Top 132 Senior program assistant Jobs in Newark, Nj

Senior Program Eligibility Specialist
Programs For Parents Inc —Newark, NJ
- $25 an hour
- Full-time
- Hybrid work
- Spanish
- Ability to walk for extended periods
- Mid-level
- 403(b) matching
- Commuter assistance
Quick Apply
12d
Senior Administrative Assistant
Knowesis, Inc. —East Orange, NJ
- $70,000 - $90,000 a year
- Full-time
- Background check
- In-person
- Senior level
- Disability insurance
- Health insurance
8d
Pre-Construction & Construction-Project Assistant Cost Manager/Manager/Senior Manager
Project Risk Analytics, LLC —New York, NY
- $70,000 - $150,000 a year
- Full-time
- Schematics
- Engineering
- Office
- Health insurance
- Dental insurance
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Senior Executive Assistant to the CEO
Addison Group —New York, NY
- $180,000 - $200,000 a year
- Full-time
- Microsoft Outlook
- Office
- Bachelor's degree
- Health insurance
- Dental insurance
Quick Apply
12d
Senior Administrative Assistant
GZA GEOENVIRONMENTAL INC —Somerset, NJ
- $31.25 - $40.87 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Profit sharing
- Health insurance
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1d
Office Coordinator-Home Care Agency
Key Home Care —Metuchen, NJ
- Full-time
- Office
- Home Health
- Computer skills
- 401(k)
- Paid time off
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Wellness Administrative Assistant
Monarch Communities —Livingston, NJ
- $26 - $28 an hour
- Full-time
- Vital signs
- High school diploma or GED
- Ability to lift 50 pounds
- AD&D insurance
- Paid holidays
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10d
Senior Program Eligibility Specialist
Programs for Parents —Newark, NJ
- $23.08 an hour
- Full-time
- Spanish
- Writing skills
- Basic math
Senior Program Coordinator
Rutgers University —Newark, NJ
- $68,278.48 a year
- Full-time
- Sales
- Marketing
- Customer service
- Paid holidays
- Dental insurance
Senior Administrative Assistant
Novartis —East Hanover, NJ
- $63,600 - $118,200 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health insurance
- 401(k) matching
2d
Senior Support Specialist
Rylo —New York, NY
- $65,000 - $85,000 a year
- Full-time
- English
- Mid-level
- 3 years
- Health savings account
- Health insurance
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13d
Senior Administrative Assistant (Administrative Support Assistant III) - TripleTree
Capital One —New York, NY
- Email
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
- Health insurance
Senior Program Coordinator
NYU Langone Health —New York, NY
- $70,481.61 - $95,000.00 a year
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Office
- Wellness program
Sr. Executive Assistant
ADP —Roseland, NJ
- $49,100 - $120,900 a year
- Full-time
- 7 years
- Office
- Senior level
- Wellness program
- Disability insurance
Senior Executive Assistant – Executive Support
D. E. Shaw & Co., L.P. —New York, NY
- $175,000 - $220,000 a year
- Overtime
- 11+ years
- Office
- Bachelor's degree
- Health insurance
- 401(k) matching
Administrative Coordinator
Senior Helpers of Woodbridge —Woodbridge, NJ
- $20 - $24 an hour
- Full-time
- Ability to walk for extended periods
- Office
- High school diploma or GED
- Paid holidays
- Paid time off
Quick Apply
3d
Senior Executive Assistant
Ralph Lauren —New York, NY
- $80,000 - $140,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
Senior Executive Assistant
Global Impact Investing Network —New York, NY
- $80,000 - $85,000 a year
- Full-time
- Microsoft Outlook
- 5 years
- Research
- Work from home
Quick Apply
2d
Senior Administrative Assistant (Administrative Support Assistant III) - Corporate Banking
Capital One —New York, NY
- Email
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
- Health insurance
Senior Administrative Assistant (Commercial Brokerage Coordination)
Colliers International —Woodbridge, NJ
- $33.65 - $36.06 an hour
- Full-time
- Marketing
- Mid-level
- Office
- Paid parental leave
- AD&D insurance

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Senior Program Eligibility Specialist

Programs For Parents Inc
Newark, NJ

Quick Apply

Job Details

Full-time
$25 an hour
12 days ago

Benefits

403(b) matching
Commuter assistance
Health insurance
Dental insurance
Paid time off
Employee assistance program
Vision insurance
403(b)
Life insurance
Childcare

Qualifications

High school diploma or GED

Full Job Description

Description:

Make a Difference from Day One — Join Programs for Parents (PFP)

Are you passionate about helping employees thrive while supporting an organization that strengthens children, families, and communities? At Programs for Parents (PFP), you'll have the opportunity to contribute to a mission-driven nonprofit that helps ensure every child gets the best possible start in life. We serve Essex County, NJ by empowering families, supporting childcare providers, and advocating for quality early childhood education. Our work encompasses providing education and referrals, promoting best practices, and connecting families with essential financial resources to help them thrive.

Our Culture & Values

At Programs for Parents, we look for team members who:

Lead with respect and empathy.
Communicate openly and professionally.
Embrace change and continuous improvement.
Collaborate across departments to solve problems.
Take ownership and accountability for their work.
Support our mission of strengthening children, families, and communities.

Compensation & Benefits

We believe that the people who support our mission deserve support too. That's why we prioritize employee well-being with competitive salaries and benefits.

This is a full-time, exempt position working a 35-hour work week with a hybrid work schedule.

Salary: $25.00/hour (approximately $45,500 annually)

We offer a comprehensive benefits package including:

Medical, Dental, and Vision coverage
403(b) retirement plan with employer matching
Life Insurance and Long-Term Care Insurance
Generous paid time off, including vacation, sick, personal, and self-care days
Employee Assistance Program
Professional development opportunities
Parking and Transportation benefits

Requirements:

The Subsidy Programs Department provides financial assistance to eligible parents, guardians, and foster parents to assist with the costs of childcare. The Senior Eligibility Program Specialist is responsible for accurately and efficiently determining initial and continuing eligibility for families seeking childcare subsidy assistance. The position reviews and analyzes eligibility documentation, calculates household income, enters and verifies information across multiple systems, and ensures determinations comply with federal, state, agency, and Subsidy Operations Manual requirements. This is a high-volume, deadline-driven position requiring the Specialist to balance accuracy with productivity. Beyond application processing, the Senior Eligibility Program Specialist serves as an important resource for families and childcare providers. The position explains eligibility requirements and program procedures, assists with payment and eligibility inquiries, provides childcare and community referrals, and communicates with participants through in-person, telephone, and written interactions. The role also requires sound judgment when reviewing documentation for authenticity, validity, and accuracy; protecting confidential information; and identifying circumstances that may warrant referral for potential fraud. Specific duties include:

Reviewing eligibility documents and calculating household income to determine initial and continuing eligibility for child care services in accordance with federal, state, and agency regulations.
Operating various computer systems to conduct searches for initial applications, redetermination, and/or updating information.
Communicating with families and providers in person, by phone, and through written correspondence.
Informing program participants of childcare options.
Explaining program requirements and procedures to families and childcare providers.
Providing community referrals.
Linking participants to childcare resources and referrals.
Assisting childcare providers with payment and eligibility inquiries.
Entering data into internal and external databases with high standards of accuracy.
Counseling participants regarding program eligibility requirements and their responsibilities, rights, and program availability including how to choose quality child care.
Participating in staff meetings and training workshops.
Providing quality customer services to clients and providers.
Coordinating, preparing, and distributing appropriate communications to parents and programs.
Maintaining, securing, and safeguarding confidential information.
Gathering and analyzing documents received for authenticity, validity, and accuracy; making referrals to fraud as required.
Providing coverage to the Intake Unit on an as-needed basis.
Providing other related duties as requested, assigned, or directed to meet the needs of the Department.

Individuals who thrive in this role typically:

Understands eligibility determination. Can confidently review documentation, calculate income, interpret program requirements, and apply eligibility rules consistently.
Balances speed with accuracy. Understands that productivity matters, but not at the expense of accurate determinations, documentation, or compliance.
Has strong analytical judgment. Does more than simply process paperwork—they identify discrepancies, determine when additional information is necessary, and recognize documentation that may require further review.
Is exceptionally detail-oriented and organized. Maintains accurate case information across multiple systems and follows assignments through completion.
Communicates complicated information clearly. Can explain eligibility requirements, missing documentation, participant responsibilities, and program decisions in language families and providers can understand.
Provides strong customer service under pressure. Remains professional and solution-focused when assisting frustrated or confused participants and providers.
Works independently and takes accountability. Manages deadlines and productivity expectations without requiring constant supervision and raises concerns before they become problems.
Is technologically comfortable. Can navigate multiple internal and external databases, enter information efficiently and accurately, and use Microsoft Office effectively.
Handles confidential information appropriately. Demonstrates discretion, professionalism, and sound judgment when working with sensitive family and financial information.
Contributes as a senior team member. Is flexible enough to assist with customer relations coverage and changing departmental needs while maintaining responsibility for their own workload.

Education and Experience

High school diploma required; associate's degree preferred
Experience in human services or child development industry (preferred)
Bilingual, Spanish/Creole a plus

Physical Requirements

Ability to sit, stand, walk, and use office equipment for extended periods.
Ability to lift and carry up to 10 pounds.

Quick Apply

Refine Your Search

senior program assistant jobs in newark, nj

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