Top 4 Senior project coordinator Jobs in New York State

Senior Project Coordinator
CaterTrax —Rochester, NY
- $26.00 - $28.85 an hour
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Outlook
- Mid-level
- Health savings account
- Health insurance
Quick Apply
Senior Project Coordinator
Cumming Group —New York, NY
- $68,700.00 - $87,033.34 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Paid holidays
- Disability insurance
10d
Senior Project Coordinator
CaterTrax, Inc. —Rochester, NY
- $26.00 - $28.85 an hour
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Outlook
- Computer literacy

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Senior Project Coordinator

CaterTrax -
Rochester, NY

Quick Apply

Job Details

Full-time
$26.00 - $28.85 an hour

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Flexible spending account
Tuition reimbursement
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Professional development assistance
Life insurance

Qualifications

Microsoft Word
Microsoft Outlook
Attention to detail
Smartsheet
Project task coordination
Managing projects
Data collection
Project stakeholder communication
Excel data analysis

Full Job Description

Job Summary

Reporting to the Manager, Implementation Projects, the Senior Project Coordinator provides project coordination and support to the Project Management team.

This position partners closely with a Project Manager, Solutions Consultant or Manager to support enterprise projects through the full lifecycle, ensuring project artifacts, communications, and follow-through meet CaterTrax standards for accuracy, timeliness, and quality.

This position is a hybrid role located in our Rochester, NY office.

Duties and Responsibilities

Support project(s) lifecycle from Requirements Gathering / Solution Design through Implementation and Project Close.
Coordinates internal resources and third parties/vendors for the successful execution of project implementation.
Gather data as project work is executed and create, maintain, and organize comprehensive project documentation.
Track project timelines, milestones, and action items; proactively flag risks, gaps, or roadblocks.
Prepare and distribute project communications, meeting agendas, and summaries as directed.
Schedule and coordinate internal and client-facing meetings (as requested).
Support user acceptance activities by coordinating logistics, documentation, and follow-ups.
Works with individuals internal and external to the organization, including executive stakeholders and departmental vice presidents to ensure partner/client satisfaction with project deliverables.
Assist with post-launch activities, including feedback collection and documentation closeout.
Ensure project artifacts are accurate, complete, and stored according to team standards.
Follow established project management templates, tools, and workflows.
Performs other duties as assigned.

Education and Experience

Bachelor’s degree in business administration, project management, or a related field (or equivalent experience).
Active CAPM certification is required at time of hire.
Minimum 3-5 years of experience in project coordination or project management support.
Experience supporting SaaS or technology implementations preferred.
Experience working within structured project management methodologies preferred.
Agile/Scrum certification or demonstrated Agile experience
Exceptional attention to detail with a demonstrated ability to produce highly accurate work.
Quick learner who can rapidly understand project context, tools, and processes.
Strong organizational and multitasking skills in a fast-paced, deadline-driven environment.
Solid analytical and problem-solving capabilities.
Ability to work independently while taking direction from a Project Manager.
Strong written and verbal communication skills with internal teams and clients.
Ability to identify and drive continuous improvement or process improvements
AI Knowledge and experience with AI Tooling to support project management, automating workflows and prompt engineering.
Advanced Microsoft Excel skills, including formulas, VLOOKUP/XLOOKUP, data validation, and pivot tables.
Intermediate knowledge of project management tools such as Microsoft Project or Smartsheet.
Proficient Outlook skills (email, calendaring, meeting coordination, task management).
Proficient Microsoft Word skills for professional documentation.
Comfort working across multiple internal systems and tools.

Physical Demands/Work Environment

While performing the duties of this job, the employee is regularly required to sit; use hands to operate a computer, copier, fax or other office equipment. The employee must occasionally lift and/or move up to 15 pounds.
While performing the duties of this job, the noise level in the work environment is usually quiet to moderate.
Assumes a hybrid work environment.

Job Type: Full-time

Pay: $26.00 - $28.85 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Professional development assistance
Tuition reimbursement
Vision insurance

Application Question(s):

What Project Management tools have used professionally?
Our office is located in downtown Rochester, NY and this role will require two days on-site per week. Based on your current location, is this a commute you are prepared to make on a regular basis?

License/Certification:

CAPM or PMP certification (Required)

Work Location: Hybrid remote in Rochester, NY 14607

Quick Apply

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