Administrative Assistant
Hospital for Special Surgery —New York, NY
- $30.77 - $46.84 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Inventory management
- Office
Administrative Aide
New York University —New York, NY
- $39.13 an hour
- Full-time
- Hybrid work
- Writing skills
- Mid-level
- Office
Administrative Assistant
Blackstone Group —New York, NY
- $70,000 - $130,000 a year
- Full-time
- Microsoft Outlook
- Office
- 1 year
Receptionist
Partners Group —New York, NY
- $70,000 - $85,000 a year
- Office
- Communication skills
- Entry level
- Disability insurance
- Health insurance
Administrative Assistant
Columbia University —New York, NY
- $67,500 - $72,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Administrative Assistant - HR
Nomura —New York, NY
- $85,000 - $110,000 a year
- Mid-level
- Office
- 3 years
- Paid time off
- Parental leave
Administrative Assistant
Nomura —New York, NY
- $95,000 - $120,000 a year
- Mid-level
- Office
- Bachelor's degree
- Paid time off
- Parental leave
Administrative Assistant II
Estee Lauder —New York, NY
- $33.30 - $52.30 an hour
- Full-time
- Microsoft Outlook
- Customer service
- Mid-level
- Paid holidays
- Disability insurance
10d
Administrative Aide II
New York University —New York, NY
- $39.13 an hour
- Full-time
- Hybrid work
- Word processing
- Writing skills
- Mid-level
Administrative Aide - Executive Programs
New York University —New York, NY
- $39.13 an hour
- Full-time
- Hybrid work
- Customer service
- Mid-level
- Office
Administrative Assistant
Hines —New York, NY
- $65,000 - $75,000 a year
- Overtime
- Microsoft Excel
- Mid-level
- Office
Administrative Assistant
Arrow Search Partners —New York, NY
- $90,000 - $110,000 a year
- Mid-level
- Office
- 3 years
Receptionist
Arrow Search Partners —New York, NY
- $85,000 - $95,000 a year
- Office
- Bachelor's degree
- 1 year
Receptionist/Office Coordinator
Polsinelli —New York, NY
- $70,000 - $90,000 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- 3 years
- Free parking
- AD&D insurance
Administrative Assistant/Receptionist
QuadReal Property Group —New York, NY
- $70,000 - $80,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Health insurance
- Dental insurance
3d
Administrative Assistant
Howden Group Holdings —New York, NY
- $36 - $40 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
Administrative Coordinator
Columbia University —New York, NY
- $65,300 - $75,300 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
Administrative Assistant
Agency OFFICE OF THE MAYOR —Manhattan, NY
- $75,000 a year
- Full-time
- Research
- Mid-level
- Office
Office Administration
Agency DEPARTMENT OF TRANSPORTATION —New York, NY
- $62,868 - $97,593 a year
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Loan forgiveness
Administrative Coordinator - Business Office
The City University of New York (CUNY) —New York, NY
- $84,815 - $94,409 a year
- Word processing
- Research
- Mid-level
- Health insurance
- Paid time off

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Administrative Assistant

Hospital for Special Surgery -
New York, NY

Apply Now

Job Details

Full-time
$30.77 - $46.84 an hour

Qualifications

Office supply management
Stakeholder engagement
Office activity coordination
Microsoft Outlook
Business travel arrangements
Phone communication
Inventory management
Triage
Executive administrative support
Mail distribution
Analysis skills
Expense reports
Bachelor's degree
Task prioritization
Mail management
Office supply ordering
Mail processing
Managing executive calendars
Communication skills
Entry level
Office phone management

Full Job Description

How you move is why we’re here. ®
Now more than ever.

Get back to what you need and love to do.
The possibilities are endless...

Now more than ever, our guiding principles are helping us in our search for exceptional talent - candidates who align with our unique workplace culture and who want to maximize the abundant opportunities for growth and success.

If this describes you then let’s talk!

HSS is consistently among the top-ranked hospitals for orthopedics and rheumatology by U.S. News & World Report. As a recipient of the Magnet Award for Nursing Excellence, HSS was the first hospital in New York City to receive the distinguished designation. Whether you are early in your career or an expert in your field, you will find HSS an innovative, supportive and inclusive environment.

Working with colleagues who love what they do and are deeply committed to our Mission, you too can be part of our transformation across the enterprise.

Emp Status

Regular Full time

Work Shift

Day (United States of America)

Compensation Range

The base pay scale for this position is $30.77 - $46.84. In addition, this position will be eligible for additional benefits consistent with the role. The salary of the finalist selected for this role will be determined based on various factors, including but not limited to: scope of role, level of experience, education, accomplishments, internal equity, budget, and subject to Fair Market Value evaluation. The hiring range listed is a good faith determination of potential compensation at the time of this job advertisement and may be modified in the future.

What you will be doing

JOB DESCRIPTION

M-F 9am-5pm Onsite

Key Responsibilities

Administrative Support- Nursing Admin

Calendar Management: Manage scheduling and coordination of meetings with internal and/or external stakeholders with a clear sense of urgency and accuracy.

Communications Management: Respond to emails and phone calls promptly, routing inquiries to the appropriate individual and following up to ensure completion of tasks needed.

Office Administration: Coordinate office maintenance tasks, receive and triage mail, manage inventory of office and break room supplies as applicable, reconcile and approve invoices and expenses in a timely manner.

Dimensions Timekeeping: Ensure timely submission of Dimensions timekeeping reports for assigned cost centers.

Expense Management: Manages department invoices and processes payments as needed.

Meeting Preparation: Take ownership in ensuring meeting preparation is complete from an administrative support perspective including reserving conference rooms, supporting IT set-up and/or triaging, printing material as requested, ordering and preparing catering, etc.

Shared Coverage: Participate in a shared coverage model providing administrative support for other Administrative Assistants when out of office, as needed.

(if applicable) Travel Arrangements: Coordinate domestic and international travel arrangements, as needed, by reserving and coordinating flights, cars, hotels, etc.

Qualifications

Ability to work in a fast-paced and deadline-oriented environment.

Ability to manage multiple executives’ schedules and deliverables.

Ability to prioritize tasks and requests in order to meet deadlines with critical attention to detail.

Ability to work with ease and efficiency in high activity work environments.

Strong analytical, prioritizing, organizational, interpersonal, and problem-solving skills.

Strong verbal and written communication skills.

Demonstrated collaborative skills and ability to work well within a team.

Self-motivated with critical attention to detail, deadlines, and reporting.

High degree of proficiency in Microsoft Outlook.

In-person collaboration, working onsite 4 days per week and working remotely 1 day per week.

Note: In office requirements subject to change based on executive leader request.

EDUCATION REQUIRED
Bachelors or equivalent experience Bachelors preferred.

Non-Discrimination Policy
Hospital for Special Surgery is committed to providing high quality care and skilled, compassionate, reliable service to our community in a safe and healing environment. Consistent with this commitment, Hospital for Special Surgery provides care, admits, and treats patients and provides all services without regard to age, race, color, creed, ethnicity, religion, national origin, culture, language, physical or mental disability, socioeconomic status, veteran or military status, marital status, sex, sexual orientation, gender identity or expression, or any other basis prohibited by federal, state, or local law or by accreditation standards.

Apply Now

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