Top 1819 Assistant facilities manager Jobs in New York, Ny

Commercial Property Manager
Simone Management Companies —Bronx, NY
- $130,000 - $150,000 a year
- Full-time
- Up to 50% travel
- 5 years
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Assistant Facilities Manager
US AMR-Jones Lang LaSalle Americas, Inc. —New York, NY
- $80,000 - $90,000 a year
- Online Application
- Background check
- Hospitality
- Customer service
- Paid parental leave
- Paid holidays
Quick Apply
Executive Assistant / Office Manager (Hybrid)
Nutrafol —New York, NY
- $120,000 - $135,000 a year
- Remote
- Google Workspace
- 5 years
- Mid-level
- Health insurance
- Dental insurance
Property Assistant
Digital Realty —New York, NY
- $40.50 - $44.65 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- AD&D insurance
- Employee stock purchase plan
Assistant Manager-Kimmel Pavilion SPD-Day Shift (35 Hours)
NYU Langone Health —New York, NY
- $66,299.99 - $95,400.00 a year
- Online Application
- Surgery
- Hospital
- BLS Certification
- Wellness program
Facilities and Office Manager
Riskified —New York, NY
- $90,000 - $105,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- In-person
- Commuter assistance
- Health insurance
8d
Office and Facilities Assistant
Covenant House International —New York, NY
- $48,960 - $59,160 a year
- Weekends as needed
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
13d
Assistant Director-Kimmel Pavilion SPD-Day Shift (35 Hours)
NYU Langone Health —New York, NY
- $117,107.95 - $143,634.50 a year
- Online Application
- Hospital
- 5 years
- Microsoft Office
- Wellness program
Assistant Building Manager
TF Cornerstone —Manhattan, NY
- $80,000 - $95,000 a year
- Full-time
- Microsoft Outlook
- Plumbing
- Apartments
- Health savings account
- Health insurance
Quick Apply
23h
Pathologists' Assistant
NYU Langone Health —New York, NY
- $116,600 - $159,000 a year
- Online Application
- Surgery
- Maintenance
- Bachelor's degree
- Wellness program
Assistant Manager-LOC 38th St SPD-Day Shift (35 Hours)
NYU Langone Health —New York, NY
- $66,299.99 - $95,400.00 a year
- Online Application
- Surgery
- BLS Certification
- Mid-level
- Wellness program
Assistant Manager-Essex & OSC SPD-Day Shift (35 hours)
NYU Langone Health —New York, NY
- $66,299.99 - $95,400.00 a year
- Online Application
- Surgery
- Hospital
- BLS Certification
- Wellness program
Assistant Property Manager
FirstService Residential —Manhattan, NY
- $31 - $33 an hour
- Full-time
- Sales
- Mid-level
- Windows
- Paid holidays
- Disability insurance
Quick Apply
Assistant Director of Facilities Operations
State of New York - Battery Park City Authority —New York, NY
- $80,000 - $90,000 a year
- Weekends as needed
- Background check
- Microsoft Excel
- Computer literacy
Resident Manager
Rudin —New York, NY
- $100,000 - $120,000 a year
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
6d
Assistant Project Manager
Infinite Consulting Corp —New York, NY
- $65 - $75 an hour
- Full-time
- Construction site
- Mid-level
- Bachelor's degree
- Disability insurance
- Health insurance
Quick Apply
Assistant Manager, Operations
Chanel —New York, NY
- $70,200 - $102,000 a year
- Weekends as needed
- Customer service
- Mid-level
- 3 years
- Health savings account
- AD&D insurance
Assistant Director Facilities
University Hospital, Newark NJ —Newark, NJ
- $129,214 - $193,822 a year
- Full-time
- Carpentry
- Engineering
- Driver's License
- Health savings account
- Disability insurance
Assistant Director of Facilities
Project Renewal —New York, NY
- $75,000 - $95,000 a year
- Full-time
- Carpentry
- 18 years or older
- Mid-level
Quick Apply
Assistant Manager, Undergrad Housing
Columbia University —New York, NY
- $70,000 - $77,000 a year
- Full-time
- Mid-level
- Office
- Residential
7d

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Commercial Property Manager

Simone Management Companies
Bronx, NY

Quick Apply

Job Details

Full-time
$130,000 - $150,000 a year

Benefits

Health insurance
Dental insurance
401(k)
Tuition reimbursement
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Construction regulatory compliance
Operational management
Spreadsheets
Yardi
Microsoft Office
Driver's License
Bachelor's degree
Real Estate
Building code analysis
Commercial property management
Productivity software
Property management

Full Job Description

Position Summary

The Property Manager creates tenant satisfaction and retention by facilitating the initial installation of the tenant, fostering two-way communication channels, implementing clearly understood life safety programs, and responding to tenant requests in a timely and effective manner. The Property Manager maximizes portfolio value by maintaining the properties, budgeting and managing operational expenses, and by identifying and implementing capital improvements that will increase the efficiency and value of the properties. In so doing, the Property Manager operates in alignment with the vision, mission and strategy of Simone Development team in a manner consistent with our core values.

Job Responsibilities

Assure that the property is maintained and operated at a level that 1) causes tenants to be highly satisfied and inclined to want to continue as tenants beyond lease expiration, 2) causes potential tenants to be positively impressed, and 3) adds to the good reputation of the property and its owners.
Respond to the demands of tenants in a timely and responsive manner, and handle “non-legitimate” demands in an effective manner.
Maintain professional, working relationship with all tenants at assigned properties.
Determine whether the responsibility for repair/maintenance is the responsibility of the Landlord or the Tenant, and communicate to the Tenant when repair/maintenance is not the Landlord’s responsibility. When work is performed, work with the PM team to follow up with tenant to be sure the complaint is resolved.
Rapidly respond to emergency situations and coordinate solutions with the team.
Oversee Construction department in coordinating tenant build-outs, reconfigurations and expansions, etc., at assigned properties.
Review vendor contracts with SVP Property Management, and oversee and maximize the service delivery, output, and effectiveness of all vendors and contractors.
Bid, negotiate and implement service contracts with all 3rd party vendors in accordance with company policy.
Ensure properties are compliant with all building and fire codes.
Assist in showing space to brokers and potential tenants, initiate lease discussions when appropriate, and assist with determining floor layouts and work letters, as needed.
Work with the VP Leasing, as needed, on lease renewals.
Maintain a full knowledge of and be responsible for all activities at assigned properties.
Approve bill-backs, CAM, etc., and make sure they are collected in a timely manner.
Review and approve Purchase Orders and invoices related to the properties.
Assist with rent collection and other tenant receivables.
Prepare information needed for landlord/tenant court and appear in court as owner’s representative.
Prepare the annual operating and capital budgets and monthly variance reporting for assigned properties.
Monitor year-to-date actual vs. budget to assure that the property is running within budget.
Document any significant variances in writing and be prepared to discuss them at the budget review.
Review CAM reconciliations and resolve discrepancies with Property Accountants before invoices are sent to tenants.
Explain CAM charges and RE taxes when challenged by tenants, with assistance from Property Accountants when needed.
Communicate orally, and coordinate registered letter process, with any tenant who is violating lease terms (e.g., parking in wrong spaces, leaving garbage in wrong place, etc.) – or who is otherwise causing use-of-space or care-of-space problems.
Assure all utility meters are being read and billed as actual (not estimated), and work with the Property Management team at least five days prior to Tenant vacating to make sure utility accounts are switched over to owner’s name to avoid lapse in services (gas, electric, water, etc.). Assure that a master list of meter numbers is maintained correctly.
Resolve issues related to any meters/addresses that are not being billed correctly.
Work with Assistant Property Management to report all damage, injuries or potential claims to the legal department immediately with a detailed incident report containing all pertinent facts, names, dates, times, locations, etc.
Assure that “move out” and “move in” processes are completed in a timely manner and that properties are in optimum condition for leasing.
Value engineering of alternative methods of repair and/or replacement of equipment.
Visit properties frequently and report work order requests through the work order management system.
Work with the Property Compliance Manager to assure that the tenant always maintains proper insurance.
Work with Property Compliance Manager and liaison with Building Departments to coordinate activities needed to obtain Certificates of Occupancy (TCOs & Cos), clear violations, obtain permits, comply with code requirements, etc.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required in this role.
Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.
Other tasks/assignments/research as needed.

REQUIREMENTS:

Bachelor's degree preferred
5+ years of Building Operations/Management experience in a New York City Class A Office Buildings
Working knowledge and experience with Payscan, Yardi, Construction Manager and Facility Manager preferred
Excellent MS Excel skills
Comprehensive knowledge of NYC local building codes
Must have understanding of accounting procedures and financial reports

It is the policy of Simone Development (SIMDEV) to provide equal employment opportunities to all qualified individuals without regard to race, color, creed, religion, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity or expression (including transgender status), age, marital status, familial status, citizenship status, disability or genetic information or handicap or status as a Vietnam-era or special disabled veteran in accordance with all applicable federal, state and local laws.

Job Type: Full-time

Pay: $130,000.00 - $150,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Tuition reimbursement
Vision insurance

Experience:

Commercial Real Estate: 5 years (Preferred)
Yardi or like: 5 years (Preferred)
Microsoft Office: 5 years (Preferred)

License/Certification:

Driver's License (Required)

Ability to Commute:

Bronx, NY 10461 (Required)

Willingness to travel:

50% (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

assistant facilities manager jobs in new york, ny

Commercial Property Manager

Assistant Facilities Manager

Executive Assistant / Office Manager (Hybrid)

Property Assistant

Assistant Manager-Kimmel Pavilion SPD-Day Shift (35 Hours)

Facilities and Office Manager

Office and Facilities Assistant

Assistant Director-Kimmel Pavilion SPD-Day Shift (35 Hours)

Assistant Building Manager

Pathologists' Assistant

Assistant Manager-LOC 38th St SPD-Day Shift (35 Hours)

Assistant Manager-Essex & OSC SPD-Day Shift (35 hours)

Assistant Property Manager

Assistant Director of Facilities Operations

Resident Manager

Assistant Project Manager

Assistant Manager, Operations

Assistant Director Facilities

Assistant Director of Facilities

Assistant Manager, Undergrad Housing

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