Top 2 Maintenance administrator Jobs in New York State

Landscaping Branch Administrator - Maintenance
Ascape Landscape and Construction —Blauvelt, NY
- $65,000 - $75,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- 401(k)
Quick Apply
3d
Computerized Maintenance Management System Administrator
LB&B Associates Inc. —Holtsville, NY
- $37,793.60 - $70,720.00 a year
- Full-time
- 5 years
- High school diploma or GED
- Senior level
Quick Apply
9d

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Maintenance and Contract Administrator
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Landscaping Branch Administrator - Maintenance

Ascape Landscape and Construction
Blauvelt, NY

Quick Apply

Job Details

Full-time
$65,000 - $75,000 a year
3 days ago

Benefits

Health insurance
401(k)
Paid time off
401(k) 4% Match
401(k) matching

Qualifications

Computer operation
Written communication
Microsoft Excel
Clear verbal communication
Microsoft Outlook
Spreadsheets
High school diploma or GED
Client database systems
Documentation tools
Attention to detail
Construction industry experience
CRM system proficiency
Office management
monday.com
Editing
Office experience

Full Job Description

Ascape Landscape and Construction is a leading landscape construction and maintenance company specializing in commercial landscape construction and maintenance. We are committed to quality craftsmanship and environmental responsibility, transforming ideas into reality.

We are currently seeking a Landscaping Branch Administrator - Maintenance to join our team!

The Landscaping Branch Administrator - Maintenance supports the operational and administrative functions of the maintenance division. This role is responsible for preparing and managing service proposals, contracts, billing, scheduling, and client communication while ensuring accuracy and timely execution.

We offer a competitive compensation package with a base annual salary of $65,000 - $75,000, based on experience. Benefits include health coverage after 90 days, a 401(k) with a 4% employer match, paid time off, and vacation time.

Requirements:

3-5 years of office administration experience in a related industry such as construction, landscaping, plumbing, or electrical
High School Diploma/GED required; associate degree or higher preferred
Intermediate to proficient Excel skills
Strong attention to detail and ability to manage large amounts of data
Excellent written and verbal communication skills
Proficient with CRM systems, Microsoft Office, Outlook, Monday.com, and PDF editing/signing tools
Ability to work at a computer for extended periods

Responsibilities:

Prepare maintenance proposals and draft, review, and send contracts for approval
Track proposal status and follow up with clients as needed
Coordinate with internal teams to ensure accurate scope, pricing, and timelines
Maintain organized proposal and contract records
Set up new client accounts and maintain billing information
Add scheduling tasks and coordinate with operations teams prior to service start
Order materials for approved maintenance projects and enhancements
Serve as a point of contact for maintenance clients via phone and email
Respond to client inquiries and service-related questions promptly
Solicit subcontractor quotes and coordinate scheduling of subcontractor work
Review and approve subcontractor invoices
Generate invoices, monitor outstanding balances, and coordinate billing questions with clients
Submit and track payment information with the Bookkeeping department
Maintain accurate billing documentation and records
Address client concerns professionally and escalate issues when necessary
Other duties as assigned.

Benefits:

401(k)
401(k) 4% Match
Health insurance
Paid time off

Work Location: In person

Quick Apply

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maintenance administrator jobs in new york state

Landscaping Branch Administrator - Maintenance

Computerized Maintenance Management System Administrator

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