Top 29 Recruiting assistant Jobs in New York Ny

HR & Executive Assistant
LORENZ SCHNEIDER CO INC —New Hyde Park, NY
- $25 - $30 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- OSHA
- Health insurance
- Dental insurance
13d
Recruiting Operations Assistant
Latham & Watkins LLP —New York, NY
- $60,000 - $70,000 a year
- Full-time
- Office
- Administrative experience
- High school diploma or GED
- Paid holidays
- Disability insurance
21h
Assistant Recruitment Specialist
1199SEIU Family of Funds —New York, NY
- $49,800 - $62,200 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
13d
Legal Recruiting Assistant - Temporary
Cravath, Swaine & Moore LLP —New York, NY
- $30 - $35 an hour
- Overtime
- Research
- Office
- Bachelor's degree
Recruitment and Professional Development Assistant (Temporary)
Outten & Golden —New York, NY
- $25 - $32 an hour
- Temporary
- Mid-level
- Office
- Bachelor's degree
- Health insurance
13d
HR Assistant
Green Top Farms —Brooklyn, NY
- $24 - $28 an hour
- Evenings as needed
- Hybrid work
- Spanish
- Google Workspace
- English
- Health insurance
- 401(k)
Quick Apply
Lateral Recruiting Assistant
Freshfields —New York, NY
- $60,000 - $65,000 a year
- Email
- Mid-level
- Bachelor's degree
- Organizational skills
14d
Assistant Director, Recruiting
SEO Scholars —New York, NY
- $85,400 - $100,500 a year
- Full-time
- 5 years
- Office
- University
- Disability insurance
- Health insurance
13d
Talent Acquisition Assistant
Boston Consulting Group —Summit, NJ
- $65,000 - $80,000 a year
- Overtime
- Microsoft Outlook
- Customer service
- Urgent Care
- Profit sharing
- Paid parental leave
Staffing Office Assistant, Hospital Operations Resource Center, Part time, Evening
Valley Health System of Ridgewood NJ —Paramus, NJ
- $19.81 - $24.76 an hour
- Part-time
- Hospital
- Computer literacy
- Writing skills
- Commuter assistance
- AD&D insurance
Assistant Director of Human Resources Operations
MJHS —New York, NY
- $130,000 - $140,000 a year
- Full-time
- Hybrid work
- 7 years
- Bachelor of Science
- Research
- Health insurance
- Dental insurance
Human Resources Assistant
Acacia Network —Bronx, NY
- $21 an hour
- Full-time
- Office
- Microsoft Office
- 3 years
- Paid holidays
- Health insurance
Quick Apply
Assistant Director, Employer Relations and Placement
1199SEIU Family of Funds —Bronx, NY
- $125,400 - $156,700 a year
- Full-time
- Master's degree
- Supervising experience
- Bachelor's degree
Human Resource Assistant
Paragon Honda —Woodside, NY
- $45,000 - $60,000 a year
- Full-time
- OSHA
- Customer service
- HIPAA
Quick Apply
Assistant Director, Talent Acquisition
Physician Affiliate Group of New York —New York, NY
- $145,000 - $160,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- AD&D insurance
- Health insurance
Quick Apply
Human Resources Manager / Executive Assistant
NY MONDA WINDOW AND DOOR INC —Corona, NY
- $70,000 - $85,000 a year
- Urgently hiring
- 5 years
- English
- Office
- 401(k)
- Paid time off
Quick Apply
Staffing Assistant - Full Time Evenings
Holy Name Medical Center —Teaneck, NJ
- $20 - $24 an hour
- Full-time
- Acute care
- Hospital
- High school diploma or GED
- Free parking
- Health insurance
Staffing Coordinator, Nursing Staff Office
Cooperman Barnabas Medical Center —Livingston, NJ
- $21.66 - $28.94 an hour
- Evenings as needed
- Hospital
- Writing skills
- High school diploma or GED
13d
Nursing Secretary/ Staffing Coordinator
Ditmas Park Nursing & Rehab —Brooklyn, NY
- $20 - $23 an hour
- Full-time
- Mid-level
- Analysis skills
- Organizational skills
Quick Apply
PROGRAM ADMINISTRATIVE COORDINATOR
Madison Area YMCA —Madison, NJ
- $45,000 - $55,000 a year
- Full-time
- Microsoft Excel
- Mid-level
- Ability to lift 50 pounds
Quick Apply

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HR & Executive Assistant

LORENZ SCHNEIDER CO INC
New Hyde Park, NY

Apply Now

Job Details

Full-time
$25 - $30 an hour
13 days ago

Benefits

Health insurance
Dental insurance
401(k)
Flexible spending account
Tuition reimbursement
Paid time off
Vision insurance
Life insurance
Referral program

Qualifications

Benefits administration
Microsoft Outlook
Employee relations
Executive administrative support
HR compliance
Attention to detail
Recruiting
Accounting and finance experience
Clerical experience
Disability insurance management

Full Job Description

Summary

The HR & Executive Assistant provides comprehensive administrative, operational, and clerical support to the Human Resources department while serving as a trusted administrative partner to Executive Leadership. This position plays a vital role in supporting daily HR operations, executive initiatives, employee lifecycle processes, benefits administration, and organizational compliance.

Additionally, this role serves as an important liaison to the Accounting department by coordinating invoice workflows, reconciling employee benefits billing, and assisting with financial documentation and administrative accounting support.

The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple priorities with professionalism, confidentiality, initiative, and sound judgment. This position requires someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and can work independently while collaborating effectively across departments.

Essential Job Functions

Daily Responsibilities

Serve as the primary point of contact for employee HR inquiries, benefits questions, and general personnel matters.
Provide administrative support to the HR Director and Executive Leadership, including calendar management, meeting scheduling, call screening, correspondence, and administrative coordination.
Prepare, organize, print, scan, distribute, and maintain confidential HR documents, executive reports, personnel files, and meeting materials.
Coordinate recruitment activities by collecting resumes, scheduling interviews, communicating with candidates, staffing agencies, and hiring managers, and assisting throughout the hiring process.
Receive, review, log, and route vendor invoices by verifying billing accuracy, obtaining approvals, organizing supporting documentation, and submitting completed packages to Accounting.
Protect confidential employee information by ensuring personnel files, HRIS records, digital documents, and office systems remain secure and confidential.
Demonstrate initiative by independently organizing priorities, anticipating administrative needs, and completing assignments with minimal supervision.

Weekly Responsibilities

Coordinate with department managers regarding new hires, promotions, transfers, retirements, terminations, and other personnel changes.
Partner with staffing agencies to monitor open requisitions, coordinate candidate submissions, and reconcile agency invoice billing.
Prepare Personnel Action Forms (PAFs), payroll-related documentation, and employee status change forms.
Maintain HRIS data integrity by updating employee records, auditing information for accuracy, and generating workforce reports as requested.
Coordinate executive meetings by preparing agendas, organizing materials, tracking action items, and assisting with administrative follow-up.

Monthly Responsibilities

Audit health, dental, vision, life insurance, and long-term disability invoices against HRIS records, resolve billing discrepancies, and submit approved invoices to Accounting for payment.
Support employee benefits administration, including enrollments, qualifying life events, COBRA administration, payroll deduction updates, and employee communications.
Coordinate onboarding activities, including scheduling and preparing documentation for new hire orientation, 40-day, and 80-day pulse interviews.
Prepare executive reports, expense summaries, meeting packets, and recurring administrative reports.
Monitor office and HR supply inventories while coordinating purchasing activities within budget guidelines.

Quarterly Responsibilities

Distribute required federal and state compliance notices and employee benefit communications.
Assist with coordinating company safety meetings, documenting follow-up items, and distributing safety communications.

Semi-Annual Responsibilities

Assist with the administration, documentation, and tracking of Workers' Compensation, New York State Disability, Unemployment, Long-Term Disability, and Life Insurance claims.
Coordinate Family and Medical Leave (FMLA) documentation by distributing required forms, monitoring employee submissions, maintaining records, and tracking leave status.

Annual Responsibilities

Process annual compensation changes related to merit increases, promotions, transfers, and new hire adjustments.
Assist leadership with year-end bonus preparation, compensation analysis, budgeting activities, and reporting.
Complete OSHA reporting requirements and assist with compensation surveys and related reporting initiatives.
Support annual Open Enrollment by preparing employee communications, educational materials, and assisting employees with benefit elections.
Maintain HR policies, compliance postings, personnel record retention schedules, filing systems, and confidential document destruction procedures.
Organize, archive, and purge HR, executive, and financial records in accordance with company record retention policies.

Additional Responsibilities

Provide administrative support to the Accounting department during peak workloads, including document management, scanning, filing, and financial administrative tasks.
Assist with company events, employee engagement initiatives, charitable activities, and executive-sponsored projects.
Support cross-functional administrative needs across departments during periods of increased business activity.
Perform other related duties and special projects as assigned to support Human Resources, Executive Leadership, Accounting, and overall business operations.

Associate's or Bachelor's degree in Human Resources, Business Administration, Accounting, or a related field preferred, or an equivalent combination of education and experience.
Minimum of 3 years of progressively responsible administrative experience supporting Human Resources, Executive Leadership, or Accounting functions.
Strong organizational, planning, and time management skills with exceptional attention to detail.
Excellent written, verbal, and interpersonal communication skills.
Demonstrated ability to handle confidential information with professionalism and discretion.
Strong analytical and problem-solving skills with the ability to prioritize multiple assignments and meet deadlines.
Proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint.
Experience working with HRIS, payroll, and benefits administration systems preferred.
Ability to work independently while contributing effectively as part of a collaborative team.

Expected hours: 35 per week

Benefits:

401(k)
Dental insurance
Flexible spending account
Health insurance
Life insurance
Paid time off
Referral program
Tuition reimbursement
Vision insurance

Work Location: In person

Apply Now

Refine Your Search

recruiting assistant jobs in new york ny

HR & Executive Assistant

Recruiting Operations Assistant

Assistant Recruitment Specialist

Legal Recruiting Assistant - Temporary

Recruitment and Professional Development Assistant (Temporary)

HR Assistant

Lateral Recruiting Assistant

Assistant Director, Recruiting

Talent Acquisition Assistant

Staffing Office Assistant, Hospital Operations Resource Center, Part time, Evening

Assistant Director of Human Resources Operations

Human Resources Assistant

Assistant Director, Employer Relations and Placement

Human Resource Assistant

Assistant Director, Talent Acquisition

Human Resources Manager / Executive Assistant

Staffing Assistant - Full Time Evenings

Staffing Coordinator, Nursing Staff Office

Nursing Secretary/ Staffing Coordinator

PROGRAM ADMINISTRATIVE COORDINATOR

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