Top 651 Office administrator Jobs in New Rochelle, Ny

Administrative Support Specialist
Gentile Brengel & Lin LLP —Garden City, NY
- $50,000 - $100,000 a year
- Full-time
- Mid-level
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Dental Office Manager
Gervino Group —Pelham, NY
- $26 - $30 an hour
- Full-time
- Dental office
- Mid-level
- In-person
- Health insurance
- Dental insurance
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Office Manager (On-Site)
White Plains Hospital —White Plains, NY
- $61,972.95 - $74,959.23 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Hospital
Office Administrator
DEPARTMENT OF FINANCE —Manhattan, NY
- $77,071 - $88,632 a year
- Full-time
- Microsoft Excel
- Research
- Office
- Work from home
- Loan forgiveness
Administrative & Office Coordinator
Prada —New York, NY
- $75,000 - $90,000 a year
- Research
- Mid-level
- Office
Office Administrator
RSM - Russian School of Mathematics —Scarsdale, NY
- $22 - $32 an hour
- Part-time
- Microsoft Word
- 1 year
- Associate's degree
- Health insurance
- Dental insurance
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Office Coordinator, NYC
Ramp —New York, NY
- $80,000 - $110,000 a year
- Full-time
- Spanish
- Mid-level
- Office
- Travel reimbursement
- AD&D insurance
Office Administrator
Jamestown Management Corporation —Yonkers, NY
- $21 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Office
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Department Coordinator
Westchester Medical Center —Valhalla, NY
- $65,894 - $82,846 a year
- Full-time
- Office
- Contracts
- IT
- Paid holidays
- Health insurance
6d
Administrative Specialist
HRA/DEPT OF SOCIAL SERVICES —Manhattan, NY
- $68,209 - $78,440 a year
- Full-time
- High school
- Mid-level
- Office
- Loan forgiveness
- Food provided
4d
Tax Office Coordinator / Administrative Manager
HYMES BARRERA & KIM CPA, LLP —Bronxville, NY
- $25 - $30 an hour
- Extended hours
- Microsoft Outlook
- Mid-level
- Office
- Paid time off
- Opportunities for advancement
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Office Manager - Reaching New Heights
BRC - Bowery Residents' Committee, Inc. —Bronx, NY
- $27.89 an hour
- Full-time
- Word processing
- Mid-level
- Office
- 403(b) matching
- Paid holidays
Office Administrator
Triman Industries Inc —Yonkers, NY
- $50,000 - $58,000 a year
- 8 hour shift
- Office
- High school diploma or GED
- Bachelor's degree
- Health savings account
- Health insurance
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Office Manager New York
PGA Tour —New York, NY
- $80,000 - $95,000 a year
- Full-time
- 7 years
- Microsoft Excel
- Writing skills
Part-Time Office Manager
Travelzoo —New York, NY
- $30 - $50 an hour
- Part-time
- Mid-level
- Office
- 3 years
Quick Apply
Department Administrator
New York University —New York, NY
- $72,000 - $80,000 a year
- Full-time
- Hybrid work
- School experience
- Word processing
- Writing skills
Administrative Specialist 1, Administrative Specialist Trainee 1, (NY HELPS), (Bronx), Box OSEA-346/45052
State of New York - Education Department, State —Bronx, NY
- $66,951 - $85,138 a year
- Full-time
- Background check
- Doctoral degree
- Office
- Paid parental leave
- Paid holidays
5d
Office Manager- Yonkers, NY
NATIONS ROOF LLC —Yonkers, NY
- $30 - $35 an hour
- Full-time
- 5 years
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Receptionist/Office Coordinator
Polsinelli —New York, NY
- $70,000 - $90,000 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- 3 years
- Free parking
- AD&D insurance
Office Engineer
ECCO III Enterprises —Yonkers, NY
- $70,000 - $90,000 a year
- Full-time
- Construction site
- Mid-level
- Office
- Health insurance
- Paid time off

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office administrator jobs near new rochelle, ny

Administrative Support Specialist

Gentile Brengel & Lin LLP -
Garden City, NY

Quick Apply

Job Details

Full-time
$50,000 - $100,000 a year

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Retirement plan

Qualifications

Administrative experience

Full Job Description

Position Summary

Our CPA firm is seeking a highly organized and dependable Office Administrator to provide support across front-office operations, tax processing, billing, and firm-wide projects. This is a supporting role that works alongside our existing team members who own these functions day-to-day — ideal for someone who thrives on structure, can juggle multiple priorities, and wants to be a reliable extra set of hands, especially during peak tax season.

Key Responsibilities

This is a supporting role across all areas below. This person will assist our existing team members who own these functions, providing extra capacity and backup coverage rather than sole ownership of any area.

Administrative & Office Management

Help oversee daily office operations and support smooth workflow across departments
Assist as a point of contact for clients, vendors, and visitors
Help manage office supplies, equipment, vendor contracts, and facility needs
Support firm calendars and help coordinate meetings and partner/staff scheduling
Assist in maintaining and updating office policies and procedures
Help onboard new employees (workstation setup, access, orientation to firm systems)
Assist with maintaining client files in compliance with document retention policies

Project Management

Assist in coordinating firm-wide projects and deadlines (tax season prep, audits, special engagements)
Help track project timelines, deliverables, and staff assignments using project management tools
Support workflow scheduling to help ensure deadlines are met across teams
Assist with internal communication on project status and bottlenecks
Support process improvement initiatives to increase office efficiency

Tax Processing

Assist with organizing, tracking, and processing client tax documents throughout tax season
Help prepare tax return packages for client delivery (e-file authorization forms, filing confirmations, etc.)
Provide backup support tracking engagement status and deadlines across the tax preparation pipeline
Assist with document collection from clients (missing items, signatures, source documents)
Support e-filing processes as needed and help maintain accuracy of client data in tax software
Help field client questions regarding document status and outstanding items

Billing & Invoicing

Assist with preparing and sending client invoices during the regular billing cycle
Help track accounts receivable and follow up on outstanding client balances as needed
Provide backup support reconciling billing records with practice management/accounting software
Assist partners with time-tracking review and billable hours reporting
Help process payments and maintain accurate financial records for firm billing

Qualifications

2+ years of administrative or office management experience, ideally within a CPA, Legal, or professional services firm
Familiarity or experience with tax software and billing/practice management software (e.g., UltraTax, CCH Axcess, CCH ProSystems, QuickBooks, CCH Practice Management, Canopy) is a plus
Proficiency in Microsoft Office Suite (Excel and Word especially)
Excellent organizational and multitasking skills, with high attention to detail
Strong communication skills, both written and verbal
Ability to manage confidential financial information with discretion
Comfortable working under deadline pressure, particularly during tax season

Pay: $50,000.00 - $100,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

office administrator jobs in new rochelle, ny

Administrative Support Specialist

Dental Office Manager

Office Manager (On-Site)

Office Administrator

Administrative & Office Coordinator

Office Administrator

Office Coordinator, NYC

Office Administrator

Department Coordinator

Administrative Specialist

Tax Office Coordinator / Administrative Manager

Office Manager - Reaching New Heights

Office Administrator

Office Manager New York

Part-Time Office Manager

Department Administrator

Administrative Specialist 1, Administrative Specialist Trainee 1, (NY HELPS), (Bronx), Box OSEA-346/45052

Office Manager- Yonkers, NY

Receptionist/Office Coordinator

Office Engineer

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