Top 64 Museum collections manager Jobs in New York, Ny

Events Coordinator
Sotheby's —New York, NY
- $55,000 - $65,000 a year
- Weekends as needed
- Mid-level
- Office
- Team management
Hotel Manager
Park Lane —New York, NY
- $165,000 - $205,000 a year
- Full-time
- 6 years
- Hotel
- Bachelor's degree
Public Programs Associate
American Museum of Natural History —New York, NY
- $45,000 - $50,000 a year
- Overtime
- Mid-level
- High school diploma or GED
- SharePoint
Associate Director, Human Resources Business Partner (HRBP)
Whitney Museum of American Art —New York, NY
- $135,000 - $145,000 a year
- Full-time
- Analysis skills
- Bachelor's degree
- Experience equivalent to degree accepted
- Health insurance
- Paid time off
7d
Security Officer, Part-Time
Whitney Museum of American Art —New York, NY
- $23.32 an hour
- Part-time
- Bilingual
- Computer literacy
- High school diploma or GED
Art Collection Manager
US AMR-Jones Lang LaSalle Americas, Inc. —New York, NY
- $95,000 - $110,000 a year
- Weekends as needed
- Background check
- 7 years
- Microsoft Excel
- Paid parental leave
- Paid holidays
Quick Apply
Collection Manager, Library Services Center
The New York Public Library —New York, NY
- $80,000 - $85,000 a year
- Full-time
- Customer service
- 5 years
- Mid-level
Museum Educator
Whitney Museum of American Art —New York, NY
- $71,000 a year
- Weekends as needed
- Bilingual
- School experience
- Classroom
- Commuter assistance
- Health insurance
Engineer
Whitney Museum of American Art —New York, NY
- $54.67 an hour
- Overtime
- Mid-level
- Communication skills
- Commuter assistance
- Health insurance
Assistant Manager of Tourism Marketing and Groups
Whitney Museum of American Art —New York, NY
- $38.46 an hour
- Full-time
- Marketing
- Mid-level
- 3 years
- Commuter assistance
- Health insurance
Educator, Children and Family Learning (Part-Time)
American Museum of Natural History —New York, NY
- $38.54 an hour
- Part-time
- Classroom
- Spanish
- Laboratory experience
Assistant Director of Facilities
The Frick Collection —New York, NY
- $98,000 a year
- Full-time
- Mid-level
- Office
- 3 years
- Paid holidays
- Disability insurance
Quick Apply
Manager, Independent Study Program (ISP)
Whitney Museum of American Art —New York, NY
- $70,000 - $75,000 a year
- Full-time
- Mid-level
- 3 years
- Visual & Performing Arts
- Commuter assistance
- Health insurance
Selling Specialist, Personal Accessories
The Museum of Modern Art —New York, NY
- $30.67 an hour
- Email
- Google Workspace
- Mid-level
- High school diploma or GED
Quick Apply
COOK (PART TIME)
Restaurant Associates —New York, NY
- $32.89 an hour
- Part-time
- Background check
- Entry level
- Kitchen
- Commuter assistance
- Disability insurance
Quick Apply
Accounting Manager
Whitney Museum of American Art —New York, NY
- $90,000 - $100,000 a year
- Full-time
- Microsoft Excel
- CPA
- 5 years
- Health insurance
- Paid time off
2d
Special Events Manager
The New York Historical —New York, NY
- $70,000 - $80,000 a year
- Weekends as needed
- Ability to walk for extended periods
- Mid-level
- Bachelor's degree
- Disability insurance
- Health insurance
Quick Apply
1d
Director of Development
Queens Botanical Garden —Flushing, NY
- $110,000 - $120,000 a year
- Full-time
- Master's degree
- Business development
- Bachelor's degree
- Paid holidays
- Health insurance
Employee Relations Specialist
The Frick Collection —New York, NY
- $90,000 - $100,000 a year
- Full-time
- Spanish
- English
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
2d
Director, Research & Prospect Management
American Museum of Natural History —New York, NY
- $140,000 - $165,000 a year
- Writing skills
- Analysis skills
- Bachelor's degree
- Health insurance
- Dental insurance
Quick Apply
8d

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museum collections manager jobs near new york, ny

Events Coordinator

Sotheby's -
New York, NY

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Job Details

$55,000 - $65,000 a year

Qualifications

Project team coordination
Project reporting
Financial forecasting
Communication with suppliers
Sourcing
Project documentation
Operations coordination planning
Filing
Mid-level
Event scheduling
Invoice payment processing
Team management
Hospitality industry experience
Event performance reporting and analysis
Managing event budgets
Vendor relationship management
Event budgeting
Delivery management
Vendor contract management
Management reporting
Managing projects
Corporate event planning
Event setup
Project contract management
Event cost tracking
2 years
Production documentation
Communication skills
Operations planning
Cross-functional communication

Full Job Description

ABOUT SOTHEBY'S

Established in 1744, Sotheby's promotes access and ownership of exceptional art and luxury objects through auctions, private sales and retail. Our deep expertise across 70 selling categories is supported by a leading technology platform and a global network of specialists spanning 40 countries. Selling categories include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits and Design, as well as collectible cars and real estate through RM Sotheby's and Concierge. Sotheby's Financial Services is a leading art lender and provides capital solutions for collectors around the world, having originated more than $12 billion in loans since its inception. Sotheby's new global headquarters is now open at the iconic Breuer building at 945 Madison Avenue in New York City.

THE ROLE

The Event Coordinator provides operational and administrative support to the Events team, helping to deliver exceptional experiences across the business. This role serves as a key project support resource for Event Managers, independently managing smaller-scale events while assisting with the planning and execution of larger, more complex projects.

The Event Coordinator plays an important role in keeping the department organized and running smoothly through strong communication, detailed project tracking, and hands-on event execution. During planning periods, they support budgeting, vendor sourcing, scheduling, and internal communications. During production periods, they act as an on-site representative for the Events team, coordinating vendors, receiving deliveries, and ensuring event logistics are executed seamlessly.

RESPONSIBILITIES

Event Planning & Execution

Independently plan and execute smaller-scale events and experiences, including tours, small receptions, meetings, art fair passes and museum access, and internal events.
Support Event Managers and Sotheby's Preferred programming on larger events, partnerships, activations, and client experiences.
Assist with developing event timelines, production schedules, run-of-show documents, and planning materials.
Coordinate event logistics with internal departments including facilities, security, operations, engineering, AV, hospitality, and other stakeholders.
Support guest management processes, including invitations, RSVPs, attendee tracking, and event materials as needed.
Provide on-site event support, helping manage vendors, staff, deliveries, and event logistics to ensure smooth execution.
Serve as an Events team representative during load-ins, installations, and production periods, directing vendors and addressing logistical needs on-site.

Operations & Team Support

Maintain and update the Events Master Calendar, ensuring accurate visibility across departments and stakeholders.
Coordinate weekly Event Brief communications and assist with periodic global event updates and internal reporting.
Support event budgeting processes by maintaining budget trackers, processing invoices, reconciling expenses, and assisting with forecasting and post-event reporting.
Maintain project files, planning documents, contact databases, and departmental resources.

Vendor & Production Coordination

Assist with vendor onboarding, proposal collection, contract administration, and logistical coordination.
Coordinate delivery schedules and vendor access requirements in partnership with internal stakeholders.
Assist with obtaining permits, certificates of insurance, and other documentation required for event execution.
Track invoices and ensure proper payment terms are met for vendors.

QUALIFICATIONS & SKILLS

Up to two years of experience in event planning, hospitality, or a related field, preferably within a luxury, cultural, hospitality, or arts environment.
Positive, proactive, and service-oriented mindset with strong problem-solving abilities.
Strong organizational and project management skills with exceptional attention to detail.
Ability to manage multiple projects simultaneously while adapting to changing priorities and deadlines.
Excellent written and verbal communication skills with the ability to work effectively across departments and with external partners.
Comfortable working in a fast-paced environment and remaining calm under pressure.
Availability to work evenings and weekends as required for event execution.
Interest in the arts, luxury, and hospitality is preferred.

The proposed base salary for this position ranges from $55,000-$65,000. In addition to base salary successful candidates are eligible to receive a discretionary bonus, as well as a competitive benefits package. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered.

To view our Candidate Privacy Notice for the US, please click here.

To view our Candidate Privacy Notice for the UK, Hong Kong, France and Switzerland, please click here.

The Company is an equal opportunity employer and considers all applicants for employment without regard to race (including, without limitation, traits historically associated with race, such as natural hair, hair texture, and protective and treated or untreated hairstyles), color, creed, religion, sex, sexual orientation, marital or civil partnership/union status, national origin, age, disability, pregnancy, genetic predisposition, genetic information, reproductive health decision, sexual orientation, gender identity or expression, alienage or citizenship status, domestic violence victim status, military or veteran status, or any other characteristic protected by federal, state/province or local law. The Company complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates.

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Refine Your Search

museum collections manager jobs in new york, ny

Events Coordinator

Hotel Manager

Public Programs Associate

Associate Director, Human Resources Business Partner (HRBP)

Security Officer, Part-Time

Art Collection Manager

Collection Manager, Library Services Center

Museum Educator

Engineer

Assistant Manager of Tourism Marketing and Groups

Educator, Children and Family Learning (Part-Time)

Assistant Director of Facilities

Manager, Independent Study Program (ISP)

Selling Specialist, Personal Accessories

COOK (PART TIME)

Accounting Manager

Special Events Manager

Director of Development

Employee Relations Specialist

Director, Research & Prospect Management

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