We are seeking a highly organized, detail-oriented, and proactive Legal Assistant / Legal & Business Operations Coordinator to support FSA Capital and affiliated business operations across real estate, development, construction, healthcare operations, financing, contracts, corporate governance, and dispute management.
This role is designed for someone who can manage a high volume of open matters, follow up with internal and external parties, organize documents, track deadlines, prepare summaries, and help ensure that legal and business-critical issues continue moving toward resolution. The ideal candidate is practical, calm under pressure, professional in communication, and comfortable working with executives, attorneys, consultants, lenders, vendors, contractors, and healthcare professionals.
This is not a traditional administrative assistant role. The position requires legal awareness, strong follow-up discipline, clear writing, confidentiality, and the ability to bring structure to a fast-paced, multi-company environment.
Key Responsibilities: Legal and Contract Support
- Assist with the preparation, organization, and tracking of agreements, amendments, notices, demand letters, consents, corporate approvals, operating agreements, loan documents, vendor contracts, construction agreements, license agreements, and settlement-related documents.
- Coordinate with outside counsel on litigation, transactional, healthcare regulatory, lending, real estate, construction, and corporate matters.
- Track open legal issues, deadlines, pending responses, approvals, signature status, and next steps.
- Review documents for consistency, missing information, legal names, dates, dollar amounts, business terms, signature blocks, exhibits, and document versions.
- Prepare concise summaries of legal documents and key business terms for internal review.
- Identify when matters require attorney review, business approval, outside counsel input, or executive escalation.
Healthcare Operations and Regulatory Coordination
- Support healthcare-related projects involving ambulatory surgery center operations, regulatory matters, payor contracting, physician arrangements, anesthesia coverage, billing issues, audits, consultants, and operational reviews.
- Coordinate communications with DOH consultants, accreditation consultants, billing vendors, anesthesia groups, healthcare professionals, outside counsel, and internal teams.
- Organize materials for regulatory submissions, audits, lender diligence, payor discussions, facility expansion matters, and healthcare project reviews.
- Maintain status lists for open healthcare matters, including approvals, inspections, reimbursement strategy, service arrangements, and unresolved operational issues.
- Follow up with consultants and professionals to obtain clear answers on timing, approvals, inspections, reimbursement, and compliance-related questions.
Real Estate, Construction, and Development Support
- Assist with active real estate, construction, financing, landlord-tenant, and development matters across affiliated companies and projects.
- Track construction agreements, subcontractor documents, insurance certificates, lien waivers, payment issues, change orders, delay claims, indemnity issues, and vendor disputes.
- Coordinate with general contractors, subcontractors, property managers, engineers, architects, consultants, lenders, and outside counsel.
- Assist with lender diligence, environmental reports, tax projections, ICAP projections, loan extensions, lease issues, unit allocations, title items, and financing requests.
- Maintain project trackers so management can quickly understand what is open, who is responsible, what is overdue, and what decision is needed.
Litigation, Dispute, and Claim Tracking
- Maintain litigation and dispute trackers covering pending claims, threatened claims, demand letters, appeals, judgments, tenant breaches, vendor disputes, indemnity claims, insurance issues, and settlement discussions.
- Coordinate with outside counsel regarding deadlines, filings, responses, discovery, appeals, insurance tenders, settlement strategy, and enforcement issues.
- Prepare factual timelines, document packages, and issue summaries for counsel and management.
- Follow up with attorneys and business teams to ensure disputes do not sit unresolved.
- Help management understand decisions needed, including whether to settle, escalate, enforce, tender to insurance, pursue indemnity, or preserve claims.
Executive Follow-Up and Project Management
- Prepare daily or weekly open-item lists, meeting notes, status updates, issue summaries, decision memos, and follow-up emails.
- Track who owes what, what has been sent, what is overdue, and what requires escalation.
- Prioritize matters based on urgency, financial exposure, legal risk, business importance, and deadlines.
- Follow up with internal and external parties in a professional, persistent, and timely manner.
- Prepare clear summaries that explain the issue, why it matters, who is responsible, the deadline, available options, and the decision required.
Document Organization and Information Management
- Organize electronic files, contracts, correspondence, notices, diligence materials, invoices, exhibits, legal drafts, closing documents, and consultant materials.
- Create and maintain trackers for agreements, claims, projects, deadlines, payments, insurance, vendor issues, lender diligence, and regulatory submissions.
- Ensure important documents are easy to locate, properly labeled, and maintained in the correct folders.
- Review files to identify missing documents, unsigned agreements, incomplete exhibits, missing approvals, unresolved comments, and outdated versions.
- Maintain confidentiality and clean internal records across multiple related companies and projects.
Types of Matters Supported:
- Healthcare operations and surgery center expansion, including DOH and healthcare consultant coordination.
- Payor contracting, reimbursement strategy support, anesthesia arrangements, and physician service arrangements.
- Real estate development, construction, general contractor and subcontractor agreements.
- Commercial leases, license agreements, amendments, landlord notices, tenant breaches, and property-related issues.
- Lender diligence, loan extensions, environmental reports, title items, ICAP projections, and financing requests.
- Corporate governance, operating agreements, member consents, ownership disputes, and business operations across affiliated companies.
- Vendor disputes, payment disputes, litigation coordination, appeals, judgments, claims, indemnity, insurance issues, audit attorney letters, and pending claim summaries.
Qualifications:
- Juris Doctor (J.D.) degree from an accredited law school required.
- Recent law school graduates awaiting admission to the New York Bar are encouraged to apply.
- Admission to the New York State Bar or eligibility for admission in the near term is strongly preferred.
- Experience level: Newly admitted attorneys through junior attorneys with approximately 1–3 years of relevant legal experience.
- Demonstrated experience or exposure to one or more of the following practice areas is preferred:
- Real estate
- Healthcare law
- Construction law
- Contract drafting and negotiation
- Litigation support
- Corporate law
- In-house legal or corporate operations
- Strong legal research, writing, and analytical skills.
- Ability to manage multiple assignments, meet deadlines, and work both independently and collaboratively in a team environment.
- Bilingual English and Mandarin or Cantonese is preferred but not required.
- Excellent communication and organizational skills with attention to detail.
Ideal Candidate Profile:
The ideal candidate is organized, persistent, detail-oriented, calm under pressure, practical, professional, and comfortable with ambiguity. This person can look at a messy or unresolved matter, identify what is open, organize the facts, follow up with the right people, and prepare a clear summary for decision-making.
The successful candidate will help reduce bottlenecks, improve follow-up, protect deadlines, and make sure business-critical legal, operational, construction, healthcare, financing, and dispute-related matters do not fall through the cracks.
Employer Description:
FSA Capital is a New York City-based real estate development and investment firm focused on high-quality residential, commercial, and mixed-use projects across Queens, Brooklyn, and Long Island City. Headquartered in Flushing, we take a hands-on, end-to-end approach to creating spaces that deliver lasting value for tenants, buyers, and the communities we serve.
Equal Opportunity Employer:
FSA Capital is an equal opportunity employer, and we foster an inviting, inclusive, and collaborative environment. Employment decisions are based on merit, qualifications, and business needs, without regard to any characteristic protected by applicable federal, state, or local law.
Benefits:
- Health insurance
- Paid sick time
- Paid time off
- Retirement plan
Work Location: Queens, NY
Pay: $65,000.00 - $100,000.00 per year
Benefits:
- Health insurance
- Paid time off
- Retirement plan
Work Location: In person
