Top 17 Senior secretary Jobs in New Haven Ct

Senior Administrative Assistant
Yale University —New Haven, CT
- $31.83 an hour
- Full-time
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
1d
Senior Administrative Assistant - Laboratory Medicine
Yale University —New Haven, CT
- $31.83 an hour
- Full-time
- Hybrid work
- Background check
- High school
- Mid-level
Sr. Administrative Assistant
Yale University —New Haven, CT
- $31.83 an hour
- Full-time
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
Senior Administrative Assistant, Dermatopathology
Yale University —New Haven, CT
- $31.83 an hour
- Full-time
- Background check
- Microsoft Outlook
- High school
Senior Administrative Assistant- YLS Faculty Support
Yale University —New Haven, CT
- $31.83 an hour
- Part-time
- Hybrid work
- Microsoft Word
- Background check
- Microsoft Outlook
Senior Administrative Assistant - Pathology
Yale University —New Haven, CT
- $31.83 an hour
- Full-time
- Hybrid work
- Background check
- School experience
- Microsoft Outlook
12d
Senior Administrative Assistant II, Yale College Academic Affairs
Yale University —New Haven, CT
- $35.64 an hour
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
Senior Administrative Assistant, Vascular Surgery
Yale University —New Haven, CT
- $31.83 an hour
- Full-time
- Background check
- Microsoft Outlook
- Surgery
Sr. Admin Assistant
Yale New Haven Health —Bridgeport, CT
- Full-time
- Hospital
- 5 years
- Research
Senior Administrative Assistant, Blue Print Operations YPPS
Yale University —New Haven, CT
- $31.83 an hour
- Full-time
- Background check
- High school
- Mid-level
Sr. Office Assistant
TEAM INC —Ansonia, CT
- $19.23 - $19.83 an hour
- Spanish
- Maintenance
- English
Quick Apply
Administrative Assistant, Laurelwood Place Apartments/Sycamore/Bridgeport Elderly
VESTA MANAGEMENT CORPORATION —Bridgeport, CT
- $22.50 - $23.50 an hour
- Bilingual
- Background check
- Pass drug screening
- Paid holidays
- Disability insurance
Quick Apply
12d
Receptionist - Comm
Benchmark Senior Living —Waterbury, CT
- Part-time
- Serving
- High school diploma or GED
- Teaching
- Paid training
- Health insurance
Quick Apply
8d
Per Diem Receptionist
Benchmark Senior Living —Shelton, CT
- $16.94 - $18.19 an hour
- Per diem
- Serving
- High school diploma or GED
- Teaching
- Paid training
- 401(k) matching
Quick Apply
Sr Operations Admin
FedEx —Middletown, CT
- $17.84 - $24.89 an hour
- Full-time
- Mid-level
- Travel
- 4 years

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Senior Administrative Assistant
Yale University —New Haven, CT
Answers and screens telephone calls. All candidates for employment will be subject to pre-employment background screening for this position, which may include…
$31.83 an hour
1d
Senior Administrative Assistant, Dermatopathology
Yale University —New Haven, CT
The role involves handling patient-related administrative functions, including accurately entering and updating patient demographic information, coordinating…
$31.83 an hour

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Assistant to Senior Leadership- Research Administration
Nationwide Children's Hospital —Columbus, OH
Associate or bachelor's degree or equivalent experience in a similar role, required. Drafts correspondence and responses to routine memos and letters.
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Assistant to Senior Leadership - Partners For Kids (PFK)
Nationwide Children's Hospital —Columbus, OH
Associate or bachelor's degree or equivalent experience in a similar role, required. Drafts correspondence and responses to routine memos and letters.

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Senior Administrative Assistant

Yale University -
New Haven, CT

Apply Now

Job Details

Full-time
$31.83 an hour
1 day ago

Qualifications

Meeting minutes
Data integrity assurance
Customer communication
Confidential information handling
Microsoft Excel
Microsoft Outlook
Data summary reports
Meeting scheduling
Presentation preparation
Data accuracy checks

Full Job Description

Department: Internal Medicine - Administration

50 Division Street, New Haven, Connecticut

Job ID: 136602WD

$31.83

Description

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!

Overview
The Senior Administrative Assistant provides essential administrative support the area of faculty affairs for the Department of Internal Medicine, ensuring smooth operations and efficient workflow. Responsibilities include coordinating meetings, organizing events, reviewing and summarizing materials, and supporting faculty and staff with administrative tasks. The role demands high-level organizational, communication, and customer service skills to interact effectively with internal and external stakeholders. The Senior Administrative Assistant must handle sensitive information with discretion and maintain a professional demeanor at all times.

Required Skills and Abilities
1. Organizational Skills: Proven ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.
2. Communication Skills: Excellent verbal and written communication skills with the ability to provide exceptional customer service and interact professionally with diverse groups while working in a hybrid environment
3. Administrative Proficiency: Demonstrated experience in handling administrative tasks such as scheduling, taking minutes, and preparing reports and presentation materials, including proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
4. Attention to Detail: Proven ability to review and update materials, templates and reports to ensure integrity of data and accuracy of information.
5. Confidentiality and Judgment: Ability to handle sensitive information with discretion and exercise sound independent judgment

Preferred Skills and Abilities
1. Advanced Technology Skills: Familiarity with systems such as Workday, Interfolio, and other administrative software.

2. Event Planning: Experience in organizing and coordinating events, including hybrid and remote logistics for large meetings.

3. Higher Education Experience: Prior experience working in an academic or medical environment, supporting faculty or research staff.

4. Faculty Affairs Experience: Prior experience working with faculty appointments, reappointments and promotions and familiarity with faculty ranks, tracks and terminology.

5. Adaptability and Initiative: Ability to learn new technologies quickly, adapt to changing work environments, and take initiative in a highly dynamic setting.

Principal Responsibilities

1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.

Required Education and Experience

Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.

Job Posting Date

08/10/2026

Job Category

Administrative Support

Bargaining Unit

L34

Compensation Grade

Labor Grade D

Compensation Grade Profile

Hourly Range

$31.83

Time Type

Full time

Duration Type

Staff

Work Model

Hybrid

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.

Apply Now

Refine Your Search

senior secretary jobs in new haven ct

Senior Administrative Assistant

Senior Administrative Assistant - Laboratory Medicine

Sr. Administrative Assistant

Senior Administrative Assistant, Dermatopathology

Senior Administrative Assistant- YLS Faculty Support

Senior Administrative Assistant - Pathology

Senior Administrative Assistant II, Yale College Academic Affairs

Senior Administrative Assistant, Vascular Surgery

Sr. Admin Assistant

Senior Administrative Assistant, Blue Print Operations YPPS

Sr. Office Assistant

Administrative Assistant, Laurelwood Place Apartments/Sycamore/Bridgeport Elderly

Receptionist - Comm

Per Diem Receptionist

Sr Operations Admin

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