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Reporting to the Manager, of Administrative & Academic Affairs, the Chief of Staff serves as a strategic administrative and operational partner to the Cancer Center Director, providing comprehensive oversight and coordination of the Director’s Office. The position is responsible for supporting and directing the day-to-day administration and operations of the Director’s Office, ensuring that priorities, initiatives, communications, and activities are effectively coordinated and aligned with the Cancer Center’s strategic goals.
The Chief of Staff serves as a central point of coordination for the flow of information, people, and priorities through the Director’s Office. This includes managing complex and often competing demands on the Director’s time, facilitating communication and decision-making, coordinating high-level meetings and activities, and ensuring timely follow-through on key initiatives and commitments.
Acting with a high degree of professionalism, discretion, judgment, and independence, the Chief of Staff represents the interests of the Director in interactions with faculty, staff, senior leadership, institutional partners, external organizations, and other key stakeholders. The position establishes and maintains effective working relationships across the Cancer Center and broader organization and serves as a trusted liaison between the Director’s Office and internal and external constituents.
The Chief of Staff also provides leadership and coordination for special projects, strategic initiatives, and organizational priorities on behalf of the Director. The role anticipates needs, identifies and addresses operational issues, facilitates collaboration across teams, and ensures that important matters receive appropriate attention and resolution. Through effective organization, communication, and relationship management, the Chief of Staff enables the Director to focus on the Cancer Center’s strategic, academic, clinical, research, and organizational priorities.
Required Skills and Abilities
1. Superior interpersonal skills with the ability to manage complex issues and represent the department well in various contexts.
2. Highly developed organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.
3. Proficiency in using MS Office Suite (Word, Excel, PowerPoint), with strong written and verbal communication skills.
4. Ability to maintain confidentiality and handle sensitive matters with discretion and professionalism.
5. Strong project management skills with the ability to design and implement policies and procedures to enhance office efficiency.
Preferred Skills and Abilities
1. Bachelor's degree and extensive experience in a senior-level administrative or executive setting, including supervisory roles.
2. Experience working in an academic or similar environment with a strong understanding of administrative processes and event management.
3. Advanced computer skills, particularly in Microsoft Office Suite, Outlook, Zoom, and internet search engines.
4. Familiarity with managing project budgets, VIP visitors, and high-profile events.
5. Knowledge of federal or foundation grant processes and requirements.
Principal Responsibilities
1. Supervises the administrative functions of the office with responsibility for the training and development for a minimum of two full time staff members. 2. Ensures communication with various projects and initiatives in a timely and efficient manner. Researches information on a wide variety of topics and events requiring contact with university officials, faculty, etc. Prepares and contributes to the preparation of reports, briefings, presentations and responses on strategic initiatives as appropriate. 3. Analyzes and manages sensitive issues for the office, exhibiting a high degree of discretion and confidentiality. 4. Reads through various contracts/agreements, summarizes key terms, and tracks compliance with those terms. 5. Determines office priorities and secures temporary help as necessary. Designs and implements policies, procedures and systems to enhance office production and efficiency. 6. Oversees the preparation of correspondence, reports, nominations, recommendations, and other materials. 7. Conducts budgetary and cost analyses on office activities. Supervises financial activities and develops systems for tracking expenditures. Reviews and reconciles administrative budget and prepares and monitors financial data. 8. Manages calendars and prioritizes activities. Ensures calendar flexibility. 9. Ensures meeting materials, presentations, speeches, etc. are prepared in advance and that preparations for all future calendar events are on schedule. 10. Oversees the coordination of events and special projects for the office. 11. May perform other duties as assigned.
Required Education and Experience Bachelor’s Degree in a related field and a minimum of three years of related work experience or an equivalent combination of education and experience.
Job Posting Date
08/24/2026
Job Category
Manager
Bargaining Unit
NON
Compensation Grade
Administration & Operations
Compensation Grade Profile
Supervisor; Senior Associate (M5)
Salary Range
$68,000.00 - $120,500.00
Time Type
Full time
Duration Type
Staff
Work Model
On-site
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.
Health Requirements
Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.
Posting Disclaimer
Salary offers are determined by a candidate’s qualifications, experience, skills, and education in relation to the position requirements, along with the role’s grade profile and current internal and external market conditions.
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.
The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.
Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).
Note
Yale University is a tobacco-free campus.
