The Vein Institute is a specialized medical clinic dedicated to diagnosing and treating vein conditions such as varicose and spider veins using advanced, minimally invasive procedures. The practice is known for delivering personalized, patient-centered care in a comfortable outpatient setting while helping patients improve both their vascular health and overall confidence.
We are seeking a full-time, and detail-oriented, Medical Billing & Accounts Receivable Administrator.
****THIS IS NOT A REMOTE POSITION****
Salary: $42,000 - $50,000. Based on experience.
Schedule is Monday through Friday.
***To ensure an organized hiring process, all inquiries should be submitted through Indeed. DO NOT contact the practice directly***
Summary:
The Medical Billing & Accounts Receivable Administrator is responsible for overseeing and supporting the full medical billing and revenue cycle process to ensure timely reimbursement, accurate account management, and efficient claim resolution. This role works closely with the billing team, insurance coordinators, clinical staff, and management to maintain financial accuracy, reduce claim denials, and optimize collections performance.
Essential Functions
A. Monitor and oversee accounts receivable processes to ensure timely reimbursement and revenue capture.
B. Reconcile patient accounts and insurance payments to ensure balances are accurate and up to date.
C. Ensure claims, payments, denials, appeals, and patient balances are accurately documented within patient charts and billing systems.
D. Ensure medical claims are submitted within 24–48 hours from the date of service.
E. Monitor claim status and ensure appropriate follow-up is completed in a timely manner.
F. Review insurance claim processing for accuracy, including verification of CPT codes, diagnosis codes, modifiers, and supporting clinical documentation.
G. Investigate claim denials and prepare and submit appeals promptly.
H. Process and verify incoming insurance and patient payments.
I. Collaborate with billing staff, insurance coordinators, clinical teams, and management to resolve billing and reimbursement issues.
J. Prepare daily, weekly, and monthly billing and accounts receivable reports.
K. Serve as a point of contact for patient and insurance billing inquiries, including explanation of balances, payment responsibilities, and claim status.
L. Verify patient insurance eligibility, benefits, authorizations, and referrals prior to claim submission.
M. Maintain and update patient demographic and insurance information to ensure billing accuracy.
N. Identify trends in claim denials, reimbursement delays, and aging accounts receivable, and report findings to management.
O. Maintain current knowledge of insurance guidelines, payer policies, coding updates, and regulatory requirements affecting billing and reimbursement.
P. Assist with audits, compliance reviews, and documentation requests as needed.
Q. Maintain compliance with HIPAA regulations and confidentiality standards regarding patient and financial information.
R. Perform other tasks and duties as assigned.
Qualifications
A. Minimum of 2–3 years of experience in medical billing and accounts receivable management required.
B. High school diploma or equivalent required; Associate degree in Healthcare Administration, Medical Billing and Coding, or a related field preferred.
C. Strong knowledge of medical insurance claims processing, denials, appeals, reimbursement procedures, and revenue cycle coordination required.
D. Proficiency in CPT, ICD-10, medical billing terminology, payment posting, and account reconciliation required.
E. Experience working with EMR/EHR systems, practice management software, and Microsoft Office Suite, particularly Excel, required.
F. Excellent organizational, time management, multitasking, problem-solving, and critical-thinking skills required.
G. Strong attention to detail with the ability to maintain accurate reporting, documentation, and timely claims submission required.
H. Excellent verbal and written communication skills with the ability to collaborate effectively across departments and provide exceptional customer service required.
I. Ability to independently follow up on outstanding claims, appeals, denied claims, and aging accounts receivable balances required.
J. Experience in specialty medical practice billing preferred.
K. Experience with Vertex EMR software preferred.
L. Certified Professional Coder (CPC), Certified Billing and Coding Specialist (CBCS), or similar certification preferred.
Pay: $42,000.00 - $50,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Application Question(s):
- What experience do you have working with insurance claims, denials, and appeals?
- Are you familiar with CPT codes, ICD-10 coding, and payment posting?
- Which EMR/EHR or medical billing software systems have you used?
- Do you currently hold a CPC, CBCS, or similar certification?
- Do you live in, or around, Newtown, CT?
Experience:
- Medical billing: 2 years (Preferred)
- Accounts receivable: 2 years (Preferred)
Work Location: In person
