Special Event Coordinator
OFFICE OF THE MAYOR —Manhattan, NY
- $57,500 - $62,500 a year
- Weekends as needed
- Microsoft Outlook
- Mid-level
- High school diploma or GED
- Loan forgiveness
Events Coordinator
Kalshi —New York, NY
- $70,000 - $90,000 a year
- Weekends as needed
- Hospitality
- Budgeting
- 1 year
Events and Communications Coordinator
New York University —New York, NY
- $70,000.00 - $85,002.50 a year
- Weekends as needed
- Hybrid work
- Writing skills
- Research
- Mid-level
Hospitality Events Coordinator
Hermès Paris —Manhattan, NY
- $70,000 - $75,000 a year
- Full-time
- Mid-level
- Analysis skills
- Mentoring
- Profit sharing
- Paid parental leave
Digital Content and Events Coordinator
Columbia University —New York, NY
- $66,300 - $70,000 a year
- Full-time
- Marketing
- University
- Bachelor's degree
Events Coordinator
NoHo Hospitality Group HQ —New York, NY
- $35 an hour
- Full-time
- 1 year
- Communication skills
- Entry level
- Commuter assistance
- Health insurance
Quick Apply
Assistant Event Coordinator
Impact Collective —New York, NY
- $33 - $38 an hour
- Full-time
- Computer literacy
- Office
- Typing
Quick Apply
Event Coordinator
100 Church Street Club Inc —New York, NY
- $35 - $40 an hour
- Weekends as needed
- English
- Mid-level
- High school diploma or GED
3d
Administrative Events Coordinator
The City University of New York (CUNY) —New York, NY
- $63,003 - $84,815 a year
- Full-time
- Mid-level
- University
- Bachelor's degree
- Health insurance
- Paid time off
10d
Events Team Coordinator
New York Life —New York, NY
- $65,000 - $92,500 a year
- Hybrid work
- Microsoft Excel
- Mid-level
- Bachelor's degree
- Loan repayment program
- Adoption assistance
10d
Special Events Coordinator
PRESIDENT BOROUGH OF MANHATTAN —Manhattan, NY
- $60,000 - $70,000 a year
- Email
- Spanish
- Research
- Mid-level
- Loan forgiveness
Event Planner, VP - Corporate Affairs
Blackstone Group —New York, NY
- $150,000 - $225,000 a year
- Full-time
- Travel
- Organizational skills
- Contracts
- Health insurance
- Dental insurance
Events Coordinator
Sullivan & Cromwell —New York, NY
- $65,000 - $75,000 a year
- Overtime
- Mid-level
- 3 years
- Analysis skills
Event and Hospitality Coordinator
Greenspoon Marder LLP —New York, NY
- $55,000 - $70,000 a year
- Hospitality
- Microsoft Outlook
- Research
- Health savings account
- Paid holidays
Senior Firm Events Planner
Paul, Weiss, Rifkind, Wharton & Garrison LLP —New York, NY
- $105,000 - $120,000 a year
- Weekends as needed
- 7 years
- Bachelor's degree
- Travel
Events Coordinator at the Crosby Street Hotel
Crosby Hotel LLC —New York, NY
- $70,000 - $75,000 a year
- Full-time
- Bachelor of Science
- Writing skills
- Mid-level
- Commuter assistance
- Health insurance
Quick Apply
5d
Vice President, Global Conferences & Events
Ares Management —New York, NY
- $150,000 - $200,000 a year
- Weekends as needed
- Hybrid work
- Ability to walk for extended periods
- 11+ years
- Research
- Commuter assistance
- Health savings account
Meeting & Events Coordinator
CBRE —New York, NY
- $30.77 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- High school diploma or GED
Meetings and Events Coordinator
Lotte Hotels Americas —New York, NY
- $32.99 - $37.04 an hour
- Microsoft Excel
- Mid-level
- Office
Quick Apply
Senior Specialist, Events
Skadden, Arps, Slate, Meagher & Flom LLP & Affiliates —New York, NY
- $110,000 - $120,000 a year
- Weekends as needed
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health insurance
- Dental insurance

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Special Event Coordinator

OFFICE OF THE MAYOR
Manhattan, NY

Apply Now

Job Details

Full-time
$57,500 - $62,500 a year

Benefits

Loan forgiveness

Qualifications

Vendor relationship building
Outdoor work experience
Bachelor's degree

Full Job Description

Special Event Coordinator

OFFICE OF THE MAYOR

Posted on

07/27/2026

Full-time

Location

MANHATTAN

No exam required

Department

SPECIAL PROJECTS AND EVENTS

Salary range: $57,500.00 – $62,500.00

Save

Job Description

The Agency You’ll Join:
The New York City Mayor’s Office is responsible for overseeing city services throughout the five boroughs, coordinating public agencies and departments, and managing public property. The administration is leading the fight in making the city more affordable, reducing inequality, improving public safety, ensuring delivery of efficient and effective services, and working to make New York City’s economy stronger. We value leadership, transparency, fairness, and efficiency as we actively seek diverse talents from various sectors to join our team. For current job opportunities, visit our careers page.

The Team You’ll Work With:
To honor the diverse communities of our City, the Mayor's Office of Special Projects and Community Events (MOSPCE) organizes, manages, and directs Mayoral public ceremonies, celebrations, and receptions, in partnership with city agencies and with the support of the private sector. These special events are hosted at iconic sites across the City – including Gracie Mansion.

The Problems You’ll Solve:
The Special Event Coordinator is responsible for providing support to the lead event planners in the development, logistical management, and production of large-scale special events throughout the five boroughs on behalf of the Mayor of the City of New York. The incumbent will report directly to the Event Manager.

Responsibilities include, but are not limited to:

Event Logistics & Administration: Manage all administrative and operational components of event execution, including database maintenance (guest lists and RSVPs), staffing plans, visual layouts (floorplans), and the creation of critical briefing materials (event briefs, production needs documents, and printed collateral). Coordinate post-event wrap-up by managing debrief outreach and preserving comprehensive project documentation.
Meeting Coordination & Project Tracking: Schedule and facilitate planning meetings and routine check-in calls. Responsible for capturing detailed minutes, distributing action items, and proactively tracking follow-ups to ensure project timelines stay on schedule.
On-Site Execution & Logistical Support: Partner with lead event planners to drive seamless, day-of operations. Responsibilities include managing vendor load-in and break-down, overseeing guest check-in, coordinating with venue and catering staff, monitoring production timing, and executing real-time troubleshooting to ensure a flawless event flow.
Intern Mentorship & Coordination: Assist in training and managing office interns, overseeing their completion of routine administrative tasks, and supervising their operational support on-site at events.
Operational Improvement & Vendor Relations: Conduct operational research and site visits to identify and recommend strategies for service excellence; serve as the primary liaison with vendors on event logistics and perform other related duties as assigned.
Collaboration & Flexibility: Foster a collaborative, team-oriented approach by partnering with other Mayor’s Office units to promote and publicize events. Due to the nature of public sector event delivery, this role requires schedule flexibility, including readiness to work early mornings, evenings, weekends, and public holidays as needed.

About You:

You have outstanding written and verbal communication skills, with a proven ability to interact professionally with guests at all levels and cultivate a warm, welcoming environment.
You can demonstrate experience thriving in high-velocity, fast-paced settings while maintaining a strong detail orientation.
You can work a non-traditional, flexible schedule. Must be comfortable working in both indoor and outdoor environments (including inclement weather and varying temperatures) with the physical stamina to stand or walk for extended periods and frequently lift up to 35 lbs.

Minimum Required Qualifications:

Bachelor’s degree required.
1+ years of event experience, and have professional experience in event production, political/community organizing, or public service, paired with a strong working knowledge or high interest in New York City’s government structure and political landscape.

Additional Information

In addition to the resume, a cover letter is required to apply.

COMMUNITY ASSOCIATE - 56057

Minimum Qualifications

Qualification Requirements
1. High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
2. Education and/or experience which is equivalent to "1" above.

Preferred Skills

- You are proficient in graphic design tools such as Canva to independently design event invitations, digital signage, program booklets, and menus. - You are familiar with professional guest management systems, RSVP platforms (such as Luma or Eventbrite), and database tools to smoothly manage high-volume invitation lists. - You have knowledge of Microsoft Outlook and Teams

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of the interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

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Save

Job ID

782066

Posted until

09/25/2026

Title code

56057

Civil service title

COMMUNITY ASSOCIATE

Title classification

Non-Competitive-5

Business title

Special Event Coordinator

Experience level: Experienced (non-manager)

Job level

Number of positions

Work location

253 Broadway New York Ny

Category: Administration & Human Resources

Special Event Coordinator

Apply Now

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