Top 36 Event tracker specialist Jobs in New York, Ny

Events Coordinator
Sotheby's —New York, NY
- $55,000 - $65,000 a year
- Weekends as needed
- Mid-level
- Office
- Team management
Awards Project Coordinator
Future Publishing —New York, NY
- $70,000 - $75,000 a year
- Hybrid work
- Google Workspace
- Mid-level
- Office
Quick Apply
Officer, President's Office
International Rescue Committee —New York, NY
- $80,000 - $95,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Office
- 3 years
- 403(b) matching
- Disability insurance
Department Coordinator, Ventures
Christie's —New York, NY
- Up to $400,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Wellness program
- Commuter assistance
3d
Program Manager
NYU Langone Health —New York, NY
- $84,577.92 - $100,900.80 a year
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Urgent Care
- Wellness program
Raw Materials Specialist
VCS Group LLC —New York, NY
- $86,000 - $107,000 a year
- Hybrid work
- 5 years
- Mid-level
- Office
- Health insurance
- 401(k) matching
Onboarding Manager
HEARTSHARE HUMAN SERVICES OF NEW YORK —Brooklyn, NY
- $95,000 - $100,000 a year
- Email
- Background check
- 5 years
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Licensing Specialist
Perry Ellis International —New York, NY
- $85,000 - $90,000 a year
- Microsoft Word
- Spanish
- Marketing
- AD&D insurance
- Paid holidays
12d
Legal Coordinator
Peanuts Worldwide LLC —New York, NY
- $60,000 - $70,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Paid parental leave
- Health savings account
12d
Senior Associate, Program Management, Deployment Operations
RADAR —New York, NY
- $90,000 - $144,000 a year
- Mid-level
- 3 years
- Communication skills
- Paid parental leave
- Health insurance
Quick Apply
Specialist, Strategy, Planning & Infrastructure
Simpson Thacher & Bartlett —New York, NY
- $100,000 - $120,000 a year
- Full-time
- Hybrid work
- Business development
- Bachelor's degree
- Training & development
Specialist, Experiential Marketing
Liberty Coke —Long Island City, NY
- $62,000 - $75,000 a year
- Weekends as needed
- Clean driving record
- Heavy lifting
- Up to 50% travel
- Health insurance
- Dental insurance
5d
Specialist, Digital Personalization & Testing Operations
Chanel —New York, NY
- $58,200 - $100,000 a year
- Full-time
- Mid-level
- Office
- 3 years
- Health savings account
- AD&D insurance
Business Intelligence Specialist
Lowenstein Sandler —New York, NY
- $100,000 - $115,000 a year
- Full-time
- Writing skills
- Business development
- Bachelor's degree
- Health insurance
- Dental insurance
Brand Marketing Specialist II-HYBRID
VCS Group LLC —New York, NY
- $64,000 - $90,000 a year
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- 401(k) matching
Outreach and Engagement Specialist
The Center for Alternative Sentencing and Employment Services —New York, NY
- $62,000 a year
- Weekends as needed
- Hybrid work
- Public speaking
- Mid-level
- Office
- 403(b) matching
- Paid holidays
4h
Assistant Facilities Manager - 12 month contract
The Economist Group —New York, NY
- $75,000 - $89,000 a year
- Contract
- Hybrid work
- Google Workspace
- Office
- Supervising experience
- Health insurance
- Parental leave
Quick Apply
Transitional Work Specialist, Retention
FORTUNE SOCIETY INC —Long Island City, NY
- $27.48 - $31.87 an hour
- Weekends as needed
- Spanish
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Workforce Development Specialist
The Doe Fund Inc —Brooklyn, NY
- $29.55 an hour
- Full-time
- Addiction Medicine
- Mid-level
- Bachelor's degree
- Paid holidays
- Health insurance
Quick Apply
Head of Optimisation
The Economist Group —New York, NY
- $105,000 - $140,000 a year
- Hybrid work
- Office
- APIs
- Senior level
- Health insurance
- Parental leave
Quick Apply

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Events Coordinator

Sotheby's -
New York, NY

Apply Now

Job Details

$55,000 - $65,000 a year

Qualifications

Project team coordination
Project reporting
Financial forecasting
Communication with suppliers
Sourcing
Project documentation
Operations coordination planning
Filing
Mid-level
Event scheduling
Invoice payment processing
Team management
Hospitality industry experience
Event performance reporting and analysis
Managing event budgets
Vendor relationship management
Event budgeting
Delivery management
Vendor contract management
Management reporting
Managing projects
Corporate event planning
Event setup
Project contract management
Event cost tracking
2 years
Production documentation
Communication skills
Operations planning
Cross-functional communication

Full Job Description

ABOUT SOTHEBY'S

Established in 1744, Sotheby's promotes access and ownership of exceptional art and luxury objects through auctions, private sales and retail. Our deep expertise across 70 selling categories is supported by a leading technology platform and a global network of specialists spanning 40 countries. Selling categories include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits and Design, as well as collectible cars and real estate through RM Sotheby's and Concierge. Sotheby's Financial Services is a leading art lender and provides capital solutions for collectors around the world, having originated more than $12 billion in loans since its inception. Sotheby's new global headquarters is now open at the iconic Breuer building at 945 Madison Avenue in New York City.

THE ROLE

The Event Coordinator provides operational and administrative support to the Events team, helping to deliver exceptional experiences across the business. This role serves as a key project support resource for Event Managers, independently managing smaller-scale events while assisting with the planning and execution of larger, more complex projects.

The Event Coordinator plays an important role in keeping the department organized and running smoothly through strong communication, detailed project tracking, and hands-on event execution. During planning periods, they support budgeting, vendor sourcing, scheduling, and internal communications. During production periods, they act as an on-site representative for the Events team, coordinating vendors, receiving deliveries, and ensuring event logistics are executed seamlessly.

RESPONSIBILITIES

Event Planning & Execution

Independently plan and execute smaller-scale events and experiences, including tours, small receptions, meetings, art fair passes and museum access, and internal events.
Support Event Managers and Sotheby's Preferred programming on larger events, partnerships, activations, and client experiences.
Assist with developing event timelines, production schedules, run-of-show documents, and planning materials.
Coordinate event logistics with internal departments including facilities, security, operations, engineering, AV, hospitality, and other stakeholders.
Support guest management processes, including invitations, RSVPs, attendee tracking, and event materials as needed.
Provide on-site event support, helping manage vendors, staff, deliveries, and event logistics to ensure smooth execution.
Serve as an Events team representative during load-ins, installations, and production periods, directing vendors and addressing logistical needs on-site.

Operations & Team Support

Maintain and update the Events Master Calendar, ensuring accurate visibility across departments and stakeholders.
Coordinate weekly Event Brief communications and assist with periodic global event updates and internal reporting.
Support event budgeting processes by maintaining budget trackers, processing invoices, reconciling expenses, and assisting with forecasting and post-event reporting.
Maintain project files, planning documents, contact databases, and departmental resources.

Vendor & Production Coordination

Assist with vendor onboarding, proposal collection, contract administration, and logistical coordination.
Coordinate delivery schedules and vendor access requirements in partnership with internal stakeholders.
Assist with obtaining permits, certificates of insurance, and other documentation required for event execution.
Track invoices and ensure proper payment terms are met for vendors.

QUALIFICATIONS & SKILLS

Up to two years of experience in event planning, hospitality, or a related field, preferably within a luxury, cultural, hospitality, or arts environment.
Positive, proactive, and service-oriented mindset with strong problem-solving abilities.
Strong organizational and project management skills with exceptional attention to detail.
Ability to manage multiple projects simultaneously while adapting to changing priorities and deadlines.
Excellent written and verbal communication skills with the ability to work effectively across departments and with external partners.
Comfortable working in a fast-paced environment and remaining calm under pressure.
Availability to work evenings and weekends as required for event execution.
Interest in the arts, luxury, and hospitality is preferred.

The proposed base salary for this position ranges from $55,000-$65,000. In addition to base salary successful candidates are eligible to receive a discretionary bonus, as well as a competitive benefits package. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered.

To view our Candidate Privacy Notice for the US, please click here.

To view our Candidate Privacy Notice for the UK, Hong Kong, France and Switzerland, please click here.

The Company is an equal opportunity employer and considers all applicants for employment without regard to race (including, without limitation, traits historically associated with race, such as natural hair, hair texture, and protective and treated or untreated hairstyles), color, creed, religion, sex, sexual orientation, marital or civil partnership/union status, national origin, age, disability, pregnancy, genetic predisposition, genetic information, reproductive health decision, sexual orientation, gender identity or expression, alienage or citizenship status, domestic violence victim status, military or veteran status, or any other characteristic protected by federal, state/province or local law. The Company complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates.

Apply Now

Refine Your Search

event tracker specialist jobs in new york, ny

Events Coordinator

Awards Project Coordinator

Officer, President's Office

Department Coordinator, Ventures

Program Manager

Raw Materials Specialist

Onboarding Manager

Licensing Specialist

Legal Coordinator

Senior Associate, Program Management, Deployment Operations

Specialist, Strategy, Planning & Infrastructure

Specialist, Experiential Marketing

Specialist, Digital Personalization & Testing Operations

Business Intelligence Specialist

Brand Marketing Specialist II-HYBRID

Outreach and Engagement Specialist

Assistant Facilities Manager - 12 month contract

Transitional Work Specialist, Retention

Workforce Development Specialist

Head of Optimisation

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