Top 4 Accounts assistant Jobs in New Orleans, La

Accounts Payable/ Administrative Assistant
Willie's Holdings, LLC —New Orleans, LA
- $45,000 - $48,000 a year
- Full-time
- Google Workspace
- Microsoft Excel
- Writing skills
- Health insurance
- Dental insurance
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4d
Assistant Director of Student Accounts & Bursar Operations
Nunez Community College —Chalmette, LA
- Email
- Background check
- Mid-level
- Finance
- Health savings account
- Paid holidays
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9d

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Assistant Director of Student Accounts & Bursar Operations
Nunez Community College —Chalmette, LA
Processes and reconciles third party and state aid payments, including preparation and completion of required deposit documentation and reconciliation of aid…
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9d

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Project Coordinator - National Accounts
Loeb Electric —Columbus, OH
Electrical trade experience, construction experience, or field-based industry experience is valued and may strengthen execution judgment.
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Accounts Payable/ Administrative Assistant

Willie's Holdings, LLC
New Orleans, LA

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Job Details

Full-time
$45,000 - $48,000 a year
4 days ago

Benefits

Health insurance
Dental insurance
Paid time off

Qualifications

Google Workspace
Purchase orders
Microsoft Excel
Accounts payable
Accounts receivable management
Executive administrative support
Invoice matching
Financial record maintenance
Accounting
QuickBooks
Typing
Managing executive calendars
Associate's degree
Quality data entry

Full Job Description

Overview

We are seeking a dynamic and detail-oriented Administrative Assistant with a strong focus on Accounts Payable to join our team. This role offers an exciting opportunity to support our financial operations, ensure accurate processing of invoices, and maintain seamless administrative workflows. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and possess a solid understanding of accounting principles and financial software systems. Join us to contribute to our mission of delivering excellence through efficient financial management and outstanding administrative support.

Duties

Manage the full cycle of accounts payable processes, including invoice receipt, data entry, coding, and timely payment processing using accounting software such as QuickBooks.
Reconcile vendor statements and resolve discrepancies efficiently to maintain accurate accounts payable records.
Prepare and review journal entries.
Assist with accounts receivable functions, including invoicing and collections, to support cash flow management.
Support payroll management tasks by processing timekeeping data through systems.
Maintain organized records of all financial transactions, supporting documentation, and audit trails for internal reviews and external audits.

Qualifications

Proven experience in accounts payable processing, bookkeeping, or related administrative roles within a corporate or nonprofit setting.
Strong knowledge of accounting concepts such as debits & credits, double-entry bookkeeping, and general ledger accounting.
Excellent data entry skills with high accuracy (10 key typing proficiency) and attention to detail.
Strong organizational skills combined with the ability to prioritize tasks effectively in a fast-moving environment.
Charge expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
Pay vendors by monitoring discount opportunities, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.
Ensure credit is received for outstanding memos.
Maintain accounting ledgers by verifying and posting account transactions.
Verify vendor accounts by reconciling monthly statements and related transactions.
Maintain historical records by filing documents
Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
Review, verify, and process invoices for goods and services.

Job Type: Full-time

Pay: $45,000.00 - $48,000.00 per year

Benefits:

Dental insurance
Health insurance
Paid time off

Physical Setting:

Office

Education:

Associate (Required)

Experience:

Accounts Payable: 2 years (Required)

Work Location: In person

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accounts assistant jobs in new orleans, la

Accounts Payable/ Administrative Assistant

Assistant Director of Student Accounts & Bursar Operations

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