About the Company:
Vital Care Industries (VCI) was founded in 1984 and is headquartered in Tinley Park, outside of Chicago, IL. The Company manufactures and distributes medical surgical supplies to over 2,200 hospitals and 1,500 surgery centers. Vital Care’s main products lines include equipment drapes and covers, solidifier for liquid medical waste, sterilization packaging, dust and cart covers, and suction canisters. Vital Care is driven by superior customer service and quality products. Our “Quality by Design” brand motto reflects its reliable reputation in the market. These high-quality products ensure the safety of patients and medical professionals by maintaining a sterile environment during surgical procedures and supporting the safe disposal of liquid medical waste during invasive and non-invasive medical and surgical treatments and procedures.
Job Summary
Vital Care Industries is seeking an experienced, adaptable, and solutions-oriented business professional to serve as a trusted business partner to the Director of Procurement & Senior Director of Operations. This unique role is designed for someone who enjoys wearing multiple hats, solving problems, improving processes, and helping departments work more effectively together.
The Procurement Coordinator manages the procurement and sourcing of materials and services to support production and business growth within the healthcare industry. This role ensures cost-effective sourcing while maintaining quality, reliability, and on-time delivery. The Procurement Coordinator partners with internal teams and suppliers to support efficient supply chain operations and new product initiatives.
No two days are exactly alike. One day may involve resolving a supplier escalation, while the next focuses on preparing regulatory documentation, improving an internal process, or developing tools that help the team succeed. The ideal candidate thrives in a fast-paced environment, enjoys learning every aspect of the business, and is energized by finding practical solutions that help the organization grow.
Duties/Responsibilities
- Manage product demand using MRP to prevent inventory shortages or excess.
- Issue and manage purchase orders aligned to production schedules; Forecasting required.
- Monitor inventory levels across product categories.
- Resolve supplier quality issues and return-to-vendor claims.
- Develop and manage supplier relationships focused on cost, quality, and delivery performance.
- Collaborate with Sales, R&D, Planning, Finance, and customers on new product sourcing and launches.
- Participate in commercialization meetings, customer calls, and supplier/plant visits as needed.
- Support PPV reporting, pricing updates, and cost-reduction initiatives.
- Track procurement KPIs and support continuous improvement efforts.
- Research, evaluate, and identify potential suppliers and select the best options based on company objectives.
- Resolve discrepancies related to invoices, deliveries, or quality issues in a timely manner.
- Heavily partner with QA and Regulatory teams to ensure supplier compliance with FDA, ISO13485, EU MDR and other regulatory compliance.
- Follow up on open purchase orders and assist with expediting as needed.
- Prepare COGS analysis and KPIs for internal review and audits.
- Build production schedule for fully owned subsidiary
- Complete raw material requisitions
Cross-Functional Collaboration
· Build strong working relationships across departments to improve communication and collaboration.
· Serve as a resource that helps connect teams, remove obstacles, and keep projects moving.
· Take ownership of assignments from concept through implementation with minimal direction.
· Support organizational growth by identifying opportunities, solving problems, and continuously improving business processes.
· Perform additional projects and responsibilities as assigned.
Required Qualifications
- 3+ years of experience in purchasing or supply chain roles.
- Strong knowledge of inventory management, logistics, and MRP/ERP systems; Sage100 preferred.
- Proven negotiation, supplier management, and problem-solving skills.
- Advanced Excel skills; proficiency in Word and PowerPoint. PowerBI experience a plus.
- Strong communication, organization, and cross-functional collaboration skills.
- Knowledge of FDA or ISO quality standards
Preferred Qualifications
- Associates degree or certification in Supply Chain, Business, Operations, or related field preferred.
· Experience in healthcare distribution, manufacturing, inventory, medical products, supply chain, or a related industry.
· Experience documenting processes and implementing operational improvements.
Competencies
· Critical Thinking & Problem Solving
· Initiative & Ownership
· Business Acumen
· Adaptability
· Project Coordination
· Organization & Time Management
· Relationship Building
· Cross-Functional Collaboration
· Communication
· Process Improvement
· Strong Attention to Detail
· Sound Judgment
Physical Requirements
· Prolonged periods of sitting at a desk and working on a computer.
· Regular use of a computer, keyboard, mouse, telephone, and other standard office equipment.
· Occasionally stand, walk, bend, reach, or move throughout the office and warehouse areas to collaborate with team members, observe operations, or participate in meetings.
· Occasionally lift, carry, push, or pull office materials or product samples weighing up to 50 pounds.
· Ability to travel between office and warehouse areas as needed throughout the workday.
Work Environment
This position is primarily performed in a professional office environment and requires regular collaboration with employees across multiple departments, including Customer Experience, Sales, Finance, Operations, and Warehouse. The role also requires occasional visits to warehouse and operational areas to observe workflows, support business initiatives, and collaborate with team members while following established safety procedures.
Travel Requirements
Benefits
· Medical, dental, and vision insurance
· Life and Disability Insurance
· Paid time off and paid holidays
· 401(k) with company match
Work Location: On-site
EEO Statement
Vital Care Industries is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, age, disability, genetic information, marital status, military status, unfavorable discharge from military service, arrest record, order of protection status, or any other characteristic protected by applicable law. Reasonable accommodations may be made to enable individuals with disabilities to participate in the hiring process and perform essential job functions.
Pay: $52,000.00 - $62,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Family leave
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
