Top 2 Construction office manager Jobs in Newark, De

Office Manager-AIA
Robert Half —Newark, DE
- $60,000 - $100,000 a year
- Mid-level
- Office
- 3 years
- Disability insurance
- Health insurance
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13d

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Office Administrative Assistant
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We are a construction, restoration, and mitigation company that works with residential and commercial clients, insurance companies, adjusters, vendors, and…
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Office Manager-AIA

Robert Half -
Newark, DE

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Job Details

$60,000 - $100,000 a year
13 days ago

Benefits

Disability insurance
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Opportunities for advancement

Qualifications

Construction industry experience
Construction change order management

Full Job Description

Office Manager AIA Construction Billing Location Greater Newark DE Area Compensation 70000 to 100000 Type permanent Onsite Confidential Opportunity
A growing construction organization is seeking an experienced Office Manager with AIA construction billing experience to join its team This role supports project operations accounting and leadership while ensuring accurate and timely billing across multiple active construction projects The company offers a stable long tenured environment with strong growth potential and a proactive approach to succession planning This is a key position with high visibility and direct impact on project financial performance and operational efficiency
Position Summary
The Office Manager will manage the full construction billing cycle including AIA billing progress billing change orders retainage tracking lien waivers and project invoicing This role also provides administrative and operational support across project teams and accounting functions to ensure smooth day to day workflow The role works closely with Project Managers and Accounting to ensure accuracy compliance and timely processing of billing and project documentation
Key Responsibilities
Prepare and submit AIA billings and progress billings Generate customer invoices and maintain billing schedules Review contracts purchase orders and project documentation for billing accuracy Track and process change orders retainage and contract modifications Prepare and manage lien waivers and supporting documentation Monitor project billing status and outstanding receivables Partner with Project Managers to reconcile billing and project costs Assist with project closeouts and final billing Maintain accurate records within accounting and project management systems Respond to billing inquiries and resolve discrepancies Support month end reporting and project financial reviews Provide general office and operational support to project and accounting teams
Qualifications
3 plus years of AIA construction billing experience Construction industry experience required Experience supporting multiple Project Managers or field teams Strong understanding of progress billing retainage and change orders Proficiency in Microsoft Excel Strong organizational and communication skills Ability to manage multiple priorities in a deadline driven environment Strong attention to detail and problem solving skills Preferred Experience Commercial or specialty construction experience Electrical or mechanical contracting background a plus Job costing and project accounting experience ERP or construction accounting software experience Office administration or operations support experience Compensation and Benefits 70000 to 100000 base salary 401k with employer match Comprehensive health benefits Paid time off Career growth opportunities within a stable and growing organization Interview Process One and Done The organization is actively interviewing and moving quickly through the hiring process

Billing Functions, Billing Collection, Billing Statements, Billing System, Computerized Billing, AIA Billing, AIA Documents, Job Cost, WIP - Work In Progress, Sage 100, Viewpoint Vista, Deltek, Construction Accounting, Lien Waivers

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice .

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