Top 580 Special assistant Jobs in New York State

Special Assistant
Incandescent —New York, NY
- $85,000 - $95,000 a year
- Full-time
- Research
- Mid-level
- Health insurance
- Dental insurance
Special Assistant
DEPARTMENT OF CORRECTION —Queens, NY
- $90,000 - $100,000 a year
- Full-time
- Writing skills
- Research
- Mid-level
- Paid holidays
- Health insurance
1d
Executive Assistant & Special Projects Coordinator
Chobani —New York, NY
- $82,500 - $129,800 a year
- Full-time
- 7 years
- Data analysis skills
- Research
- Health savings account
- Paid holidays
12d
Special Assistant to the Commissioner
DEPT OF YOUTH & COMM DEV SRVS —New York, NY
- $125,000 - $150,000 a year
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Loan forgiveness
MFT Clinical Assistant Professor (Special Needs Dentistry)
New York University —New York, NY
- $90,000 - $110,000 a year
- Full-time
- Experience working with individuals with developmental disabilities
- Dental office
- 5 years
Special Assistant, Bureau of Office of Chief Medical Officer
Agency DEPT OF HEALTH/MENTAL HYGIENE —Queens, NY
- $74,536 a year
- Full-time
- Doctoral degree
- Office
- 1 year
- Wellness program
- Health insurance
Special Assistant
Rubenstein —New York, NY
- $45,000 - $60,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Commuter assistance
- Health savings account
Quick Apply
3d
Special Assistant to the Chair/Commissioner
TAXI & LIMOUSINE COMMISSION —Manhattan, NY
- $63,902 - $90,000 a year
- Overtime
- Research
- Mid-level
- Office
- Loan forgiveness
Special Assistant and Program Associate
SDSN Association —New York, NY
- $56,415 - $70,000 a year
- Full-time
- Remote
- Spanish
- Writing skills
- English
Quick Apply
Confidential Investigator - Special Investigations, L3
New York City Department of Education —Manhattan, NY
- $75,865 - $83,452 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
- Loan forgiveness
Office Services and Facilities Manager (Special Assistant, NS)
State of New York - Financial Services, Department of —New York, NY
- $93,659 - $118,388 a year
- Full-time
- Background check
- Customer service
- Office
Assistant Director of Special Education
City School District of New Rochelle —New Rochelle, NY
- $150,001 - $174,446 a year
- 5 years
- Analysis skills
- Organizational skills
Clinical Assistant Professor (Special Needs Dentistry)
New York University —New York, NY
- $120,000 - $180,000 a year
- Full-time
- Dental office
- 5 years
- University
Special Assistant
CENTER FOR URBAN COMMUNITY SVC —New York, NY
- $68,719.20 - $77,495.96 a year
- Mid-level
- Office
- Ability to climb stairs
- Commuter assistance
- Health savings account
Quick Apply
4d
Special Assistant to the Associate Vice President, Communications and External Relations
Fashion Institute of Technology —New York, NY
- $95,000 - $105,000 a year
- Monday to Friday
- Background check
- Marketing
- Research
- Commuter assistance
- Health insurance
Assistant Director of Special Education
Batavia City School District —Batavia, NY
- $80,000 a year
- Senior level
6d
Special Assistant to Chief Administrative Officer
DEPARTMENT OF TRANSPORTATION —Manhattan, NY
- $86,820 - $100,000 a year
- Weekends as needed
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Loan forgiveness
3d
Special Assistant United States Attorney
US Office of the Inspector General, USPS —Brooklyn, NY
- $125,431 - $192,694 a year
- Online Application
- Writing skills
- Pass drug screening
- Mid-level
- Paid holidays
- Health insurance
Special Assistant to the Executive Office
ADMIN TRIALS AND HEARINGS —Manhattan, NY
- $68,912 - $85,000 a year
- Full-time
- Bilingual
- Mid-level
- Office
- Loan forgiveness
12d
Special Education Teacher
Easter Seals New York, Inc —Rochester, NY
- $60,000 - $65,000 a year
- 8 hour shift
- Background check
- Classroom
- Teaching Certification
- Health insurance
- Dental insurance
Quick Apply

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Special Assistant

Incandescent
New York, NY

Apply Now

Job Details

Full-time
$85,000 - $95,000 a year

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance

Qualifications

Optimizing workflow processes
Maintaining an organized workspace
Workflow management (operations management method)
Faculty collaboration
Executive administrative support
Employee relationship building
Research
Mid-level
Decision making
Managing executive calendars
AI-driven automation

Full Job Description

About Incandescent

Incandescent is an advisory firm discovering how to create, build, and run enterprises to do the world’s most important work. We focus our work on four primary platforms:

Corporates & Fortune 500s, including a dedicated focus on Private Equity. We work with leaders with ambitious visions, whose aspirations reach beyond simply optimizing their current operations or applying known best practices.
Systems Change Organizations, including philanthropies, non-profit organizations, and mission-driven enterprises.
Ventures, from late seed stage through Series B. We act as partners to founders, growing ideas into businesses that scale and endure.

Incandescent was founded in 2013, and we’ve been building a small team, slowly and carefully, since then. In January 2026, we acquired Minds at Work founded by Bob Kegan & Lisa Lahey, a firm with a distinctive body of work in Adult Development, Immunity to Change, and helping leaders and organizations become Deliberately Developmental Organizations. You can read more about the acquisition here.

Essence of the Role

We’re looking for a Special Assistant who can bring leverage and life to two of our priorities for Minds at Work: supporting the firm’s co-founder, Bob Kegan, in his day-to-day work, and driving the operational work behind Minds at Work’s Public Programs so they run with precision and care. Bob is the author of Immunity to Change and An Everyone Culture, and a celebrated teacher and advisor whose work has influenced leaders and organizations around the world. He travels globally and coaches senior executives across sectors. The role is closely connected to the ideas, programs, and relationships surrounding Adult Development, Immunity to Change, and the wider Minds at Work body of work. The role is demanding and fast-paced, with significant responsibility from the outset that demands a proactive, entrepreneurial mindset & a strong learning and development orientation.

The two areas of responsibility are different in important ways, but they call on the same core strengths: organization, sound judgment, anticipation, responsiveness, and a talent for turning recurring work into reliable, repeatable systems. The right person will help shape and grow the role over time.

Your day-to-day responsibilities will include:

Supporting the co-founder. You will manage the co-founder’s calendar with precision, help him stay ahead of his priorities, and prepare the materials, briefings, and background he needs for meetings, travel, and recurring commitments. You will communicate regularly with colleagues, external partners, and clients, always with the discretion and care that working closely with a co-founder requires. As you grow into the role, you will help build the systems that keep his working life organized and easy to navigate.
Producing Public Programs. You will own the operational work that keeps Minds at Work’s Public Programs running smoothly before, during, and after each session: participant communications and tracking, registration coordination, faculty preparation and briefings, management of the run of show, and live support during sessions.
Building better systems and AI-enabled workflows. Across both areas, you will help create the trackers, documentation, routines, and AI-enabled workflows that make recurring work dependable and straightforward for others to pick up. You will notice where work can be organized more simply, made less reliant on any one person, or improved through thoughtful use of AI, and partner with the team to steadily strengthen how the work gets done.
Contributing across the firm. Every member of our team, regardless of title, plays an important role in building Incandescent and Minds at Work. As you settle into the role, you will have opportunities to contribute to internal priorities, client engagements, and special projects, including work that touches research and AI. You will also be paired with a development manager who will help you identify your growth edge and chart your development.

Attributes

You are disciplined, self-driven, and intentional. You consistently follow through, translating intentions and decisions into sustained effort and results. You enjoy creating order, planning ahead, and finding ways to make recurring work reliable.
You have a strong developmental orientation. You are committed to honest self-examination and open feedback from others. You are willing to invest in doing whatever it takes to grow into an exceptional performer.
You are intellectually curious and an eager and creative adopter of AI. You seek a deeper understanding of how organizations in all sectors perform best, and you are genuinely excited by how AI can reshape how small teams operate and how we create impact.
You are empathetic and team well with others. You have the capacity to imagine how the world looks to others and to build bonds of trust even in difficult circumstances. You bring warmth and presence to your interactions with senior leaders, clients, faculty, and program participants. You want to add value as part of a larger team – building bridges to and relationships across the firm that enables connecting dots.
You like to roll up your sleeves in work. You possess humility and grit, willing to take on both “lower level” and “higher level” tasks based on what needs to be done. The phrase “that’s not my job” is not something you would say.

Experience/Background

This role is well suited to someone early in their career with a strong commitment to learning and growth and comfort in a fast-moving, entrepreneurial environment. No particular background is required; the right person learns quickly and is eager to take on work they have not done before. We welcome candidates from a range of backgrounds and career stages, and we are especially interested in those excited to put their fingerprints on this role and to use it as a springboard to the next chapter in their career.

Salary

Salary for this position is commensurate with experience. Total compensation (base salary plus yearly bonus) typically ranges between $85,000 and $95,000. We also offer a strong benefits package, including fully funded medical, dental, and vision coverage, employer 401(k) contributions, and generous PTO.

Compensation Range: $85K - $95K

Apply Now

Refine Your Search

special assistant jobs in new york state

Special Assistant

Special Assistant

Executive Assistant & Special Projects Coordinator

Special Assistant to the Commissioner

MFT Clinical Assistant Professor (Special Needs Dentistry)

Special Assistant, Bureau of Office of Chief Medical Officer

Special Assistant

Special Assistant to the Chair/Commissioner

Special Assistant and Program Associate

Confidential Investigator - Special Investigations, L3

Office Services and Facilities Manager (Special Assistant, NS)

Assistant Director of Special Education

Clinical Assistant Professor (Special Needs Dentistry)

Special Assistant

Special Assistant to the Associate Vice President, Communications and External Relations

Assistant Director of Special Education

Special Assistant to Chief Administrative Officer

Special Assistant United States Attorney

Special Assistant to the Executive Office

Special Education Teacher

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