Top 1059 Special projects assistant Jobs in New York, Ny

Executive Assistant
CIM Group, LP —New York, NY
- $80,000 - $110,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Wellness program
- Paid parental leave
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Special Assistant
Incandescent —New York, NY
- $85,000 - $95,000 a year
- Full-time
- Research
- Mid-level
- Health insurance
- Dental insurance
Special Assistant
State of New York - Homeland Security and Emergency Services, Division of —New York, NY
- $115,283 - $145,682 a year
- Full-time
- Background check
- Data analysis skills
- Research
11d
Intake Assistant
Services For The Underserved, Inc. —New York, NY
- $55,000 - $60,000 a year
- Full-time
- Remote
- Writing skills
- Office
- Residential
- Paid time off
Executive Offices - Executive Assistant
Blackstone Group —New York, NY
- $120,000 - $165,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
Personal Assistant Needed for Family in Brooklyn
Tiny Treasures Nanny Agency —Brooklyn, NY
- $40 - $45 an hour
- Full-time
- Childcare
- Google Workspace
- Writing skills
- Paid time off
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Internal Audit - Executive Assistant
Blackstone Group —New York, NY
- $120,000 - $165,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Executive, Personal Assistant
RTW Investments —New York, NY
- $125,000 - $150,000 a year
- Weekends as needed
- Hybrid work
- Hospitality
- Google Workspace
- 7 years
- Health insurance
- Life insurance
Editorial Assistant, Basic Books Group
Hachette Book Group —New York, NY
- $52,500 a year
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Research
- Commuter assistance
- AD&D insurance
Administrative Aide - Executive Programs
New York University —New York, NY
- $39.13 an hour
- Full-time
- Hybrid work
- Mid-level
- Office
- 3 years
Utilization Review Assistant
Odyssey House INC —New York, NY
- $27.47 - $34.29 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Commuter assistance
- Disability insurance
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Household Manager & Family Assistant (with Administrative & Organizational Support)
Sage Haus —New York, NY
- $40 - $45 an hour
- Part-time
- Background check
- CPR Certification
- Research
Quick Apply
Administrative Aide II
New York University —New York, NY
- $39.13 an hour
- Full-time
- Hybrid work
- Writing skills
- Mid-level
- Office
Executive Assistant, NA Regional
Ralph Lauren —New York, NY
- $22.60 - $41.75 an hour
- Overtime
- Mid-level
- Office
- Travel
1d
Project Coordinator
NYU Langone Health —New York, NY
- $66,300 - $70,350 a year
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Wellness program
Personal Assistant to CEO
Spencer's Spa —New York, NY
- $45 - $55 an hour
- Full-time
- 5 years
- Research
- Mid-level
Quick Apply
Events Administrative Assistant
Melville Management Corp —New York, NY
- $100,000 a year
- Full-time
- Mid-level
- Bachelor's degree
- Travel
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Urban Farms Assistant
Services For The Underserved, Inc. —New York, NY
- $16.61 - $17.27 an hour
- Part-time
- Carpentry
- No experience needed
- Construction experience
- Paid time off
Executive Assistant to Chair, Department of Psychiatry (100% onsite)
NYU Langone Health —New York, NY
- $70,481.60 - $106,180.20 a year
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Psychiatry
- Wellness program
Executive Assistant
FIGS —New York, NY
- $85,000 - $95,000 a year
- Evenings as needed
- Remote
- Google Workspace
- Microsoft Outlook
- 5 years
- Employee stock purchase plan
- Paid holidays
Quick Apply

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special projects assistant jobs near new york, ny

Executive Assistant

CIM Group, LP -
New York, NY

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Job Details

Full-time
$80,000 - $110,000 a year

Benefits

Wellness program
Paid parental leave
Health savings account
Disability insurance
Health insurance
Dental insurance
Paid time off
Parental leave
Vision insurance
401(k) matching
Volunteer time off
Bereavement leave

Qualifications

Microsoft Excel
Microsoft Outlook
Executive administrative support
Video conferences (communication methods)
Managing executive calendars
Logistics planning

Full Job Description

ABOUT CIM GROUP:
CIM is a community-focused real estate and infrastructure owner, operator, lender, and developer. Our team of experts works together to identify and create value in real assets, benefiting the communities in which we invest. Back in 1994, our three founders focused on projects in Southern California neighborhoods. Today, we are a diverse team of 900+ employees with projects across the Americas. Our projects have delivered jobs; created comfortable places to live, work, and relax; and provided necessary and sustainable infrastructure. Our focus on enhancing communities is unwavering, and we strive to make an even greater impact in the years to come. Join us and make an impact today!

POSITION PURPOSE:
The Executive Assistant provides high-volume, high-priority support to a fast-paced senior executive and a team of senior leadership professionals. This role serves as a trusted partner, enabling leadership to operate efficiently by managing complex logistics, anticipating needs, and ensuring seamless coordination across internal and external stakeholders. The ideal candidate is highly organized, proactive, discreet, and thrives in a fast-paced, client-facing environment.

RESPONSIBILITIES:

Provide comprehensive administrative support to a top-level executive and multiple senior leaders, including calendar management (across multiple time zones), meeting coordination, and travel planning.
Proactively manage and prioritize competing demands, ensuring leaders are prepared for meetings, presentations, and key engagements.
Arrange detailed domestic travel itineraries, including flights, accommodations, and logistics; anticipating travel needs and proactively adjust plans as business priorities shift.
Mange the coordination of meetings including technology and refreshment set-up, preparation of meeting materials (e.g. agenda and presentation), etc.
Set-up and maintain departmental and/or management files according to established criteria.
Event planning responsibilities including but not limited to; planning corporate events, and booking related travel.
Prepare and process expense reports. Reconcile charges to Corporate and/or business credit card(s) and review, approve, code, and process invoices related to departmental expenses including but not limited to: setting up vendors, ensuring appropriate insurance coverage is obtained and submitted, and tracking payments to ensure timely payments.
Serve as a reliable point of contact between executives, internal teams, and external partners.
Handle sensitive and confidential information with the highest level of discretion.
Performs other duties, including special projects, as assigned.

EDUCATION/EXPERIENCE REQUIREMENTS: (including certification, licenses, etc.)

Bachelor’s degree and/or related experience preferred.
5-10 years of experience in an administrative assistant role.
Experience supporting multiple executives simultaneously, with demonstrated ability to prioritize competing demands, preferably within fast-paced environment.
Proven ability to manage complex calendars and logistics at an executive level.
Strong proficiency in Microsoft Office including Outlook, Word, Excel, PowerPoint required.
Experience with video conferencing software is preferred.
Experience with accounts payable software desirable.
Experience with office equipment such as printers, copiers, scanners, mail metering machines.

ABOUT YOU:

Exercises sound judgment and discretion, making timely, well-informed decisions to resolve issues and navigate competing priorities in a fast-paced environment.
Exhibits a strong ownership mindset, consistently responding to requests with urgency and accountability while ensuring tasks and deliverables are completed accurately and on time.
Maintains a professional, polished presence, serving as a trusted representative of senior leadership and positively reflecting the organization in all interactions.
Communicates with clarity and confidence, effectively engaging with stakeholders across all levels of the organization, including senior executives, external partners, and boards of directors.
Handles sensitive and confidential matters with discretion and tact, responding thoughtfully and effectively to complex or high-stakes inquiries and concerns.
Demonstrates strong business acumen.

WHAT CIM OFFERS:
At CIM, we believe our success stems from our collective efforts, and we are committed to providing well-rounded support and resources for our employees. In addition to a competitive compensation plan, CIM offers a comprehensive benefits program for employees to thrive both inside and outside of work. Eligible employees can enjoy a wide range of benefits, including:

A variety of Medical, dental, and vision benefit plans
Health Savings Account with a generous employer contribution
Company paid life and disability insurance
401(k) savings plan, with company match
Comprehensive paid time off, including: vacation days, 10 designated holidays, sick time, and bereavement leave
Up to 16 hours of volunteer time off
Up to 16 weeks of Paid Parental Leave
Ongoing professional development programs
Wellness program, including monthly and quarterly prizes
And more!

Actual base salary considers several factors including but not limited to geography, job-related knowledge, experience, and budget. The start of the salary range is typically associated with the minimum experience required. At CIM, base pay is one part of the total compensation package. This role is eligible for bonus pay in addition to base salary. The anticipated base salary range for the position in New York, NY is $80,000 - $110,000.

#LI-SP1

HOW WE FEEL ABOUT DIVERSITY AND INCLUSION:
At CIM Group, we believe that the unique perspectives and backgrounds of our employees enhance everything we do. We are committed to fostering an inclusive environment where diversity is not only respected but celebrated. We strive to ensure that our workplace is free from discrimination and harassment, allowing everyone to contribute meaningfully and feel a sense of belonging. As an equal opportunity employer, we strictly prohibit any form of unlawful discrimination and adhere to the laws enforced by the EEOC. Our goal is to provide a safe and supportive environment where all employees can grow and make impactful contributions together.

Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on CIM Group._ Please inform our Talent team if you need any assistance completing any forms or to otherwise participate in the application process._

CIM is committed to maintaining the confidentiality and privacy of your personal and financial information. Please click here for our Privacy Policy.

CIM does not accept unsolicited resumes from Agencies. Any unsolicited resumes received from Agencies will be considered property of CIM and no fees will be due or paid. If you wish to become an approved Agency with CIM or any of its Affiliates, please contact a member of the CIM Talent Acquisition Team.

#INDHP

Work Location: In person

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Refine Your Search

special projects assistant jobs in new york, ny

Executive Assistant

Special Assistant

Special Assistant

Intake Assistant

Executive Offices - Executive Assistant

Personal Assistant Needed for Family in Brooklyn

Internal Audit - Executive Assistant

Executive, Personal Assistant

Editorial Assistant, Basic Books Group

Administrative Aide - Executive Programs

Utilization Review Assistant

Household Manager & Family Assistant (with Administrative & Organizational Support)

Administrative Aide II

Executive Assistant, NA Regional

Project Coordinator

Personal Assistant to CEO

Events Administrative Assistant

Urban Farms Assistant

Executive Assistant to Chair, Department of Psychiatry (100% onsite)

Executive Assistant

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