Top 50 Executive administrative assistant Jobs in New Mexico

Executive Administrative Assistant
CEHMM —Carlsbad, NM
- $70,000 - $90,000 a year
- Full-time
- Inventory management
- Office
- Organizational skills
Quick Apply
1d
Executive Administrative Assistant - Hospital Admin-FT
Mimbres Memorial Hospital —Deming, NM
- Full-time
- Hospital
- Research
- Mid-level
Quick Apply
Administrative Coordinator/Executive Support Assistant-Regional
Roadrunner Health Services —Albuquerque, NM
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
FBI Executive Assistant/Administrative Assistant (Must have FBI experience)
InfiniSource Consulting Solutions —Las Cruces, NM
- Full-time
- English
- Mid-level
- Office
- Disability insurance
- Health insurance
Quick Apply
Executive Administrative Assistant
Citizens Bank —Las Cruces, NM
- From $54,450 a year
- Full-time
- Microsoft Word
- Google Workspace
- 5 years
- Health insurance
- Dental insurance
Quick Apply
14d
Executive Assistant I - Administration
Christus Health —Alamogordo, NM
- Full-time
- Microsoft Excel
- Hospital
- No high school diploma
Executive Assistant, CEO - Valencia County Hospital
Valencia County Hospital —Los Lunas, NM
- $65,000 - $75,000 a year
- Acute care
- Google Workspace
- Microsoft Excel
Quick Apply
Admin Assistant to the Dean
University of New Mexico —Albuquerque, NM
- $19.76 - $26.85 an hour
- Full-time
- Remote
- Background check
- 5 years
- Mid-level
- Health insurance
- Dental insurance
Executive Assistant
University of New Mexico —Albuquerque, NM
- $4,236.27 - $5,950.53 a month
- Full-time
- Background check
- Research
- Office
- Health insurance
- Dental insurance
Administrative Assistant to the CTO
Mesa Quantum Systems —Albuquerque, NM
- $50,000 - $70,000 a year
- Full-time
- Google Workspace
- Mid-level
- Contracts
Quick Apply
Intelligence & Space Research Division PSA (Professional Staff Assistant 2)
Los Alamos National Laboratory —Los Alamos, NM
- $72,800 - $115,400 a year
- Email
- 18 years or older
- 5 years
- Pass drug screening
- Disability insurance
- Health insurance
Executive Assistant to the President
University of New Mexico —Albuquerque, NM
- $5,903 - $8,450 a month
- Weekends as needed
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
13d
Executive Assistant
American Society of Radiologic Technologists —Albuquerque, NM
- Microsoft Word
- Microsoft Outlook
- Research
- Paid holidays
- Disability insurance
Quick Apply
Senior Administrative Assistant
Los Alamos Medical Center —Los Alamos, NM
- Overtime
- Acute care
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Health insurance
Quick Apply
EXECUTIVE ASSISTANT - CMO
Los Alamos County —Los Alamos County, NM
- $30.75 - $50.07 an hour
- Research
- Office
- Driver's License
EXECUTIVE ASSISTANT-1505
Artesia General Hospital —Artesia, NM
- $24.17 - $43.76 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Hospital
Quick Apply
Executive Assistant L2
Tutulu —Kirtland, NM
- $75,000 - $85,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- Disability insurance
Executive Assistant - Executive
Lea County —Lovington, NM
- Weekends as needed
- Background check
- Inventory management
- 5 years
Quick Apply
Executive Administration Manager
State Employees Credit Union —Santa Fe, NM
- $80,288.00 - $100,339.20 a year
- Weekends as needed
- Microsoft Outlook
- Office
- Bachelor's degree
Quick Apply
Admin Assistant
Southwest Womens Oncology/Optimum —Albuquerque, NM
- Full-time
- 5 years
- Mid-level
- Clinic
- Health insurance
- 401(k)
Quick Apply
1d

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Executive Administrative Assistant

CEHMM
Carlsbad, NM

Quick Apply

Job Details

Full-time
$70,000 - $90,000 a year
1 day ago

Qualifications

Stakeholder engagement
Confidential information handling
Executive administrative support
Productivity software
Associate's degree
Stakeholder relationship building

Full Job Description

Description:

The Executive Administrative Assistant provides high-level administrative, operational, and strategic support to the Executive Director and serves as a trusted partner in the day-to-day management of the Executive Office. This position is responsible for coordinating executive operations, supporting Board governance, managing confidential information, overseeing special projects, and ensuring efficient communication and collaboration across the organization.

Duties and Responsibilities:

Provide executive-level administrative support to the Executive Director, including calendar management, correspondence, meeting coordination, travel arrangements, and document preparation.
Serve as the primary administrative liaison between the Executive Director, Board of Directors, management team, employees, governmental agencies, and external stakeholders.
Coordinate Board of Directors meetings, including preparation of agendas, board packets, minutes, resolutions, and official records.
Develop, prepare, review, coordinate, and execute contracts, professional services agreements, memorandums of understanding, and other organizational agreements in collaboration with management and legal counsel, while maintaining associated records and monitoring renewal and compliance deadlines.
Manage confidential and sensitive information with the highest degree of professionalism and discretion.
Coordinate executive communications and assist in drafting policies, reports, presentations, correspondence, and organizational communications.
Manage and coordinate executive and organizational projects, ensuring timely completion and follow-up.
Maintain official organizational records and ensure compliance with applicable record retention requirements.
Coordinate activities and communications among the Executive Director, Deputy Director, Controller, HR Coordinator, and other departments to support organizational objectives.
Coordinates executive leadership meetings; tracks organizational initiatives, assignments, and action items; monitors progress toward Executive Director priorities; follows up with Deputy Director, Controller, HR Coordinator, and other department leaders regarding status updates; and provides regular progress reports to the Executive Director.
Assist with strategic planning initiatives, organizational priorities, and implementation of Executive Director directives.
Track assignments, action items, and organizational initiatives to ensure accountability and timely completion.
Represent the Executive Director professionally with employees, board members, public officials, consultants, vendors, and community partners.
Reconcile monthly credit card statement for Executive Director including preparing expense reports.
Maintains adequate inventory of office and executive supplies and coordinates purchasing as needed.
Coordinates routine administrative aspects of information technology services, serving as a liaison with the organization’s IT provider to ensure timely resolution of technology requests.
Perform other duties and special projects as assigned.

Requirements:

Minimum Qualifications

Associate’s degree in Business Administration, Public Administration, or a related field; bachelor’s degree preferred.
Five (5) years of progressively responsible executive administrative experience supporting senior leadership, preferably in a governmental, public utility, or public-sector organization.
Experience coordinating Board meetings, contract administration, executive communications, and complex organizational projects is strongly preferred.

Knowledge, Skills, and Abilities

Excellent organizational, project management, and time management skills.
Exceptional written and verbal communication skills.
Ability to exercise sound judgment, discretion, and maintain strict confidentiality.
Strong knowledge of Microsoft Office and business software applications.
Ability to develop and maintain effective working relationships with internal and external stakeholders.
Ability to prioritize multiple assignments in a fast-paced environment with minimal supervision.
Knowledge of public-sector administration, Board governance, contract administration, and records management is preferred.

Quick Apply

Refine Your Search

executive administrative assistant jobs in new mexico

Executive Administrative Assistant

Executive Administrative Assistant - Hospital Admin-FT

Administrative Coordinator/Executive Support Assistant-Regional

FBI Executive Assistant/Administrative Assistant (Must have FBI experience)

Executive Administrative Assistant

Executive Assistant I - Administration

Executive Assistant, CEO - Valencia County Hospital

Admin Assistant to the Dean

Executive Assistant

Administrative Assistant to the CTO

Intelligence & Space Research Division PSA (Professional Staff Assistant 2)

Executive Assistant to the President

Executive Assistant

Senior Administrative Assistant

EXECUTIVE ASSISTANT - CMO

EXECUTIVE ASSISTANT-1505

Executive Assistant L2

Executive Assistant - Executive

Executive Administration Manager

Admin Assistant

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