Administrative Assistant - Achievement First
Weekly hours: 20
Schedule: Monday - Friday, 9 AM - 1 PM
Pay rate: $22.00/hr - $24.00/hr
SUMMARY:
As a core member of the team, the Administrative Assistant will be responsible for management and coordination of supportive services for the Facility Manager and staff. As an Administrative Assistant, you will interact with professionals throughout the organization. In this role, you will report to the Facility Manager.
RESPONSIBILITIES:
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Plan, direct and supervise office support services for the department, including organization of the office, ensuring efficient procedures, mail procedures, filing systems, invoice documentation, telephone, computers, and ensures that all systems are operational and records are up to date.
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Manages the work order system by organizing and complying with client electronic filing systems.
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Responsible for scheduling staff via our WinTeam system.
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Responsible for payroll to include submitting proper HR paperwork to the corporate office.
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Assists Facility Manager to ensure department compliance to company policies and procedures.
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Maintenance of inventory with respect to office supplies and company forms, etc. for project team use.
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Involvement with facilities planning, preventative maintenance and custodial operations as needed or requested.
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Involvement in the dispatch of custodial personnel as needed or requested.
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Assists Facility Manager with ordering of maintenance supplies, and/or other equipment as requested.
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Contract compilation for vendors and tracks process completion.
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Assists with employee trainings to include overseeing Core 6 safety training and ensures safety compliance.
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Implement and update employee badge system and ensure employees are trained on the timeclocks.
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Serves as a member of the implementation team for new account setups and trains new employees on their job requirements.
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Participation in job fairs and recruiting events.
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Visits sites when needed.
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Additional duties as required.
KNOWLEDGE AND SKILLS:
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Must be able to maintain confidentiality and practice discretion at all times and in all areas.
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Must have excellent communication skills and customer service skills, including strong writing, speaking, and listening skills.
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Detail oriented with excellent organizational skills, able to multi-task and work in a fast-paced environment.
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Excellent computer skills and above average knowledge of office software packages to include but not limited to Microsoft Office, Excel and Word.
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Ability to operate standard office equipment such as copy machines, personal computers, scanners, and other office equipment.
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Solid attention to detail.
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Data entry skills for work order system.
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Confident positive attitude.
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Must be a team player.
REQUIREMENTS
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High school diploma/GED required; college preferred.
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Bilingual preferred (Fluent in Spanish and English)
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Minimum of 2 years of office experience.
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Must possess a valid driver’s license and have the ability to travel locally with minimal notice.
Established in 1990, Owens Realty Services is a full-service commercial brokerage, investment, management, maintenance, housekeeping and environmental services company. Our comprehensive roster of services efficiently and economically manages the operation of sophisticated real estate investment portfolios, residential apartment and condominium complexes, government buildings, educational facilities, corporate campuses, high-profile venues and family entertainment parks in both the public and private sector. Owens Realty Services affiliates with significant industry associations to stay on the forefront of the development of new management models, marketing strategies, maintenance techniques and industry product lines. We integrate industry best practices to achieve the highest quality of service delivery for our clients.
With an emphasis on customized management plans, our services result in maintaining the maximum life cycles for critical capital investments, a healthy and clean environment for all building tenants and visitors, as well as substantial cost savings. Owens Realty Services saves our clients, on average, approximately $1.00 per square foot in operational cost savings.
Owens Realty Services portfolio includes over 25 million square feet of first class, high profile facilities in Connecticut, Florida, Georgia, Rhode Island, North Carolina, and New York with a value of more than $8 billion in real estate net worth and $30 million in gross annual revenue. With over 1,000 industry professionals company-wide, our organization continues to experience extraordinary growth attributed to our overwhelming commitment and dedication to the absolute best and most innovative services in the industry.
Our employees experience a dynamic and rewarding place to work. We have a reputation for outstanding customer service, professionalism, teamwork, and exceeding client expectations. We consider the employees of Owens Realty Services and Owens Facility Services to be one of our most valuable resources. Our employees treat others in a friendly and courteous manner and have respect for other employees, tenants, visitors and our clients property.
We look for employees who will:
Strive for professional excellence in the performance of their jobs
Understand and support the company's direction
Provide superior service to our customers and employees
Be flexible, innovative, and responsible to change
Manage human and financial resources wisely
Be a team player, helping others to succeed
Encourage open communication throughout the company
Treat all individuals with dignity and respect
Have pride in and sell Owens Realty Services to others
Be energetic and excited about their field of work and of others around them
Be able to go above and beyond what is expected of them
Be involved and enveloped in the entire business of our company
Owens Realty Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.
Owens Realty Services is a Drug-Free Workplace. Employment is contingent upon passing a pre-employment drug screening and background check.
