Top 23 Construction administrative assistant Jobs in New Jersey

Construction Administrative Coordinator
Woodmont Properties —Fairfield, NJ
- $70,000 - $90,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Basic math
Quick Apply
Administrative Assistant
Marttine Management —North Arlington, NJ
- $23.65 - $28.48 an hour
- Part-time
- Hybrid work
- Computer literacy
- Office
- Computer skills
- Flexible schedule
Quick Apply
5d
Project Administrative Assistant
APTIM —Linden, NJ
- $22.12 - $36.54 an hour
- 10 hour shift
- Construction site
- Mid-level
- Office
- Paid holidays
- Disability insurance
Quick Apply
Office Secretary / Administrative Assistant
Bell Mill Construction —Belleville, NJ
- $24.04 - $28.95 an hour
- Full-time
- Bilingual
- Google Workspace
- Microsoft Outlook
Quick Apply
11d
Assistant Office Engineer
PACO Group —New Jersey
- $35 - $45 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Construction site
- AD&D insurance
- Paid holidays
Bookkeeper/Administrative Assistant
Precision Construction & Development —Weehawken, NJ
- $50,000 - $70,000 a year
- Full-time
- Mid-level
- Office
- In-person
Quick Apply
Construction Billing Assistant
IEW Construction Group —Township of Hamilton, NJ
- $26 - $28 an hour
- Full-time
- Mid-level
- Office
- Data entry
- Profit sharing
- Paid holidays
Quick Apply
13d
Administrative Assistant
Bek Building Maintenance —Cranford, NJ
- $20.19 - $21.31 an hour
- Full-time
- Microsoft PowerPoint
- Microsoft Word
- Spanish
Quick Apply
1d
Office Assistant
Lehman Industries —Woodbridge, NJ
- $22 - $35 an hour
- Full-time
- Mid-level
- Office
- Residential
- Health savings account
- Paid holidays
Quick Apply
1d
Part Time Administrative Assistant
Diamond Talent Solutions —Monmouth County, NJ
- From $20 an hour
- Part-time
- Hybrid work
- Google Workspace
- Computer literacy
- Office
- Flexible schedule
Quick Apply
Administrative Assistant
Protect Environmental —Flanders, NJ
- $22 - $24 an hour
- Full-time
- Microsoft Word
- Mid-level
- Office
- Paid holidays
- Disability insurance
Quick Apply
Project Coordinator - Construction Administration
SUBURBAN CONSULTING ENGINEERS, INC. —Flanders, NJ
- $95,000 - $115,000 a year
- Full-time
- Hybrid work
- Civil engineering
- Office
- Microsoft Office
- Paid holidays
- Health insurance
Quick Apply
Bookkeeper/Administrative Assistant
Legends Contracting —Riverdale, NJ
- $22 - $30 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
8d
Project Assistant
IMC Construction —Woodbridge, NJ
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
Project Coordinator
Sciens Building Solutions —Piscataway, NJ
- Full-time
- Computer literacy
- High school diploma or GED
- Driver's License
- Paid holidays
- Disability insurance
Quick Apply
Secretary
Elite Construction and Cleaning —Clifton, NJ
- $18 an hour
- Part-time
- Google Workspace
- Office
- QuickBooks
- Flexible schedule
Quick Apply
Field Coordinator
S. A. Comunale Co., Inc. —Westville, NJ
- $22 - $24 an hour
- Full-time
- Microsoft Excel
- 5 years
- Basic math
6d
Accounts Payable Assistant (Northeast) New Jersey
HYLAN —New Jersey
- Office
- Finance
- Construction experience
Resident Engineer_Asst RE- NICET Level 4 or Equivalent
KS Engineers, P.C. —Newark, NJ
- $80 - $110 an hour
- Full-time
- Construction site
- Mid-level
- Mentoring
- Health insurance
- Dental insurance
Resource Specialist
Partner Engineering and Science Inc. —Asbury Park, NJ
- $21 - $24 an hour
- Full-time
- Microsoft Excel
- English
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
14d

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Construction Administrative Coordinator

Woodmont Properties -
Fairfield, NJ

Quick Apply

Job Details

Full-time
$70,000 - $90,000 a year

Qualifications

Microsoft Excel
Microsoft Outlook
Phone communication
Basic math
Construction industry experience
Conflict management
Client interaction via phone calls

Full Job Description

Summary: The Construction Administrative Coordinator must be able to communicate professionally and demonstrate the ability to submit quality work internally and externally. This role involves administrative functions and reports directly to the Construction Contracts & Operations Manager. This position is based out of our Fairfield Main Office.

Location: Hybrid

The candidate will be a team player working cohesively with the entire construction department both in person and at remote locations.

Essential Duties and Responsibilities include the following:

Serve as a primary administrator for document control within Procore, including drawings, correspondence and insurance.
Drawing management: Upload all drawings and revisions to Procore and plot/print hard copies when requested for both the main office and the construction sites. Coordinate with design professionals when page numbering errors are noted prior to uploading. Ensure design professionals are familiar with submitting via Procore Correspondence. Provide project teams with drawing logs on a weekly basis.
Contact management: Maintain all directories with current information and distribute contact information in accordance with established procedures.
Insurance tracking: Ensure all contractor certificates of insurance are current in Procore. Proactively request renewal certificates prior to expiration. Assist with the collection of other compliance documents as needed.
Create and maintain rental equipment logs including model numbers, serial numbers, dates of rental, replacement values, etc. Request certificates of insurance for rental equipment.
Maintain organized digital and hard copy project documentation as required by project teams.
Coordinate and manage project closeout documentation, including warranties, as-builts, and O&M manuals, ensuring complete and accurate turnover to Property Management.
Provide overall administrative support to the construction team.
Other duties and projects as assigned.

Competencies: To perform the job successfully, an individual should demonstrate the following competencies

Strong verbal and written communication skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to prioritize and meet deadlines.
Strong analytical, mathematical, and problem-solving skills.
Ability to act with integrity, professionalism, and confidentiality.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Associates or Bachelors Degree in Accounting, or equivalent experience with construction accounting, required.
3+ years experience in the construction industry is required
Experience and proficiency with Microsoft Suite programs (Word, Outlook, Excel)
Experience with Procore and Timberline (Sage) or similar construction software
Ability to communicate professionally via emails and phone calls
Coordinate multiple projects simultaneously with attention to detail and accuracy
Strong organizational and time management skills

Language Skills

Ability to read, comprehend simple and complex instructions, professional correspondence, and memos. Ability to write professional-level correspondence. Ability to effectively present information on a one-on-one basis to co-workers and other employees.

Mathematical Skills

Advanced math skills - ability to add, subtract, multiply, divide, analyze basic financial information and large data sets.

Reasoning Ability

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to handle conflict and communicate effectively in a clear and concise manner.

Certificates, Licenses, Registrations

None required.

Physical Demands

Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift 15 pounds at times.
Must be able to access and navigate each department at the organizations facilities.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate. When working at a field office, the noise level may be moderate to noisy.

Work Week

Full time. Exempt. 80% of the position will be spent in the Fairfield office, 20% of the position will be spent in Field Offices throughout the current construction portfolio.

Quick Apply

Refine Your Search

construction administrative assistant jobs in new jersey

Construction Administrative Coordinator

Administrative Assistant

Project Administrative Assistant

Office Secretary / Administrative Assistant

Assistant Office Engineer

Bookkeeper/Administrative Assistant

Construction Billing Assistant

Administrative Assistant

Office Assistant

Part Time Administrative Assistant

Administrative Assistant

Project Coordinator - Construction Administration

Bookkeeper/Administrative Assistant

Project Assistant

Project Coordinator

Secretary

Field Coordinator

Accounts Payable Assistant (Northeast) New Jersey

Resident Engineer_Asst RE- NICET Level 4 or Equivalent

Resource Specialist

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