Top 33 Executive assistant/office manager Jobs in New Haven, Ct

Studio Assistant
Pickard Chilton —New Haven, CT
- $20 - $26 an hour
- Part-time
- Office
- Data entry
- Organizational skills
Quick Apply
1d
Office Manager-Fairfield, CT
HEI Hotels & Resorts —Fairfield, CT
- $80,000 - $90,000 a year
- Full-time
- Mid-level
- Office
- 3 years
- Disability insurance
- Health insurance
Quick Apply
Executive Assistant to the Mayor
Town of Stratford —Stratford, CT
- $55,000 - $60,000 a year
- Full-time
- Inventory management
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
1d
Facility Administrative Assistant
Reworld Solutions, LLC —Portland, CT
- $22.79 - $30.38 an hour
- Full-time
- Microsoft Outlook
- 5 years
- Mid-level
- Paid parental leave
- Health savings account
Quick Apply
Administrative Assistant
DURHAM Manufacturing —Durham, CT
- $25 - $30 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- OSHA
Quick Apply
Executive & Payroll Assistant
New Opportunities, Inc. —Waterbury, CT
- $27.48 an hour
- Part-time
- Research
- Mid-level
- Office
- Paid holidays
- Health insurance
Assistant Manager
Hy’s Limousine —West Haven, CT
- Overtime
- Microsoft Excel
- Microsoft Outlook
- High school
- Health insurance
- Dental insurance
Director of Enterprise Project Management Office
GT Independence —Southington, CT
- Hybrid work
- Engineering
- Office
- 8 years
- Paid time off
Quick Apply
Project Manager
GT Independence —Southington, CT
- Hybrid work
- 5 years
- Mid-level
- Office
- Paid time off
Quick Apply
Accounting Manager
New Haven Ecology Project Inc —New Haven, CT
- $74,000 - $100,000 a year
- Email
- School experience
- Management
- Office
Quick Apply
6d
Construction Project Manager (Northeast Region)
Burns & McDonnell —Wallingford, CT
- $145,000.99 - $250,000.00 a year
- Full-time
- 7 years
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- 401(k)
Assistant Director of Residential Services
HART UNITED, INC. —North Haven, CT
- $70,000 - $90,000 a year
- Weekends as needed
- CPR Certification
- Customer service
- Residential
- Mileage reimbursement
5d
Director of Advancement
Westover School —Middlebury, CT
- $200,000 - $215,000 a year
- Full-time
- Master's degree
- Bachelor's degree
- Conflict management
Supervisor
Nan McKay & Associates —Bridgeport, CT
- $50,000 - $55,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Assistant Hotel Manager
American Cruise Lines —Guilford, CT
- Full-time
- Bar
- Sales
- Military
- Dental insurance
- Vision insurance
Quick Apply
Construction Project Manager - Aviation (Northeast Region)
Burns & McDonnell —Wallingford, CT
- $160,000 - $250,000 a year
- Full-time
- 7 years
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- 401(k)
Hotel General Manager
American Cruise Lines —Guilford, CT
- Full-time
- Pass drug screening
- No experience needed
- 3 years
- Dental insurance
- Vision insurance
Quick Apply
Project Manager - EPC Transmission & Distribution
Burns & McDonnell —Wallingford, CT
- $145,000 - $375,000 a year
- Overtime
- 7 years
- Construction site
- Engineering
- Health insurance
- 401(k)
Director, Global Fairfield- Fairfield Office
Fairfield University —Fairfield, CT
- Weekends as needed
- Background check
- 5 years
- Office
Quality Assurance Manager - CT
GT Independence —Southington, CT
- Office
- 3 years
- Analysis skills
- Paid time off
Quick Apply

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executive assistant/office manager jobs near new haven, ct

Studio Assistant

Pickard Chilton
New Haven, CT

Quick Apply

Job Details

Part-time
$20 - $26 an hour
1 day ago

Qualifications

Teamwork
Finance
Executive administrative support
Attention to detail
Organizational skills
Microsoft Teams

Full Job Description

Company Description

Pickard Chilton is a global architecture studio that designs innovative buildings and transformative environments that create value and foster community. Founded in 1997, the New Haven, Connecticut-based studio has a team of about 50 professionals and serves public and private sector clients around the world. The studio is large enough to lead landmark-scale projects, yet intentionally small to provide clients with close collaboration and shared engagement throughout the design process.

Role Description

The Studio Assistant is a part-time, 32-hour, on-site role based in New Haven, CT. This position supports daily office operations by greeting visitors and vendors, managing phone calls, coordinating schedules, and providing clerical and executive administrative assistance to leadership and administrative teams. Responsibilities include maintaining digital and physical filing systems, updating calendars, and handling mail and deliveries. On a financial level, the Studio Assistant organizes receipts, prepares reimbursable expense documentation and credit card reconciliation for invoicing.

Beyond core office support, the Studio Assistant helps keep the studio's physical space functional by monitoring supply inventory, coordinating routine restocking, overseeing kitchen and common area upkeep. The Studio Assistant also manages contact lists and assists with coordination of conference room bookings, catering, and meeting preparation as needed.

The Studio Assistant reports to Pickard Chilton’s Studio Manager and works with colleagues across the studio to ensure a professional, efficient, and welcoming environment.

Qualifications

Strong administrative skills, including scheduling, calendar management, and support for leaders and project teams.
Financial administration skills, including tracking receipts, preparing reimbursable expense documentation, and supporting credit card reconciliation and invoicing.
Proficiency with office software (e.g., Deltek Vision, Microsoft Office, Teams/Zoom) and comfort learning new digital tools.
Excellent phone etiquette and communication skills, with a professional, clear, and courteous approach to internal and external interactions, including greeting clients, vendors, and visitors.
Clerical skills, including document preparation, data entry, filing, mail/shipping coordination, and records management.
Strong organizational skills, attention to detail, and the ability to manage multiple tasks and priorities independently.
Ability to work on-site in New Haven, CT and maintain a reliable, consistent presence in the studio.

Schedule

32 hours/week: Monday - Thursday, 10:00 AM -5:30 PM, and Friday, 9:00 AM - 1:30 PM. Some flexibility within business hours available.

Pay: $20.00 - $26.00 per hour

Work Location: In person

Quick Apply

Refine Your Search

executive assistant/office manager jobs in new haven, ct

Studio Assistant

Office Manager-Fairfield, CT

Executive Assistant to the Mayor

Facility Administrative Assistant

Administrative Assistant

Executive & Payroll Assistant

Assistant Manager

Director of Enterprise Project Management Office

Project Manager

Accounting Manager

Construction Project Manager (Northeast Region)

Assistant Director of Residential Services

Director of Advancement

Supervisor

Assistant Hotel Manager

Construction Project Manager - Aviation (Northeast Region)

Hotel General Manager

Project Manager - EPC Transmission & Distribution

Director, Global Fairfield- Fairfield Office

Quality Assurance Manager - CT

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