensure participant records are complete, accurate, and audit-ready.
Assist with grant reporting and data collection requirements.
Track program outcomes, participant demographics, and service utilization data.
Support preparation for regulatory reviews, monitoring visits, and program audits.
Maintain confidentiality of participant and agency information in accordance with HIPAA and applicable regulations.

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Required Qualifications
Associate degree in Business Administration, Human Services, Public Administration, or related field; Bachelor's degree preferred.
Minimum two years of administrative experience, preferably in healthcare, social services, housing, behavioral health, or nonprofit settings.
Strong computer skills including Microsoft Office Suite (Word, Excel, Outlook, Teams).
Experience maintaining confidential records and managing multiple priorities.
Excellent organizational, communication, and customer service skills.
Ability to work effectively with diverse populations and demonstrate cultural sensitivity.
Valid driver's license and reliable transportation preferred.
Preferred Qualifications
Experience working in supportive housing, case management, homelessness services, affordable housing, or community-based programs.
Knowledge of HMIS, ePaces, electronic health records, or housing management systems.
Familiarity with housing subsidies, community resources, and supportive service networks.
Bilingual skills are a plus.

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administrative coordinator jobs in new hartford, ny

ESSHI Office Coordinator

Medical Office Coordinator

Tax Coordinator

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