Top 2942 Medical office assistant Jobs in New Jersey

Certified Medical Assistant (CMA) / Administrative Assistant
Wayne Behavioral Service —Wayne, NJ
- Full-time
- HIPAA
- Mid-level
- Administrative experience
- Free parking
- Paid training
Quick Apply
Business Office Manager/Medicaid Coordinator
Confidential —Sussex County, NJ
- $75,000 - $90,000 a year
- Full-time
- Skilled nursing facility
- Nursing home
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Administrative and Billing Specialist: Part-time and Onsite
Calm and Sense Therapy (tm) —Scotch Plains, NJ
- $25 - $35 an hour
- Part-time
- HIPAA
- Office
- Administrative experience
Quick Apply
Medical Billing Specialist
SamWell Institute of Pain Management —Colonia, NJ
- From $26 an hour
- Full-time
- Background check
- Anatomy knowledge
- Mid-level
- AD&D insurance
- Paid holidays
Quick Apply
Medical Scribe / Medical Assistant (Foreign Medical Graduate Preferred)
Precision Pain & Spine Institute —Edison, NJ
- $23 - $25 an hour
- Full-time
- Medicine
- English
- Clinic experience
- Paid time off
Quick Apply
Patient Access Specialist I #Full Time #Remote
61st Street Service Corp —Fort Lee, NJ
- $24.30 - $30.51 an hour
- Full-time
- Remote
- 2 years
- Entry level
- Health insurance
- Paid time off
Quick Apply
10d
Customer Service Specialist I #Full Time #Remote
61st Street Service Corp —Fort Lee, NJ
- $23.56 - $28.85 an hour
- Full-time
- Remote
- Entry level
- Under 1 year
- Health insurance
- Paid time off
Quick Apply
10d
Patient Access Specialist II - OBGYN #Full Time #Remote
61st Street Service Corp —New Jersey
- $27.42 - $33.81 an hour
- Full-time
- Remote
- Mid-level
- 3 years
- Ob/Gyn
- Health insurance
- Paid time off
Quick Apply
Patient Access Rep I
University HealthCare Alliance —Newark, NJ
- $25.03 - $31.92 an hour
- Full-time
- Remote
- Basic math
- HIPAA
- No experience needed
Medical Office Assistant - Primary Care GEM Paterson
St. Joseph's Health —Paterson, NJ
- $20.25 - $30.37 an hour
- Full-time
- Bilingual
- Vital signs
- Primary Care
- 403(b) matching
- Paid holidays
Medical Assistant/Receptionist
Atrium —Somerset, NJ
- $22 an hour
- Full-time
- Vital signs
- Travel
- Organizational skills
- Health insurance
- Paid time off
Quick Apply
5d
Administrative Assistant/Receptionist/Billing - Mental Health
Innerspace Counseling, LLC —Old Bridge, NJ
- $20 - $25 an hour
- Full-time
- Customer service
- Medical office experience
- Office
- Health insurance
- Dental insurance
Quick Apply
Medical Assistant/Front Desk Receptionist
Dermatology Consultants of Short Hills —Short Hills, NJ
- $18 - $20 an hour
- Full-time
- CPR Certification
- Customer service
- Medical office experience
- Health insurance
- 401(k)
Quick Apply
Front Desk Medical Receptionist
OIBortho —Freehold, NJ
- $18 - $20 an hour
- Full-time
- HIPAA
- Organizational skills
- Computer skills
- Health savings account
- Health insurance
Quick Apply
Medical Assistant /Front Desk administrative position
Clock MultiServices, LLC —Hackensack, NJ
- $23 - $25 an hour
- Full-time
- Spanish
- Google Workspace
- Anatomy knowledge
Quick Apply
Health Center Coordinator
Crane’s Mill —West Caldwell, NJ
- $22 - $25 an hour
- Full-time
- CPR Certification
- Bachelor of Science
- Mid-level
- Wellness program
- Paid holidays
9d
Call Center Representative
PeopleShare —Whippany, NJ
- $19 - $20 an hour
- 8 hour shift
- Spanish
- English
- Case management
Quick Apply
Medical Assistant/Call Center
The Plastic Surgery Center —Red Bank, NJ
- $48,000 - $55,000 a year
- Full-time
- Bilingual
- Customer service
- HIPAA
- Profit sharing
- Health savings account
Quick Apply
Pharmacy Care Representative - Work From Home New Jersey
CVS Health —New Jersey
- $17.00 - $31.30 an hour
- Overtime
- Remote
- Microsoft Excel
- Microsoft Outlook
- Windows
- Paid holidays
- Health insurance
Discovery Call Specialist
Functional Medicine Center of New Jersey —Saddle River, NJ
- $25.01 - $30.12 an hour
- Part-time
- Hybrid work
- Patient care
- Communication skills
- Entry level
- Work from home
- Flexible schedule
Quick Apply
6d

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Certified Medical Assistant (CMA) / Administrative Assistant

Wayne Behavioral Service -
Wayne, NJ

Quick Apply

Job Details

Full-time

Benefits

Free parking
Paid training
Health insurance
Paid time off
On-the-job training
Opportunities for advancement
Paid sick time

Qualifications

Customer communication
Administrative experience
Attention to detail
Patient care
Organizational skills
Medical assisting
Certified Medical Assistant

Full Job Description

Job Overview
We are seeking a reliable, organized, and compassionate Administrative Assistant with a Medical Assistant (CMA) certification to join our psychiatric practice. This position is primarily administrative in nature while also providing clinical support to our Ketamine and Spravato treatment program when needed.

The ideal candidate is highly organized, comfortable managing multiple priorities, and able to provide exceptional patient service in a fast-paced behavioral health environment. This role requires strong communication skills, attention to detail, and the ability to support multiple providers while maintaining professionalism and confidentiality.

Responsibilities

Administrative Duties

Answer and manage high-volume incoming calls professionally and efficiently.
Return patient voicemails in a timely manner.
Monitor and respond to emails as appropriate.
Schedule follow-up appointments and coordinate provider schedules.
Assist patients with questions, requests, and general office needs.
Handle refill request
Prepare and distribute patient letters and forms.
Verify insurance eligibility and benefits.
Submit and track prior authorizations.
Upload and maintain patient documentation within the electronic medical record system.
Assist with new patient intake and onboarding.
Maintain accurate records and ensure HIPAA compliance.
Provide daily administrative support to multiple providers.

Clinical Duties

Assist the Ketamine and Spravato department as needed.
Monitor patients
Administer Spravato treatment in accordance with provider orders, training requirements, and office protocols.
Administer injections and medications as ordered by providers and within the scope of CMA certification and applicable state regulations.
Monitor and document patient information during treatment visits.
Maintain treatment day sheets and required documentation.
Prior Authorizations/Insurance Verification
Assist providers with patient flow and clinical coordination.
Schedule treatment follow-ups and ongoing care appointments.

Qualifications

Current Certified Medical Assistant (CMA) certification required.
Administrative Assistant experience preferred.
Previous experience in a medical office or behavioral health setting preferred.
Experience with electronic medical records (EMR/EHR) systems.
Strong knowledge of insurance verification and prior authorization processes.
Excellent verbal and written communication skills.
Ability to multitask and manage competing priorities.
Strong organizational skills and attention to detail.
Ability to maintain confidentiality and professionalism when handling sensitive patient information.
Experience with Spravato, Ketamine treatment programs, or psychiatric practices is preferred but not required.

Schedule

Full-Time 10am - 6pm
Monday through Friday

Compensation:

Competitive compensation based on experience, certifications, and qualifications.

Benefits:

Free parking
Health insurance
On-the-job training
Opportunities for advancement
Paid sick time
Paid time off
Paid training

Work Location: In person

Quick Apply

Refine Your Search

medical office assistant jobs in new jersey

Certified Medical Assistant (CMA) / Administrative Assistant

Business Office Manager/Medicaid Coordinator

Administrative and Billing Specialist: Part-time and Onsite

Medical Billing Specialist

Medical Scribe / Medical Assistant (Foreign Medical Graduate Preferred)

Patient Access Specialist I #Full Time #Remote

Customer Service Specialist I #Full Time #Remote

Patient Access Specialist II - OBGYN #Full Time #Remote

Patient Access Rep I

Medical Office Assistant - Primary Care GEM Paterson

Medical Assistant/Receptionist

Administrative Assistant/Receptionist/Billing - Mental Health

Medical Assistant/Front Desk Receptionist

Front Desk Medical Receptionist

Medical Assistant /Front Desk administrative position

Health Center Coordinator

Call Center Representative

Medical Assistant/Call Center

Pharmacy Care Representative - Work From Home New Jersey

Discovery Call Specialist

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