Top 106 Assistant to owner Jobs in New York Ny

Assistant Property Manager
Confidential —Bronx, NY
- $80,000 - $95,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Real Estate - Administrative Assistant
Blackstone Group —New York, NY
- $70,000 - $130,000 a year
- Full-time
- 7 years
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Executive Assistant (LTA)
DESRI —New York, NY
- $100,000 - $125,000 a year
- Day shift
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Paid time off
Executive Assistant
VTS —New York, NY
- $95,000 - $125,000 a year
- Monday to Friday
- Mid-level
- Office
- Residential
- Commuter assistance
- Health insurance
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Executive Assistant
Platinum Maintenance Se —New York, NY
- $85,000 - $125,000 a year
- Full-time
- Mid-level
- Office
- 3 years
Quick Apply
Administrative Assistant- Remote
Outstanding Home —Scarsdale, NY
- $25 - $35 an hour
- Email
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Office
- Flexible schedule
Quick Apply
6d
Executive Assistant
Philo —New York, NY
- $105,000 - $135,000 a year
- Full-time
- Research
- Office
- Analysis skills
- Commuter assistance
- Paid parental leave
Quick Apply
Administrative Assistant
DEPT OF CITYWIDE ADMIN SVCS —New York, NY
- $66,062 - $75,971 a year
- Full-time
- High school
- Writing skills
- Mid-level
- Work from home
- Loan forgiveness
Floating Assistant Community Manager - NY/NJ
Equity Residential —New York, NY
- $30.03 - $33.37 an hour
- Weekends as needed
- Clean driving record
- Computer literacy
- Writing skills
- Paid holidays
- Health insurance
EXECUTIVE ASSISTANT
New York Life —New York, NY
- $73,500 - $105,000 a year
- Overtime
- Hybrid work
- 7 years
- Microsoft Excel
- Microsoft Outlook
- Loan repayment program
- Adoption assistance
Workplace Operations Assistant
Addepar —New York, NY
- $40,000 - $62,000 a year
- Full-time
- Hospitality
- Office
- Administrative experience
Quick Apply
21h
Administrative Assistant, Legal & People
Socure —New York, NY
- $75,000 - $100,000 a year
- Full-time
- Google Workspace
- Mid-level
- Administrative experience
Floating Assistant Community Manager - NY/NJ
AvalonBay Communities —New York, NY
- $30.03 - $33.37 an hour
- Weekends as needed
- Clean driving record
- Computer literacy
- Writing skills
- Paid holidays
- Health insurance
1d
Executive Assistant
CIM Group, LP —New York, NY
- $80,000 - $110,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Wellness program
- Paid parental leave
Quick Apply
Floating Assistant Community Manager -NYC Metro, NJ
Equity Residential —New York, NY
- $30.03 - $33.37 an hour
- Weekends as needed
- Clean driving record
- Computer literacy
- Writing skills
- Paid holidays
- Health insurance
Executive Assistant
South River Group —New York, NY
- $70,000 - $85,000 a year
- Full-time
- Google Workspace
- Writing skills
- English
- 401(k)
- Paid time off
Quick Apply
10h
Assistant Property Manager Floater - New York, NY
Rose Associates Inc. —New York, NY
- $75,000 - $80,000 a year
- Full-time
- Marketing
- Inventory management
- Office
Quick Apply
Floating Assistant Community Manager -NYC Metro, NJ
AvalonBay Communities —New York, NY
- $30.03 - $33.37 an hour
- Weekends as needed
- Clean driving record
- Computer literacy
- Writing skills
- Paid holidays
- Health insurance
1d
Senior Administrative Assistant
New York Life —New York, NY
- $60,500 - $86,000 a year
- Overtime
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Loan repayment program
- Adoption assistance
Assistant Manager, Operations - Queens Center
Macerich Management Company —Elmhurst, NY
- $87,000 - $114,000 a year
- Mid-level
- Office
- Bachelor's degree
- Wellness program
- Paid holidays

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Assistant Property Manager

Confidential
Bronx, NY

Quick Apply

Job Details

Full-time
$80,000 - $95,000 a year

Benefits

Health insurance
Dental insurance
401(k)
Tuition reimbursement
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Accounts receivable
Microsoft Excel
Property management tools
Microsoft Outlook
High school diploma or GED
Bachelor's degree
Property management company experience

Full Job Description

Simone Development (SIMDEV): Simone Development is a full-service, privately held commercial and residential real estate investment and development company with a distinguished resume and reputation established over five decades. As a full-service developer, we have the ability to rapidly move any project from site selection, acquisition, financing, construction, leasing, property management and maintenance. The core principles that define the Simone organization are the stability, creativity and professional expertise of our management team; an aggressive long-term business plan; a commitment to excellence and tenant service; our close relationships with strategic partners, tenants, lenders, municipalities, and real estate professionals; a consistent ability to add value; and most importantly, our unwavering pursuit of visionary development.

For more than 25 years, Simone Healthcare Development has been designing, building, financing and managing successful medical office and healthcare facilities for some of the New York Metropolitan Area’s largest and most prestigious hospitals and medical practices. Simone specializes in creating custom-designed leading edge healthcare facilities including Ambulatory Surgical Centers, Cancer Treatment Centers, Radiology Centers, Urgent care Centers and Medical Specialty Offices.

Job Responsibilities

Assists Property Manager with day-to-day activities

Work with Property Management Coordinator to answer escalated phone calls and Building Engines requests from tenants. Coordinate with Property Manager issues, performance of work and dispatch of vendors.
Understand the limits of Landlord’s responsibility for each property so that tenant calls can be screened before Property Manager involvement.
Monitor the billable tracking for maintenance requests and ensure signed forms are received and billed back accordingly. Work with Property Management Coordinator using Building Engines to advise tenants about upcoming events such as building improvements.
Schedule Vendor meetings for Property Manager.
Monitor renewal dates for service contracts; assist the Property Manager in the preparation of service contracts and verify insurance is in place.
Assist Property Manager with preparation of RFPs.
Update monthly R & M budget for use in cash flow management and variance reporting.
Process Tenant Move-Out Notices.
Assist Property Managers with the preparation of annual budgets.
Insure 3 bids are received for any work over $10,000 and forwards proposals to the Property Manager with the budget/month budgeted.
For repair and maintenance work, direct Property Management Coordinator to prepare Purchase Order and follows up to be sure it is signed in accordance with company policy.
Process invoices through Payscan.
Maintain a master list of all utility meters numbers and account numbers.
Monitor utility accounts to switch over when Tenants move in or out for entire portfolio and when new properties are acquired.
Ensure that Property Inspections are completed and documented.
Coordinate compliance paperwork for FDNY, DOB, ECB, DEP Violations and updates spreadsheet as needed with Property Compliance Manager’s guidance and directives.
Close out Job Applications with Property Compliance Manager’s guidance and directives.
Ensure all Property Management vehicles and equipment are properly insured and registered and maintain related reports.
Assist/guide tenants concerning required/allotted signage and assists in making changes in building signage after renovation/construction.
Assure the maintenance team receives monthly vacant space listings to coordinate “For Lease” signage.
Maintains the document checklist for refinancing.

Accounts Receivable

Identify on a monthly basis, all past due tenants from Yardi, contacts and documents the results for the Property Managers.
Distribute information to key staff when executed Warrants of Eviction are received.
Complete Tenant Credit Adjustment forms, circulate for signature, and save in the Tenant Credit Adjustment folder and in Smart Cabinet.
Complete report for Property Managers when tenants call in an Incident Report and manage document flow

Other Duties

Maintain Landlord/Tenant Issues and Dispute Log by continuously updating and gathering information about tenants in legal process.
Update Accounts Receivables Summary Report.
Provide outside counsel with all information needed for legal actions – e.g., tenant ledgers, obtains Default Notice signatures from owners, etc.
Assure that Incident Reports are completed and sent to HUB and Property Manager.
Coordinate insurance claims, and schedules depositions.
Maintain spreadsheet for claims (i.e., slip and fall matters) and record all summonses.
Supervise Property Management Coordinator.
Assist with special projects as needed.
Set up and maintain files and other materials for quick and easy use.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required in this role. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

Additional Comments on Knowledge, Education, and Experience

High school diploma, GED or equivalent required
Bachelor's degree or equivalent experience preferred.
3 - 5 years' experience in real estate or property management required
Proficient knowledge of Microsoft Office software (Outlook, Excel and Word)
Proficient in Yardi

Job Type: Full-time

Pay: $80,000.00 - $95,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Tuition reimbursement
Vision insurance

Education:

Bachelor's (Required)

Experience:

Commercial Real Estate: 3 years (Required)
Yardi: 3 years (Required)

Ability to Commute:

Bronx, NY 10461 (Required)

Work Location: In person

Quick Apply

Refine Your Search

assistant to owner jobs in new york ny

Assistant Property Manager

Real Estate - Administrative Assistant

Executive Assistant (LTA)

Executive Assistant

Executive Assistant

Administrative Assistant- Remote

Executive Assistant

Administrative Assistant

Floating Assistant Community Manager - NY/NJ

EXECUTIVE ASSISTANT

Workplace Operations Assistant

Administrative Assistant, Legal & People

Floating Assistant Community Manager - NY/NJ

Executive Assistant

Floating Assistant Community Manager -NYC Metro, NJ

Executive Assistant

Assistant Property Manager Floater - New York, NY

Floating Assistant Community Manager -NYC Metro, NJ

Senior Administrative Assistant

Assistant Manager, Operations - Queens Center

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