Top 9 Accounting administrative assistant Jobs in New Haven, Ct

Bookkeeper / Admin Assistant - Custom Home Builder
Coastal Luxury Homes LLC —Westport, CT
- $20 - $24 an hour
- Part-time
- Mid-level
- Office
- QuickBooks
- Work from home
Quick Apply
12d
Administrative/Accounting Specialist
Tyler Heating & Air Conditioning —Stratford, CT
- $70,000 - $80,000 a year
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Fuel card
- Paid holidays
7d
Financial Assistant 4
Yale University —New Haven, CT
- $31.83 an hour
- Full-time
- Remote
- Background check
- Management
- Word processing
7d
Bookkeeper/Administrative Assistant
Suburban partners —North Haven, CT
- $22 - $25 an hour
- Part-time
- Mid-level
- Office
- QuickBooks
- Flexible schedule
Quick Apply
10d
Accounting & Administrative Support
ONE SOURCE Companies —Wallingford, CT
- Part-time
- Writing skills
- Office
- High school diploma or GED
Quick Apply
Cash Office Clerk / Accounts Payable & Administrative Assistant / Receptionist
Bishop's —Guilford, CT
- $18 - $20 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Flexible schedule

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Accounts Payable Specialist (Hybrid: 3 days in office/2 days remote)
TKH Security LLC —Cheshire, CT
Familiarity with construction industry and items like BOMs, change orders, contractor portals, etc. At least 2-4 years of proven experience in a lean A/P,…
$50,000 - $70,000 a year
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Accounts Payable Specialist - Part Time
AHM Youth & Family Services, Inc. —Hebron, CT
Support building maintenance by scheduling annual service calls, troubleshooting building issues, and researching potential vendors.
$25.00 - $26.50 an hour
Quick Apply
13h

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Business Office Assistant (Medicaid Coordinator)
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Bachelor’s degree in Accounting, Business Administration, or related field (preferred). Familiarity with state and federal regulations for skilled nursing…
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BestDrive Accounting Administrative Assistant
Continental —Grove City, OH
Support inbound calls and orders; provide order entry and logistics assistance for the outside sales associates. Administer inventory receiving and deliveries.

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accounting administrative assistant jobs near new haven, ct

Bookkeeper / Admin Assistant - Custom Home Builder

Coastal Luxury Homes LLC
Westport, CT

Quick Apply

Job Details

Part-time | Contract
$20 - $24 an hour
12 days ago

Benefits

Work from home

Qualifications

Accounting systems
Teamwork
Construction management software
Attention to detail
QuickBooks Online
QuickBooks
Organizational skills

Full Job Description

Position Overview

We are a custom home builder based in Westport, CT seeking a Staff Accountant to take ownership of the financial side of our construction operations. This role is hands-on and critical to keeping our projects financially organized, accurate, and moving forward.

You’ll be responsible for managing day-to-day accounting, job cost tracking, and ensuring all systems primarily QuickBooks, Google sheets and Bill.com are up to date and aligned with active construction projects. This is a great opportunity for someone who understands both accounting and how construction projects actually run.

Key Responsibilities

Construction Accounting & Job Costing

Track and manage job costs across multiple custom home projects
Ensure all expenses are coded correctly to jobs, phases, and cost codes
Monitor budgets vs. actuals and flag variances to leadership
Assist with draw schedules and lender reporting

Accounts Payable & Bill Management

Process vendor invoices through Bill.com
Maintain accurate approval workflows and payment schedules
Coordinate with project managers to verify invoices and progress billing
Manage subcontractor payments and documentation (W-9s, COIs, lien waivers)

QuickBooks Management

Maintain and update QuickBooks Online on a daily/weekly basis
Ensure all transactions are properly recorded and categorized
Sync and manage integration between QuickBooks and Bill.com

Reconciliations & Month-End Close

Perform monthly bank and credit card reconciliations
Complete month-end close processes accurately and on time
Prepare financial reports including P&L by job, cash flow, and balance sheet
Assist with year-end close and coordination with CPA

Financial Organization & Reporting

Maintain organized financial records for all projects
Assist leadership with cost analysis and financial insights
Help improve processes for better cost control and visibility

Qualifications

3+ years of accounting experience (construction industry strongly preferred)
Strong experience with QuickBooks Online and Bill.com
Understanding of job costing and construction accounting
Detail-oriented with strong organizational skills
Ability to manage multiple projects and deadlines at once
Comfortable working in a fast-paced, hands-on environment

Preferred

Experience working with custom home builders or developers
Familiarity with construction draws and lender requirements
Experience with project management software

Compensation & Benefits

Competitive salary based on experience
Opportunity to grow with a high-end custom home builder
Flexible, team-oriented work environmen

Pay: $20.00 - $24.00 per hour

Benefits:

Work from home

Work Location: In person

Quick Apply

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accounting administrative assistant jobs in new haven, ct

Bookkeeper / Admin Assistant - Custom Home Builder

Administrative/Accounting Specialist

Financial Assistant 4

Bookkeeper/Administrative Assistant

Accounting & Administrative Support

Cash Office Clerk / Accounts Payable & Administrative Assistant / Receptionist

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