Top 40 Accounts assistant Jobs in New York State

Accounts Payable Assistant (Construction)
Atlas Supreme Service Inc. —New York, NY
- $60,000 - $80,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
- Paid time off
Quick Apply
Assistant Planner, Sephora Account
Christian Dior Perfumes —New York, NY
- $65,000 - $85,000 a year
- Full-time
- Merchandising
- Mid-level
- Analysis skills
Quick Apply
Accounts Payable Assistant
HELP USA —New York, NY
- $19.23 - $21.63 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Quick Apply
Assistant Account Executive, Integrated Communications (Consumer)
Derris —New York, NY
- $50,000 - $55,000 a year
- Hybrid work
- Management
- Research
- Mid-level
- Opportunities for advancement
Asst Mgr, Account Analytics (Cosmetics & Essie)
l'Oréal —New York, NY
- $80,000 - $100,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- 3 years
- Paid holidays
- Health insurance
Quick Apply
7d
Assistant Account Executive, Lifestyle (1 - 2 years experience required)
M Booth —New York, NY
- $49,000 - $55,000 a year
- Writing skills
- Research
- Mid-level
- Commuter assistance
- Paid holidays
Junior Office Manager (HVAC), Accounts Receivable Focus
WorkHero —New York, NY
- $50,000 - $65,000 a year
- Full-time
- Remote
- Mid-level
- Communication skills
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7d
Assistant Account Executive, Integrated Communications (Consumer)
Orchestra —New York, NY
- $50,000 - $55,000 a year
- Hybrid work
- Management
- Research
- Mid-level
- Opportunities for advancement
BOOKKEEPER / ACCOUNT ASSISTANT
Dumbo Electric —Brooklyn, NY
- $20 an hour
- Full-time
- Basic math
- Data entry
- In-person
Quick Apply
Sales Administrative Assistant / Accounts Receivable
Kanters by Stark —White Plains, NY
- $28 - $35 an hour
- Full-time
- No background check
- Office
- Cleaning
- Health insurance
- 401(k)
Quick Apply
Assistant Account Manager – Commercial Lines INSURANCE
Pryor Associates Executive Search —Nassau County, NY
- Up to $90 an hour
- Mid-level
- Commercial
Accounts Receivable Clerk/Receptionist
Electronic Office Products Inc. —Saratoga Springs, NY
- $17 - $20 an hour
- Part-time
- Microsoft Excel
- No experience needed
- Mid-level
- 401(k)
- 401(k) matching
Quick Apply
11d
Accounts Receivable and Biller Manager-Orthopedic Office
Orthopedic Practice —Little Neck, NY
- $1.00 - $1.50 a year
- Full-time
- Management
- Mid-level
- Supervising experience
- 401(k)
Quick Apply
Assistant Account Executive - Employee Benefits
HUB International —New York, NY
- $35.71 - $38.46 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Wellness program
- Health savings account
4h
Assistant Account Manager - Security and Events
BEST Crowd Management —New York, NY
- $65,000 - $70,000 a year
- Full-time
- Military
- Mid-level
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Accounts Payable Clerk/Administrative Assistant
Kelley Bros —Ballston Spa, NY
- $41,000 - $45,000 a year
- Full-time
- Office
- Organizational skills
- Front desk
- Health savings account
- Disability insurance
Quick Apply
Office Assistant 2 (Calculations)- Accounts Payable
SUNY Upstate Medical University —Syracuse, NY
- $42,641 a year
- Full-time
- Mid-level
- Office
- Math
8d
Accounts Receivable Assistant
MC Superstructure Inc. —Flushing, NY
- $25 - $27 an hour
- Full-time
- Mid-level
- Office
- 3 years
Quick Apply
1d
Personal Lines Assistant Account Manager
Cross Insurance —Scarsdale, NY
- $62,000 - $72,000 a year
- Full-time
- Computer literacy
- Mid-level
- Office
- Health insurance
- Dental insurance
Receptionist/Administrative Assistant; Account Services
CONTRACT PHARMACAL CORP —Hauppauge, NY
- $24 - $26 an hour
- Full-time
- Spanish
- Office
- Microsoft Office

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Accounts Payable Assistant (Construction)

Atlas Supreme Service Inc.
New York, NY

Quick Apply

Job Details

Full-time
$60,000 - $80,000 a year

Benefits

Paid time off

Qualifications

Vendor relationship building
Accounting systems
Google Workspace
Confidential information handling
QuickBooks
Productivity software

Full Job Description

Description:

Position Summary

Atlas Supreme is a dynamic full-service general contractor, construction manager, and owner's representative delivering projects of varying scale and complexity — from fast-paced commercial fit-outs to ground-up condominiums and sustainable retrofits for affordable housing. As a growing firm with a robust portfolio, we offer an ideal environment for professional growth and hands-on learning.

The AP Assistant is the primary point of contact for Atlas Supreme's subcontractors and vendors throughout the accounts payable process. This is an in-office, communication-focused role where you'll spend much of your day speaking with subcontractors and vendors by phone and email, guiding them through the invoice submission process, collecting required documentation, and ensuring payment requests are complete before they reach the Finance team. While the AP Assistant does not process or approve payments, they play a key role in preventing delays through organization, attention to detail, and proactive communication. This position reports to the AP/AR Specialist with a dotted-line relationship to the Principal.

Requirements:

Key Responsibilities

Vendor & Subcontractor Onboarding

Send prequalification forms to subcontractors
Set up new vendors and subcontractors in Quickbooks and Procore.
Collect and maintain required onboarding documentation, including W-9s, ACH information, and other compliance documents.
Prepare documentation with AP/AR Specialist to set up new credit lines with vendors
Maintain accurate and organized vendor records.

Vendor Support & Communication

Serve as a professional and responsive point of contact by phone and email, ensuring subcontractors and vendors receive clear, timely communication regarding invoice submissions and payment inquiries.
Manage the AP inbox and respond to incoming requests in a timely and professional manner.
Share and guide vendors through Atlas Supreme's invoice submission process.
Communicate payment timelines and status updates based on information provided by the Finance team.
Build positive, professional relationships with subcontractors and vendors.

Invoice & Payment Request Intake

Review incoming invoices and payment requests for completeness.
Confirm all required supporting documentation has been provided, including purchase orders, approved change orders, lien waivers, certified payroll (when applicable), and current insurance certificates.
Identify missing or incorrect documentation and work directly with subcontractors to resolve issues before submission.
Collaborate with the PM and the Site Supervisor team to ensure timely approvals.
Prepare complete payment request packages for the AP/AR Specialist and Principal.

Administrative Support

Maintain organized electronic records and documentation.
Track outstanding vendor documentation and follow up as needed.
Assist in maintaining accurate data within Quickbooks, Procore and other internal systems.
Support continuous improvement of finance and vendor management processes.

Qualifications

We're looking for someone who is organized, eager to learn, and enjoys helping people.

Required

2+ years of experience in an administrative, customer service, vendor coordination, or accounts payable support role.
Experience with Quickbooks and Google Workspace
Ability to maintain confidentiality when handling financial and vendor information.
Professional, positive, and customer-focused attitude.
Excellent written and verbal communication skills.
Strong organizational skills with exceptional attention to detail.
Ability to manage multiple tasks while meeting deadlines.
Comfortable learning new software systems.

Preferred

Experience in construction, accounting, or finance.
Experience with Procore or similar construction management software.
Experience working with vendors and/or subcontractors.

Benefits

Flexible PTO
Annual performance bonus eligibility
Catered meals in our office
Modern office conveniently located near Grand Central Terminal
Opportunities for internal career growth

Compensation: $60,000 - $80,000 / year

Atlas Supreme is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We believe in providing fair opportunities and a welcoming environment for everyone to thrive.

Quick Apply

Refine Your Search

accounts assistant jobs in new york state

Accounts Payable Assistant (Construction)

Assistant Planner, Sephora Account

Accounts Payable Assistant

Assistant Account Executive, Integrated Communications (Consumer)

Asst Mgr, Account Analytics (Cosmetics & Essie)

Assistant Account Executive, Lifestyle (1 - 2 years experience required)

Junior Office Manager (HVAC), Accounts Receivable Focus

Assistant Account Executive, Integrated Communications (Consumer)

BOOKKEEPER / ACCOUNT ASSISTANT

Sales Administrative Assistant / Accounts Receivable

Assistant Account Manager – Commercial Lines INSURANCE

Accounts Receivable Clerk/Receptionist

Accounts Receivable and Biller Manager-Orthopedic Office

Assistant Account Executive - Employee Benefits

Assistant Account Manager - Security and Events

Accounts Payable Clerk/Administrative Assistant

Office Assistant 2 (Calculations)- Accounts Payable

Accounts Receivable Assistant

Personal Lines Assistant Account Manager

Receptionist/Administrative Assistant; Account Services

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