Top 293 Administrative coordinator Jobs in New Jersey

Construction Administrative Coordinator
Woodmont Properties —Fairfield, NJ
- $70,000 - $90,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Basic math
Quick Apply
Office Coordinator
Fairgrown Farm —Hopewell, NJ
- $42,000 - $45,000 a year
- Full-time
- Google Workspace
- Microsoft Excel
- Office
- Health insurance
- Dental insurance
Quick Apply
Dental Front Desk Treatment Coordinator
DENTAL ARTS OF TOTOWA —Totowa, NJ
- From $25 an hour
- Full-time
- Background check
- Dental office
- High school diploma or GED
- Paid time off
Quick Apply
Front Desk Dental Insurance Coordinator
Bright Star Sapphire Dental —Fair Lawn, NJ
- $20 - $25 an hour
- Full-time
- Bilingual
- Dental office
- 5 years
- Health insurance
- Dental insurance
Quick Apply
Bid Coordinator
Construction —Atlantic Highlands, NJ
- From $24 an hour
- Full-time
- Microsoft Outlook
- Customer service
- Office
- Paid time off
Quick Apply
Inside Sales Coordinator
QUALITY 1ST BASEMENT SYSTEMS —Cliffwood, NJ
- $18 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Medical Office Coordinator
Advantage Therapy Centers —Cherry Hill, NJ
- $18 - $19 an hour
- 8 hour shift
- Management
- Customer service
- Medical office experience
- Health insurance
- Dental insurance
Quick Apply
Administrative Coordinator
APC Postal Logistics —East Rutherford, NJ
- $30 - $35 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
14d
Senior Administrative Coordinator
Eisai —Nutley, NJ
- $35 - $47 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Customer service
- 5 years
Administrative Coordinator / Client Support Specialist
Bek Building Maintenance —Cranford, NJ
- $20 - $30 an hour
- Full-time
- Hybrid work
- Office
- Administrative experience
- Organizational skills
- Paid time off
Quick Apply
1d
Administrative Coordinator - Anesthesiology
Cooper University Hospital —Camden, NJ
- $23 - $37 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
ADMINISTRATIVE COORDINATOR - ANESTHESIOLOGY
Cooper University Health Care —Camden, NJ
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
Office Coordinator
New Jersey Institute of Technology —Newark, NJ
- $63,129.05 - $83,738.94 a year
- Full-time
- Spanish
- Mid-level
- Office
Administrative Coordinator
National Air Filter —Cedar Grove, NJ
- Writing skills
- Office
- Administrative experience
- Paid training
- Paid holidays
Administrative Coordinator Confid
Rutgers University —New Brunswick, NJ
- $62,129 a year
- Multiple hires
- Inventory management
- Mid-level
- Windows
- Paid holidays
- Dental insurance
7d
Administrative Coordinator
OASIS MENTAL HEALTH CENTERS MEDICAL LLC —Millburn, NJ
- $24 - $30 an hour
- Full-time
- Mid-level
- Reliable transportation
- Communication skills
- Health insurance
- Dental insurance
Quick Apply
ADMINISTRATIVE COORDINATOR
Cooper University Health Care —Cape May Court House, NJ
- Full-time
- Microsoft Outlook
- Computer literacy
- Office
- Health insurance
- Dental insurance
Office Manager and Operations Coordinator
New Jersey Sports and Exposition Authority —East Rutherford, NJ
- $73,000 - $88,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Residential
- Health insurance
- Dental insurance
Quick Apply
12h
26-10-S State Training and Exercise Coordinator (Administrative Analyst 3)
NJ Office of Homeland Security and Preparedness —Township of Hamilton, NJ
- $83,582.01 - $122,831.91 a year
- Full-time
- Hybrid work
- Military
- Mid-level
- Analysis skills
- Paid holidays
- Health insurance
Quick Apply
8d
Office Coordinator SY26-27
Great Oaks Legacy Charter School —Newark, NJ
- $59,000 a year
- School experience
- Microsoft Excel
- Office
- Health insurance
- Dental insurance

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Construction Administrative Coordinator

Woodmont Properties -
Fairfield, NJ

Quick Apply

Job Details

Full-time
$70,000 - $90,000 a year

Qualifications

Microsoft Excel
Microsoft Outlook
Phone communication
Basic math
Construction industry experience
Conflict management
Client interaction via phone calls

Full Job Description

Summary: The Construction Administrative Coordinator must be able to communicate professionally and demonstrate the ability to submit quality work internally and externally. This role involves administrative functions and reports directly to the Construction Contracts & Operations Manager. This position is based out of our Fairfield Main Office.

Location: Hybrid

The candidate will be a team player working cohesively with the entire construction department both in person and at remote locations.

Essential Duties and Responsibilities include the following:

Serve as a primary administrator for document control within Procore, including drawings, correspondence and insurance.
Drawing management: Upload all drawings and revisions to Procore and plot/print hard copies when requested for both the main office and the construction sites. Coordinate with design professionals when page numbering errors are noted prior to uploading. Ensure design professionals are familiar with submitting via Procore Correspondence. Provide project teams with drawing logs on a weekly basis.
Contact management: Maintain all directories with current information and distribute contact information in accordance with established procedures.
Insurance tracking: Ensure all contractor certificates of insurance are current in Procore. Proactively request renewal certificates prior to expiration. Assist with the collection of other compliance documents as needed.
Create and maintain rental equipment logs including model numbers, serial numbers, dates of rental, replacement values, etc. Request certificates of insurance for rental equipment.
Maintain organized digital and hard copy project documentation as required by project teams.
Coordinate and manage project closeout documentation, including warranties, as-builts, and O&M manuals, ensuring complete and accurate turnover to Property Management.
Provide overall administrative support to the construction team.
Other duties and projects as assigned.

Competencies: To perform the job successfully, an individual should demonstrate the following competencies

Strong verbal and written communication skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to prioritize and meet deadlines.
Strong analytical, mathematical, and problem-solving skills.
Ability to act with integrity, professionalism, and confidentiality.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Associates or Bachelors Degree in Accounting, or equivalent experience with construction accounting, required.
3+ years experience in the construction industry is required
Experience and proficiency with Microsoft Suite programs (Word, Outlook, Excel)
Experience with Procore and Timberline (Sage) or similar construction software
Ability to communicate professionally via emails and phone calls
Coordinate multiple projects simultaneously with attention to detail and accuracy
Strong organizational and time management skills

Language Skills

Ability to read, comprehend simple and complex instructions, professional correspondence, and memos. Ability to write professional-level correspondence. Ability to effectively present information on a one-on-one basis to co-workers and other employees.

Mathematical Skills

Advanced math skills - ability to add, subtract, multiply, divide, analyze basic financial information and large data sets.

Reasoning Ability

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to handle conflict and communicate effectively in a clear and concise manner.

Certificates, Licenses, Registrations

None required.

Physical Demands

Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift 15 pounds at times.
Must be able to access and navigate each department at the organizations facilities.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate. When working at a field office, the noise level may be moderate to noisy.

Work Week

Full time. Exempt. 80% of the position will be spent in the Fairfield office, 20% of the position will be spent in Field Offices throughout the current construction portfolio.

Quick Apply

Refine Your Search

administrative coordinator jobs in new jersey

Construction Administrative Coordinator

Office Coordinator

Dental Front Desk Treatment Coordinator

Front Desk Dental Insurance Coordinator

Bid Coordinator

Inside Sales Coordinator

Medical Office Coordinator

Administrative Coordinator

Senior Administrative Coordinator

Administrative Coordinator / Client Support Specialist

Administrative Coordinator - Anesthesiology

ADMINISTRATIVE COORDINATOR - ANESTHESIOLOGY

Office Coordinator

Administrative Coordinator

Administrative Coordinator Confid

Administrative Coordinator

ADMINISTRATIVE COORDINATOR

Office Manager and Operations Coordinator

26-10-S State Training and Exercise Coordinator (Administrative Analyst 3)

Office Coordinator SY26-27

I want to receive the latest job alert for administrative coordinator in new jersey

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