Top 12 facility coordinator Jobs in newark, de

Port Operations Coordinator – Facilities & Equipment Services
ENSTRUCTURE LLC —Wilmington, DE
- Full-time
- Microsoft Excel
- OSHA
- Mid-level
Quick Apply
Facilities Coordinator - Lincoln University
Thompson Hospitality Corporation —Lincoln University, PA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
8d
Maintenance Technician
GIRL SCOUTS OF THE CHESAPEAKE BAY COUNCIL INC —Hockessin, DE
- $40,000 - $47,000 a year
- Weekends as needed
- Customer service
- Mid-level
- 3 years
- Paid holidays
- Disability insurance
CDL Class B Driver - Lincoln University Facility Services
Aramark —Lincoln University, PA
- Weekends as needed
- CDL B
- Clean driving record
- DOT physical examination
Design Studio Host
Cocoon Remodeling —West Chester, PA
- Writing skills
- Office
- Administrative experience
Facility Management Specialist (Russian Speaker)-On-Site at US Embassy Moscow (Relocation Required)
MEC Energy Services, LLC —United States
- Full-time
- Background check
- Mid-level
- High school diploma or GED
Quick Apply

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Maintenance Technician
CBRE —Penns Grove, NJ
Associate’s or higher degree from a vocational school or college with a focus in the mechanical or electrical field. Track and store department inventory.
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facility coordinator jobs near newark, de

Port Operations Coordinator – Facilities & Equipment Services

ENSTRUCTURE LLC -
Wilmington, DE

Quick Apply

Job Details

Full-time

Qualifications

Microsoft Excel
TWIC Card
Data analysis reporting
Content editing
Word embeddings
Data summary reports
Driver's License
Productivity software

Full Job Description

Job Title: Port Operations Coordinator – Facilities & Equipment Services

General Administrative Support

Manage scheduling, calendar coordination, and meeting logistics for the Facilities Director, Director Equipment and Cranes, and project managers.
Organize and maintain digital and physical files, including contracts, RFQs, safety documentation, and maintenance records.
Draft, edit, and distribute internal communications, reports, and correspondence.

Procurement and Vendor Coordination

Assist with the preparation and tracking of purchase orders, requisitions, and invoice processing.
Coordinate with vendors for documentation submissions (e.g., COIs, W-9s, safety plans) and track expiration dates.
Maintain a vendor contact database and assist in onboarding procedures.

Project and Compliance Support

Support capital project tracking by updating logs, timelines, and status reports.
Maintain documentation to support ADA, OSHA, DHS, and Coast Guard compliance, including inspection records and audit logs.
Assist with coordinating contractor access, badging, and safety orientation scheduling.

Operations

Monitor and report routine maintenance requests, track work orders, and ensure timely vendor response.
Order and inventory office and facility supplies as needed.
Help track preventive maintenance schedules and inspection due dates.

Document and Data Management

Assist in compiling data for reporting (e.g., monthly operations summaries, budget tracking, usage logs).
Ensure records retention schedules are followed per port and state regulations.
Maintain updated facility maps, utility layouts, and infrastructure documentation in coordination with the Facilities team.

Communication and Customer Service

Serve as a liaison between the Facilities, and Equipment departments and other internal departments, tenants, and port users.
Respond to general inquiries via phone, email, or in-person and direct requests to the appropriate personnel.

Technician Timekeeping

Track and enter daily and weekly time records for Technicians across maintenance, repair, project work, and equipment.
Ensure accuracy of labor entries for internal reporting, grant reimbursement, or contract compliance.
Maintain a log of technician work assignments and assist in identifying labor allocation trends and staffing gaps.

Qualifications

High School Diploma or equivalent.
Minimum 3-5 years of administrative experience to include supporting multiple people.
Experience with Copilot, RPA, or other AI tools preferred.
Must have strong interpersonal and communication skills with the ability to interact with people at all levels within the organization and all visitors, customers and vendors.
Must be open to and flexible with performing a wide variety of tasks, changing priorities, and multi-tasking.
Must have strong skills in the following: initiative, attention to detail, proofreading materials, establishing and juggling multiple priorities, and meeting deadlines.
Must be able to work independently in a fast-paced environment with demonstrated ability to juggle multiple tasks and demands.
Must have strong analytical ability to gather and summarize data for reports/projects, find and present solutions, and prioritize work.
Must be proficient in Microsoft Office including Word, Excel, and PowerPoint.
Must have a valid Driver’s License and reliable transportation.
Must have or meet the qualifications for obtaining a TWIC card required.

Quick Apply

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facility coordinator jobs in newark, de

Port Operations Coordinator – Facilities & Equipment Services

Facilities Coordinator - Lincoln University

Maintenance Technician

CDL Class B Driver - Lincoln University Facility Services

Design Studio Host

Facility Management Specialist (Russian Speaker)-On-Site at US Embassy Moscow (Relocation Required)

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