Top 56 Remote admin Jobs in New York, Ny

Executive Assistant
FIGS —New York, NY
- $85,000 - $95,000 a year
- Evenings as needed
- Remote
- Google Workspace
- Microsoft Outlook
- 5 years
- Employee stock purchase plan
- Paid holidays
Quick Apply
Virtual Administrative Assistant
Qureos Inc —New York, NY
- $35 - $42 an hour
- Full-time
- Remote
- Microsoft Excel
- Microsoft Outlook
- English
6h
Learning & Content Administrator
FreedomCare —New Hyde Park, NY
- $80,000 - $90,000 a year
- Remote
- Microsoft Excel
- Mid-level
- Travel
- Health insurance
- Retirement plan
Quick Apply
Receptionist / Intake Specialist (Weekends)
PHILLIPS & ASSOCIATES ATTORNEYS AT LAW PLLC —New York, NY
- $18 - $24 an hour
- Part-time
- Remote
- Microsoft Excel
- Bachelor's degree
- Communication skills
Quick Apply
Executive Assistant - Everest
Infinity —New York, NY
- $60,000 - $85,000 a year
- Full-time
- Remote
- Google Workspace
- Mid-level
- Mentoring
- Disability insurance
- Health insurance
Receptionist
Services For The Underserved, Inc. —New York, NY
- $19 an hour
- Full-time
- Remote
- Computer literacy
- Office
- Windows
- Paid time off
Quality Assurance Assistant
New York Psychotherapy and Counseling Center —Brooklyn, NY
- $50,000 - $60,000 a year
- Full-time
- Remote
- Project management
- Presentation skills
- Bachelor's degree
- 403(b) matching
- Paid holidays
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Executive Legal Assistant
NachtLaw —New York, NY
- $33 - $40 an hour
- Full-time
- Remote
- Writing skills
- Mid-level
- US work authorization
- Paid holidays
- Disability insurance
Quick Apply
2d
Benefits Administrator
Macmillan Publishers —New York, NY
- $60,000 - $75,000 a year
- Remote
- Mid-level
- Children
- Organizational skills
- Parental leave
Quick Apply
IT Systems Administrator
OLIPOP —New York, NY
- $110,000 - $120,000 a year
- Remote
- 5 years
- Continuous improvement
- SharePoint
Quick Apply
SharePoint Knowledge & Learning Administrator
FreedomCare —New Hyde Park, NY
- $80,000 - $90,000 a year
- Remote
- Microsoft Excel
- Salesforce
- 3 years
- Health insurance
- Retirement plan
Quick Apply
Administrative Assistant
Services For The Underserved, Inc. —Brooklyn, NY
- $35,000 - $40,000 a year
- Full-time
- Remote
- Spanish
- Microsoft Excel
- Microsoft Outlook
6d
Work from home Administrative assistant
Qureos Inc —Newark, NJ
- Remote
- Research
- Mid-level
- High school diploma or GED
- Work from home
2d
Shared Service Front Office Specialist (HR Shared Services)
Siemens —Iselin, NJ
- $66,973 - $114,811 a year
- Full-time
- Remote
- English
- US work authorization
- Training & development
20h
Special Assistant and Program Associate
SDSN Association —New York, NY
- $56,415 - $70,000 a year
- Full-time
- Remote
- Spanish
- Writing skills
- English
Quick Apply
Medical Front Office Coordinator (AI Model Training)
FIND Healthcareers —New York, NY
- Temporary
- Remote
- Spanish
- English
- Mid-level
Quick Apply
Authentication Specialist I - BLG
Entrupy —New York, NY
- $55,000 - $60,000 a year
- Weekends as needed
- Remote
- Fingerprint clearance
- Computer skills
- Entry level
- Paid holidays
- Health insurance
Quick Apply
Sales Assistant
Macmillan Publishers —New York, NY
- $50,000 a year
- Remote
- Children
- Communication skills
- Entry level
Quick Apply
3d
Leave Administrator
Services For The Underserved, Inc. —New York, NY
- $50,000 - $55,000 a year
- Full-time
- Remote
- Mid-level
- Office
- Bachelor's degree
- Paid time off
Jr. Salesforce Administrator
Children's Tumor Foundation —New York, NY
- $50,000 - $60,000 a year
- Weekends as needed
- Remote
- Writing skills
- Mid-level
- Analysis skills
Quick Apply
6d

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remote admin jobs near new york, ny

Executive Assistant

FIGS -
New York, NY

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Job Details

$85,000 - $95,000 a year

Benefits

Employee stock purchase plan
Paid holidays
Disability insurance
Health insurance
Dental insurance
Paid time off
Parental leave
Vision insurance
401(k) matching
Life insurance
Pet insurance

Qualifications

Microsoft Outlook
Spreadsheets
Executive administrative support
Collaboration with board members
Board relations

Full Job Description

FIGS is seeking an experienced, east-coast based Executive Assistant to assist multiple members of our Executive Team. In this role, you will support FIGS' executives with a variety of tasks. The ideal candidate is an extremely organized individual who loves helping others and thrives in a fast-paced environment. The Executive Assistant must be creative, nimble, solutions-oriented, and enjoy working within a high-growth, entrepreneurial environment that is mission-driven, results-driven, and community-oriented. The ideal individual will be a proactive thinker and have the ability to exercise good judgment, with strong written and verbal communication, administrative, planning, and organizational skills, and the ability to maintain a realistic balance among multiple competing priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion. The ideal candidate will also thrive when operating under pressure and will be able to handle a wide variety of confidential matters with discretion.

What you'll do:

Proactively manage Executives' complex and ever-evolving calendars, seamlessly coordinating meetings, appointments, and domestic and international travel to optimize time and priorities.
Serve as a strategic gatekeeper for email, phone, Zoom and in-person communications, ensuring professional, timely, and thoughtful handoffs and follow-through.
Prepare, format, and refine internal and external communications, including memos, correspondence, presentations, and reports, with a high level of accuracy and attention to detail.
Coordinate and execute all logistics for on-site meetings and events, including room setup, catering, preparation of digital and hard-copy materials, and pre-meeting technology testing to ensure a flawless experience.
Attend meetings as needed to capture detailed notes, track action items, and drive follow-up on key decisions and deliverables.
Prepare reports, expense documentation, and other materials to support Executive decision-making and operational needs.
Provide support to members of the Executive's team, including coordination of larger team meetings, travel arrangements, and related logistics.
Partner with Facilities to support office operations and ensure a well-organized, efficient workplace environment.
Lead and execute special projects on behalf of Executives, managing timelines, stakeholders, and deliverables with discretion and accountability.
Manage budget tracking, expense reporting, and vendor relationships as needed.
Collaborate cross-functionally, including partnering with HR to plan and coordinate company-wide initiatives, events, and employee engagement activities.
Act as a trusted partner to Executives, anticipating needs, identifying potential conflicts, and proactively proposing solutions before issues arise.
Represent the Executives and the company with professionalism in interactions with external partners, customers, and stakeholders.
Support crisis management or urgent matters with composure, flexibility, and sound decision-making.

Qualifications:

Minimum 5+ years of experience supporting senior executives, with demonstrated success supporting multiple C-level leaders simultaneously in a complex, fast-paced environment.
Strong project management capabilities, with the ability to drive initiatives forward, track deliverables, and ensure timely execution
Exceptional attention to detail and accuracy, with a commitment to producing high-quality work
Outstanding organizational and time-management skills, with the ability to anticipate needs and proactively solve problems
Excellent verbal and written communication skills, with confidence interacting with senior leaders, Board members, and external stakeholders
Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word) and Google Workspace; experience with Asana or similar project management tools preferred
Flexibility and willingness to support occasional evening and weekend needs, as business priorities require
Demonstrated ability to remain composed under pressure and adapt quickly in a dynamic, public-company environment
REQUIRED: Must be able to work out of FIGS Santa Monica office

FIGS Compensation and Benefits

Pay Range

At FIGS, your base salary is one part of your total compensation package. This role's base salary range is between $85,000 and $95,000. Actual base salary is determined based on a number of factors, including but not limited to your relevant skills, qualifications, and years of experience.

Additional Compensation and Benefits

Equity: FIGS provides a discount when purchasing FIGS stock voluntarily through our FIGS Employee Stock Purchase Plan

Other compensation and benefits offered include:
- Comprehensive benefits and perks package focused on your well-being, including premium medical, dental and vision coverage, and full access to wellness services through Breethe and Classpass. 100% FIGS-sponsored life insurance and disability insurance
- Amazing 401(k) program, with a company match up to the first 6% of your contribution
- Generous paid time off - We have 12 company holidays. For salaried team members, we offer flexible vacation. For our hourly team members, we offer up to 3 weeks of accrued vacation
- Meaningful time away for baby bonding, including parental leave, new parent care meals, and a transition back to work for primary caregivers
- FIGS sponsored Uber Eats voucher for in-office weeks
- Personalized discount code for 50% off all FIGS products, along with a separate code to share with family and friends to enjoy a 25% discount site-wide
- Access to FIGS Vet, Discounted Pet Daycare, Discounted Pet Insurance, and so much more…

Benefits eligibility is determined by hour requirements and length of service

A little bit about us…

FIGS, Inc. is a founder-led, direct-to-consumer healthcare apparel and lifestyle brand that seeks to celebrate, empower and serve current and future generations of healthcare professionals. We redefine what scrubs are by creating technically advanced apparel and products that feature an unmatched combination of comfort, durability, function and style, all at an affordable price. With the largest DTC platform in healthcare apparel, we sell our products to a rapidly growing community of loyal customers. Through these customer relationships, FIGS has built a community and lifestyle around a profession, revolutionizing the large and fragmented healthcare apparel market and becoming the industry's category-defining healthcare apparel and lifestyle brand.

Our Threads for Threads initiative is integral to our mission to improve the lives of healthcare professionals on a global scale. Founded alongside FIGS in 2013, Threads for Threads donates scrubs to healthcare professionals working in resource-poor countries around the world.

FIGS considers all Qualified Applicants, including those with Criminal Histories (e.g., arrests or conviction records), for Employment in accordance with applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act.

For information about how we process information in connection with your application, view our Employee & Applicant Privacy Policy linked in the footer below.

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Refine Your Search

remote admin jobs in new york, ny

Executive Assistant

Virtual Administrative Assistant

Learning & Content Administrator

Receptionist / Intake Specialist (Weekends)

Executive Assistant - Everest

Receptionist

Quality Assurance Assistant

Executive Legal Assistant

Benefits Administrator

IT Systems Administrator

SharePoint Knowledge & Learning Administrator

Administrative Assistant

Work from home Administrative assistant

Shared Service Front Office Specialist (HR Shared Services)

Special Assistant and Program Associate

Medical Front Office Coordinator (AI Model Training)

Authentication Specialist I - BLG

Sales Assistant

Leave Administrator

Jr. Salesforce Administrator

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