Top 129 Data projects coordinator nonprofit Jobs in New York, Ny

Administrative Coordinator
HEARTSHARE HUMAN SERVICES OF NEW YORK —Brooklyn, NY
- $85,000 a year
- Email
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
4d
Program & Operations Coordinator
The Aspen Institute —New York, NY
- $55,000 - $62,000 a year
- Weekends as needed
- Hybrid work
- Organizational skills
- 1 year
- Entry level
- Health insurance
- Dental insurance
Program Coordinator
Greenwich House Inc —New York, NY
- $49.45 an hour
- Part-time
- Mid-level
- 3 years
- Master's degree
- Health insurance
- Dental insurance
Quick Apply
10d
Health Systems Partnerships Coordinator
Public Health Solutions —New York, NY
- $70,000 a year
- Weekends as needed
- Hybrid work
- Mid-level
- Bachelor's degree
- Travel
- 403(b) matching
- Commuter assistance
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Project Coordinator
Albert Einstein College of Medicine —Bronx, NY
- $66,300 - $70,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
1d
Program Coordinator, Residency Programs
Studio In A School —New York, NY
- $60,000 a year
- Full-time
- Hybrid work
- Background check
- Microsoft Access
- High school
- Commuter assistance
- Disability insurance
1d
Coordinator of Laboratory Information Systems
Public Health Solutions —Long Island City, NY
- $152,440 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Oracle
- Microsoft Outlook
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8d
Program Coordinator, Long Term Partnership
Studio In A School —New York, NY
- $60,000 a year
- Full-time
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Access
- Commuter assistance
- Disability insurance
1d
Development Coordinator
L'Alliance New York —New York, NY
- $43,000 - $53,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Commuter assistance
- Paid holidays
3d
Program Coordinator, University Without Walls
DOROT, Inc. —New York, NY
- $54,000 - $60,000 a year
- Full-time
- Hybrid work
- Data analysis skills
- Public speaking
- Mid-level
- Paid parental leave
- Paid holidays
Program Coordinator, US (Contractor)
Elba Hope Foundation —New York, NY
- $25 an hour
- Contract
- Remote
- English
- Research
- Mid-level
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7d
SMART Project Coordinator
New York University —New York, NY
- $30 - $40 an hour
- Part-time
- Mid-level
- Bachelor's degree
- US work authorization
School & Tour Programs Coordinator (Full-time)
International Center of Photography —New York, NY
- $25.64 - $28.72 an hour
- Weekends as needed
- School experience
- Classroom
- Spanish
- 403(b) matching
- Commuter assistance
Program Associate
Claims Conference —New York, NY
- $66,000 - $73,000 a year
- Hybrid work
- Home Health
- Communication skills
- Entry level
Quick Apply
Coordinator, Public Affairs
Food Bank of NYC —New York, NY
- $33.00 - $35.71 an hour
- Weekends as needed
- Hybrid work
- Research
- Mid-level
- Office
- 403(b) matching
- Paid parental leave
Quick Apply
Program Coordinator, Community & Economic Advisory Program
Brooklyn Legal Services Corporation A —Brooklyn, NY
- $68,900 - $82,300 a year
- Email
- Hybrid work
- Microsoft Word
- Spanish
- Writing skills
- Paid parental leave
- Health insurance
Quick Apply
Open Data Governance Coordinator
Public Health Solutions —Long Island City, NY
- $92,700 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- 403(b) matching
- Commuter assistance
Quick Apply
1d
Program Coordinator
Claims Conference —New York, NY
- $50,000 - $55,000 a year
- Hybrid work
- Home Health
- Organizational skills
- 1 year
Quick Apply
Member Engagement Coordinator
The Forward —New York, NY
- $55,000 - $62,000 a year
- Email
- Hybrid work
- Office
- Databases
- Administrative experience
- Commuter assistance
- Paid holidays
Quick Apply
Program Assistant
State of New York - Interest on Lawyer Account Fund (IOLA) Fund —New York, NY
- $50,000 - $60,000 a year
- Email
- Hybrid work
- Background check
- Bachelor's degree
- Data entry
- Health insurance
- Dental insurance

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Administrative Coordinator

HEARTSHARE HUMAN SERVICES OF NEW YORK -
Brooklyn, NY

Quick Apply

Job Details

Full-time
$85,000 a year
4 days ago

Benefits

Health insurance
Dental insurance
Flexible spending account
Tuition reimbursement
Employee assistance program
Vision insurance
403(b)
Life insurance

Qualifications

Associate's degree

Full Job Description

The Administrative Coordinator is responsible for coordinating the day-to-day administrative operations and office systems for the Education Department. This role oversees regulatory documentation and compliance with applicable mandates, supervises administrative support staff, and ensures efficient office operations. The Administrative Coordinator serves as a key resource in maintaining organized workflows, supporting departmental leadership, and ensuring administrative processes are completed accurately, timely, and in accordance with organizational and regulatory requirements.

Primary Responsibilities and Essential Functions of Position

Use discretion and independent judgment involving the comparison and evaluation of possible courses of conduct. Their judgments may affect business operations or have a significant financial impact.
Has the authority to waive or deviate from established rules or policies but will always keep open the lines of communication of such issues with their direct supervisor and/or upper administration, as this makes for best business practices.
Has reasonable input into decision of who to hire, transfer, suspend, lay off, recall, promote, discharge, reward or discipline, adjust employees’ grievances, assign duties and schedules, and responsibly direct employees they supervise.
Ensure a division of work duties with other office staff and oversees their quality of work.
Create the scheduling of duties and the upkeep of office calendars for office staff and consults with the VP, COS & Director as needed.
Oversee specialized projects to ensure the effective and efficient running of the Department.
Assist with the response format to Program audits.
Assist in the preparation of annual trend reports, applications and data collection.
Oversee document management with the Department using established guidelines.
Oversee and approve the submission of designated office system supply orders.
Work closely with the VP, COS, Director and/or Education Coordinators with day-to-day staff-related issues such as attendance, punctuality, receipt of requested paperwork, etc.
Coordinate and arranges meetings and ensures agenda is distributed and may be asked to participate in various meetings as required.
Conduct meetings with office staff to share information and monitor office needs and functioning.
Maintain special projects, charts, lists, or forms as required.
Maintain the personnel records of the Department – ensuring Human Resources has the originals of all documents.
Schedule appointments and relay general business information to callers.
Read and comprehend instructions, correspondence, and memos. Compose routine reports, memos, responses to usual correspondence, etc.
Ensure the high quality of all office functions, including typing, filing, copying, faxing, telephone work, etc.
Mandatory attendance at required in-service training, along with ability to absorb and demonstrate compliance with all regulations and HeartShare policy and procedure requirements is required for this position.
Keep track of certificate renewals.
Assist in manage all users in TEAMS.
Oversee the maintainance of student Medical Records
Create, prepare and maintain staff database. (medicals, DOH trainings, certifications etc.)
Occasionally travel to provide training to new administrative assistants at all locations.
Attendance/Punctuality is consistently at work and on time. Ensures work responsibilities are covered when absent. Arrive at meetings and appointments on time.

Supervisory Responsibilities:

Supervise the office staff of the Department and others as assigned by VP of Education or COS.

Work Environment:

The environment in the office setting offers no unusual situations, although some sites may have stairs and those must be navigated. The position requires the ability to work in a busy, occasionally noisy office, with many people and distractions daily. Travel between various sites by means of public or private transportation is required, with weather conditions unpredictable.

Associate degree required.
Minimum of 2-5 years of administrative experience, preferably within an education, healthcare, nonprofit, or human services environment.
Experience coordinating office operations, managing administrative systems, and supporting departmental initiatives.
Strong knowledge of regulatory documentation, compliance requirements, and maintaining accurate records.
Prior supervisory experience with the ability to provide guidance, training, and support to administrative staff.
Excellent organizational skills with the ability to prioritize multiple tasks, manage deadlines, and maintain attention to detail.
Strong written and verbal communication skills with the ability to interact professionally with staff, leadership, families, and external stakeholders.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and experience with electronic recordkeeping systems.
Ability to analyze information, identify areas for improvement, and support the development of efficient administrative processes.
Demonstrated ability to maintain confidentiality and handle sensitive information with professionalism.
Ability to work independently, exercise sound judgment, and collaborate effectively within a team environment.

Benefits

At HeartShare we offer a comprehensive benefit package based on full-time/part-time status. You can expect:

Rewarding Work in a team environment.
Paid vacation, sick, personal days, and holidays.
403(B) retirement plans with employer contribution.
Health, dental, vision and life insurance.
Employee Assistance Program (EAP).
Flexible spending account (Dependent Care, Medical, Parking, and Transit).
Employee Appreciation Programs and Events.
Tuition Assistance Program.
Professional Development opportunities.
Wellhub Discount
Verizon Wireless Discount.
BJs Membership discount.
Discounts on Broadway tickets, movie tickets, theme parks, sporting events, gift certificates & more

HeartShare is an Equal Opportunity Employer (EOE). If you need to request accommodation during the recruiting process, please reach out to [email protected].

About Heartshare

Who WE ARE:

For over 150 years, Heartshare has been dedicated to championing and empowering New Yorkers society has too often overlooked and underestimated.

To learn more about HeartShare, please visit our website at www.heartshare.org or Follow us on Twitter LinkedIn YouTube Instagram Facebook

HeartShare Human Services of New York | Homepage . HeartShare Human Services of New York nurtures and empowers children and adults with intellectual and developmental disabilities.

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Refine Your Search

data projects coordinator nonprofit jobs in new york, ny

Administrative Coordinator

Program & Operations Coordinator

Program Coordinator

Health Systems Partnerships Coordinator

Project Coordinator

Program Coordinator, Residency Programs

Coordinator of Laboratory Information Systems

Program Coordinator, Long Term Partnership

Development Coordinator

Program Coordinator, University Without Walls

Program Coordinator, US (Contractor)

SMART Project Coordinator

School & Tour Programs Coordinator (Full-time)

Program Associate

Coordinator, Public Affairs

Program Coordinator, Community & Economic Advisory Program

Open Data Governance Coordinator

Program Coordinator

Member Engagement Coordinator

Program Assistant

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