Top 15838 Service office manager Jobs in New York, Ny

Office Manager
HEARTSHARE HUMAN SERVICES OF NEW YORK —Brooklyn, NY
- $70,000 - $80,000 a year
- Email
- Mid-level
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
CLERICAL ASSOCIATE
FIRE DEPARTMENT —Brooklyn, NY
- $46,503 - $73,002 a year
- Full-time
- Office
- Microsoft Office
- Administrative experience
- Loan forgiveness
1d
Appointments Manager
OFFICE OF THE MAYOR —Manhattan, NY
- $85,000 - $100,000 a year
- Full-time
- Mid-level
- Office
- 3 years
- Loan forgiveness
MEDICAID ELIGIBILITY VERIFICATION SPECIALIST
Agency HRA/DEPT OF SOCIAL SERVICES —Manhattan, NY
- $61,656 - $70,904 a year
- Full-time
- High school
- Data analysis skills
- Mid-level
- Loan forgiveness
- Food provided
Front Desk Staff - Part-Time (Saturday & Sunday 12am-8am)
Transitional Services For New York Inc —Queens, NY
- $24.72 an hour
- Part-time
- High school diploma or GED
- Rehabilitation center
- Typing
Quick Apply
Registered Dietitian Nutritionist
Jewish Family Service of Central New Jersey —Elizabeth, NJ
- $40 an hour
- Per diem
- Hybrid work
- Background check
- Mid-level
- Master's degree
Quick Apply
12d
Regional Risk Manager
Tutor Perini Corporation —New Rochelle, NY
- $125,000 - $150,000 a year
- Full-time
- 5 years
- Office
- US work authorization
Dental Office Biller
Complete Dental Care —Brooklyn, NY
- From $28 an hour
- Full-time
- Dental office
- Mid-level
- In-person
- Paid holidays
- 401(k)
Quick Apply
5d
Bilingual Chinese HR Coordinator
DHCare HomeHealth Inc. —Jamaica, NY
- $23 - $27 an hour
- Full-time
- Writing skills
- English
- High school diploma or GED
Quick Apply
5d
Director of Institutional Giving
Healing New York —New York, NY
- $125,000 a year
- Email
- Hybrid work
- 6 years
- Office
- Bachelor's degree
- 403(b) matching
- Health savings account
Quick Apply
BUSINESS TECHNOLOGY MANAGER - GUIDEWIRE INSURANCE SUITE - AVIATION INSURANCE
United States Aviation Underwriters, Inc./USAIG —New York, NY
- $140,000 - $200,000 a year
- Full-time
- Hybrid work
- Background check
- Azure
- Computer Science
- Health savings account
- Health insurance
Quick Apply
Assistant Property Manager
Dolphin Property Services LLC —Brooklyn, NY
- $62,500 - $65,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Mechanical Engineer
Salas O'Brien, Inc. —New York, NY
- $100,000 - $125,000 a year
- Hybrid work
- 5 years
- Research
- Mid-level
- Paid holidays
- Health insurance
Sales Manager
Nine Orchard Hotel (MML Hospitality) —New York, NY
- $100,000 - $120,000 a year
- Full-time
- Hotel
- Travel
- US work authorization
- Health insurance
- Dental insurance
Quick Apply
OPWDD Field Supervisor
Goodwill Industries of Greater NY & Northern NJ —Astoria, NY
- $50,000 - $60,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- 3 years
- Commuter assistance
- Health insurance
6d
Director of Child Care Services
Child Development Support Corporation —Brooklyn, NY
- $80,000 - $95,000 a year
- Full-time
- Background check
- 5 years
- Master's degree
- Health insurance
- Dental insurance
Quick Apply
School Bus Transportation Company - Safety Supervisor
New York City School Bus Umbrella Services, Inc. —Brooklyn, NY
- $80,000 - $85,000 a year
- Full-time
- CDL B
- CPR Certification
- 5 years
- Paid holidays
- Health insurance
Quick Apply
RN Case Manager - MLTC
RCM Health Care Services —Bronx, NY
- $100,000 - $125,000 a year
- Full-time
- Hybrid work
- Nursing
- RN License
- Hospital
Quick Apply
Clinical Care Manager, Registered Nurse
RYAN-CHELSEA CLINTON COMMUNITY HEALTH CENTER —New York, NY
- $135,000 - $145,000 a year
- Full-time
- Spanish
- Nursing
- Microsoft Excel
Quick Apply
Clinical Director LCSW *Required*
ICL —Brooklyn, NY
- $115,000.00 - $118,449.97 a year
- Full-time
- Management
- 5 years
- Licensed Clinical Social Worker
- Health savings account
- Health insurance
Quick Apply

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service office manager jobs near new york, ny

Office Manager

HEARTSHARE HUMAN SERVICES OF NEW YORK -
Brooklyn, NY

Quick Apply

Job Details

Full-time
$70,000 - $80,000 a year

Benefits

Health insurance
Dental insurance
Flexible spending account
Tuition reimbursement
Employee assistance program
Vision insurance
403(b)
Life insurance

Qualifications

Vendor relationship building
High school diploma or GED

Full Job Description

The Office Manager is the single point of accountability for the day-to-day operation of Heartshare's central office at 330 Jay Street. The role designs, documents, maintains, and enforces the systems that keep the floor running; owns the physical environment and shared spaces end to end; supervises the Central Operations Coordinator and front desk coverage; and serves as the first point of contact for the operational needs of the office. The position exists to make central-office operations self-sustaining, so that issues are anticipated and resolved on the floor rather than escalated to leadership.

Primary Responsibilities and Essential Functions of Position:

Floor and facilities ownership

Own the day-to-day condition and functioning of the 330 Jay Street floor end to end
Maintain cleanliness and readiness of shared spaces (cafe, kitchen, training and conference rooms, restrooms, etc.)
Proactively identify and resolve facility issues (stocking, repairs, cleaning) before they are escalated
Ensure vending and cafe supplies are stocked and equipment is functioning

Systems and process

Design, document, communicate, stress-test, and maintain standard operating procedures for office functions (mail and package flow, seating and floor map, room booking, supply ordering, vendor scheduling, etc.)
Sustain adherence to those systems, redirecting staff to the correct process
Maintain the floor map and seating plan in partnership with the Coordinator

Vendor and resource management

Manage vendor relationships and schedules (cleaning, junk removal, locksmith, repairs, equipment) and hold them accountable
Maintain inventory and oversee distribution of supplies and equipment

Supervision and front desk

Supervise the Central Operations Coordinator and front desk coverage; set clear expectations, hold the team accountable, and coach for increased autonomy
Oversee reception and the visitor-management system; maintain the no-unannounced-visitor policy and accurate visitor information for security
Provide front desk coverage when scheduled reception staff are out

Project coordination and point of contact

Lead or coordinate office projects (office upgrade phases, space reconfiguration, lactation room conversion, etc.) with clear timelines and end dates
Serve as the central operational point of contact; triage and route requests so they do not default to senior leadership
Partner with Employee Engagement team to plan and run the 330 Jay Street event calendar: sit down together to plan the calendar, set dates, book the space, and coordinate food, with Coordinator support. Split the on-floor event slate. Propose activities, survey the floor, and hold Teams floor meetings to improve on-floor engagement

Finance and on-site administration

Manage on-site petty cash for 330 Jay Street: disbursements, reimbursements, and the records the COO reviews, including the HR share of petty cash held on site
Process and submit 330 Jay Street office invoices through KissFlow (parking garage, building maintenance, and recurring office costs, etc.)

Special projects and other duties as assigned within the scope of the role.

Qualifications, Knowledge, Skills, and Abilities:

HS Diploma or equivalent Required ; Associate or Bachelor degree in business administration, operations, or a related field Preferred
Physical Demands and Travel Requirements:

Occasionally moves about inside an office
Occasionally moves office equipment weighing up to 25 pounds
May occasionally travel to program sites and for agency events

Three or more years in office management, facilities, or operations coordination, preferably in a nonprofit or multi-program environment; supervisory experience preferred.
Systems thinking and process design; able to build, document, and sustain standard operating procedures
Proactive problem-spotting; identifies and resolves issues without being prompted
Strong organizational and project-management skills
Vendor management; able to hold vendors accountable to scope and service levels
Supervisory and coaching ability
Clear written and verbal communication
Proficiency with Microsoft Office Suite, scheduling systems, and visitor-management platforms (for example, Envoy)
Discretion, professionalism, and sound judgment

Benefits

At HeartShare we offer a comprehensive benefit package based on full-time/part-time status. You can expect:

Rewarding work in a team environment.
Paid vacation, sick, personal days, and holidays.
403(B) retirement plans with employer contribution.
Health, dental, vision and life insurance.
Employee Assistance Program (EAP).
Flexible spending account (Dependent Care, Medical, Parking, and Transit).
Employee appreciation programs and events.
Tuition assistance program.
Professional development opportunities.
Wellhub discount
Verizon Wireless discount.
BJs membership discount.
Discounts on Broadway tickets, movie tickets, theme parks, sporting events, gift certificates & more.

HeartShare is an Equal Opportunity Employer (EOE). If you need to request accommodation during the recruiting process, please reach out to [email protected].

About Heartshare

Who WE ARE:

For over 150 years, Heartshare has been dedicated to championing and empowering New Yorkers society has too often overlooked and underestimated.

Quick Apply

Refine Your Search

service office manager jobs in new york, ny

Office Manager

CLERICAL ASSOCIATE

Appointments Manager

MEDICAID ELIGIBILITY VERIFICATION SPECIALIST

Front Desk Staff - Part-Time (Saturday & Sunday 12am-8am)

Registered Dietitian Nutritionist

Regional Risk Manager

Dental Office Biller

Bilingual Chinese HR Coordinator

Director of Institutional Giving

BUSINESS TECHNOLOGY MANAGER - GUIDEWIRE INSURANCE SUITE - AVIATION INSURANCE

Assistant Property Manager

Mechanical Engineer

Sales Manager

OPWDD Field Supervisor

Director of Child Care Services

School Bus Transportation Company - Safety Supervisor

RN Case Manager - MLTC

Clinical Care Manager, Registered Nurse

Clinical Director LCSW Required

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