Top 110 Accounting administrator Jobs in New York Ny

Office Administrator / Billing Coordinator (Part Time)
Catan Energy Solutions —New York, NY
- $35 - $45 an hour
- 8 hour shift
- Hybrid work
- Google Workspace
- Writing skills
- Office
Quick Apply
Administrative Staff Analyst NM3
POLICE DEPARTMENT —New York, NY
- $118,873 - $190,015 a year
- Full-time
- Research
- Mid-level
- Office
- Paid holidays
- Health insurance
Payroll & Administrative Services Coordinator
Research Foundation of The City University of New York —New York, NY
- $59,000 - $65,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Mid-level
- Office
Coordinator of Administrative Services
Research Foundation of The City University of New York —New York, NY
- $59,000 - $62,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Mid-level
- Office
Budget Administrator
New York University —New York, NY
- $70,000.00 - $70,009.50 a year
- Full-time
- Hybrid work
- Word processing
- Data analysis skills
- Mid-level
Business Manager, Finance & Operations
Confluence Philanthropy —Manhattan, NY
- $70,000 - $80,000 a year
- Email
- Hybrid work
- Background check
- Mid-level
- Office
Quick Apply
Construction Administrative Coordinator
Woodmont Properties —Fairfield, NJ
- $70,000 - $90,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Administrative Assistant, Accounting
Related —New York, NY
- $31.25 - $36.06 an hour
- Full-time
- Hybrid work
- ERP systems
- Office
- Residential
Payroll and Labor Allocation Administrator
Center For Family Life in Sunset Park —Brooklyn, NY
- $33 - $39 an hour
- Full-time
- Mid-level
- Office
- Finance
- 403(b) matching
- Disability insurance
Client Accounts Administrator - ET
DLA Piper —New York, NY
- $41.20 - $62.78 an hour
- Overtime
- Hybrid work
- 5 years
- Writing skills
- Research
- Health insurance
- Dental insurance
14d
Senior Procurement and Payables Administrator
Research Foundation of The City University of New York —New York, NY
- $71,518.76 - $83,329.20 a year
- Full-time
- Customer service
- Writing skills
- Finance
Audit Administrator
N Y C District Council Carpenters Welfare Fund —New York, NY
- $67,496 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Paid time off
Quick Apply
Administrator
New York State Psychiatry Institute —New York, NY
- $67,552 - $70,686 a year
- Full-time
- Oracle
- Customer service
- Adults
Quick Apply
Lease Administrator
Barnes & Noble, Inc. —New York, NY
- $100,000 - $115,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- 5 years
- Paid parental leave
- Paid holidays
Accounting Administrator
Structure Tone —New York, NY
- $65,000 - $75,000 a year
- Full-time
- Customer service
- Mid-level
- Office
- Health savings account
- AD&D insurance
2d
Assistant Bookkeeper & Office Administrator
King C Iron Works —Brooklyn, NY
- $20 - $32 an hour
- 8 hour shift
- Microsoft Outlook
- Office
- Finance
- 401(k)
Quick Apply
Deal Administrator - Trade Finance
ING —New York, NY
- $80,000 - $102,000 a year
- Hybrid work
- Mid-level
- Analysis skills
- 4 years
- Health insurance
- Paid time off
Senior Administrative Manager, Tandon Payroll
New York University —Brooklyn, NY
- $100,000 - $120,000 a year
- Full-time
- Hybrid work
- Google Workspace
- Customer service
- Writing skills
IT BUDGET & CONTRACT SPECIALIST
Agency HRA/DEPT OF SOCIAL SERVICES —Brooklyn, NY
- $75,000 - $115,000 a year
- Full-time
- Computer Science
- Office
- Contracts
- Loan forgiveness
- Food provided
Part-Time Accounts Payable / Accounts Receivable and Administrative Clerk
PKF O'Connor Davies —New York, NY
- $28 - $35 an hour
- Part-time
- Mid-level
- Office
- 3 years
Quick Apply

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Office Administrator / Billing Coordinator (Part Time)

Catan Energy Solutions
New York, NY

Quick Apply

Job Details

Contract
$35 - $45 an hour

Qualifications

Computer operation
Google Workspace
Executive administrative support
Attention to detail
QuickBooks

Full Job Description

Position Summary

The Office Administrator / Billing Coordinator keeps CES running day to day. This is a 3 day (24H) per week job paying $35-$45 per hour. Reporting to the Owner, you’ll record incoming bills, invoice customers and follow up until they pay, send equipment tracking and order updates to customers, send the firm’s marketing emails, schedule service calls, and keep the company calendar. It’s a mix of billing coordination, customer communication, and office administration. Success takes organization, reliable follow-through, and clear communication with minimal supervision. The only requirement is being very organized, detail oriented, and able to learn new systems. Everything can be learned on the job.

What You’ll Own

Billing & Invoicing (the core of this role)

Record incoming vendor and manufacturer bills accurately and on time
Create and send customer invoices
Follow up on outstanding invoices by phone and email until they’re paid
Keep an accurate view of what’s owed and when (aging) and resolve billing questions professionally
Record incoming payments (ACH, check, card)

Order & Equipment Tracking

Track equipment orders from purchase order through shipment and delivery
Send tracking numbers and shipment updates to customers and reps
Follow up with manufacturers on lead times and delivery dates
Flag delays early and keep the team and customer informed

Marketing & Communications

Send the firm’s marketing emails and manufacturer-line spotlight campaigns (HubSpot)
Keep contact lists clean and up to date in the CRM
Coordinate promotional sends, event invitations, and follow-ups

Scheduling & Calendar

Schedule service calls and coordinate timing between customers, technicians, and manufacturers
Own and maintain the company calendar
Set up meetings, appointments, and reminders for the team

Office Administration

Order supplies and manage office / vendor coordination
Keep digital and physical files organized
Provide general administrative support to ownership

Who We’re Looking For

Highly organized and reliable—nothing falls through the cracks
A self-starter who follows through without being managed
A clear, professional communicator in writing and by phone
Detail-oriented with invoices, tracking, and scheduling
Comfortable learning and using software (QuickBooks, HubSpot, Google Workspace)
Enjoys keeping an operation organized and on schedule

Qualifications

No prior administration required/ willing to learn and fast learner is acceptable
Comfortable with, or able to quickly learn, QuickBooks Online to record bills and send invoices
Comfortable with, or able to quickly learn, a CRM / email marketing tool (HubSpot a plus)
Strong Excel / Google Sheets and general computer skills
Excellent written and verbal communication; confident on the phone
Able to juggle multiple priorities and stay organized
Plus: experience in HVAC, construction, distribution, or another equipment or service business
Located within commuting distance of Midtown Manhattan

What Success Looks Like — First 90 Days

Bills are recorded promptly and customer invoices go out on time
Outstanding invoices are followed up on consistently and receivables stay current
Equipment tracking and order updates reach customers reliably
Marketing emails go out on schedule
Service calls are scheduled smoothly and the company calendar is accurate and current
The office runs in an organized, responsive way with minimal oversight

Compensation & Benefits

$35-45 / hour based on experience
Tuesday, Wednesday, Thursday | 8 Hours Per Day / 24 Hours per Week Guaranteed

How to Apply

Send your résumé and a brief note about your experience to Matthew Catan at [email protected], or apply directly through this posting.

About Catan Energy Solutions

Catan Energy Solutions (CES) is a commercial and industrial HVAC manufacturers’ representative firm with roughly 40 years serving the New York City, Long Island, and New Jersey market. We are the local sales, application-engineering, and technical-support arm for more than 20 manufacturer lines. Our customers are mechanical engineers, contractors, building owners, and facility operators.

This is a newly created role. As the firm grows, we need one organized, reliable person to keep billing, orders, and the office running day to day—working directly with the owner.

Pay: $35.00 - $45.00 per hour

Work Location: Hybrid remote in New York, NY 10018

Quick Apply

Refine Your Search

accounting administrator jobs in new york ny

Office Administrator / Billing Coordinator (Part Time)

Administrative Staff Analyst NM3

Payroll & Administrative Services Coordinator

Coordinator of Administrative Services

Budget Administrator

Business Manager, Finance & Operations

Construction Administrative Coordinator

Administrative Assistant, Accounting

Payroll and Labor Allocation Administrator

Client Accounts Administrator - ET

Senior Procurement and Payables Administrator

Audit Administrator

Administrator

Lease Administrator

Accounting Administrator

Assistant Bookkeeper & Office Administrator

Deal Administrator - Trade Finance

Senior Administrative Manager, Tandon Payroll

IT BUDGET & CONTRACT SPECIALIST

Part-Time Accounts Payable / Accounts Receivable and Administrative Clerk

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